Business Configuration 'Purchase Order Output Control Settings'

[Former Member]

In this blog I would like to introduce how business configuration 'Purchase Order Output Control Settings' Works.

Business Scenario

This business configuration use to control the Ordered Purchase Order Output. It available user control the purchase order output triggered or not while user changed an ordered purchase order, through setting available nodes and attributes involved.

Changes to ordered purchase order is communicated to supplier (via email, fax or post) only if there is a change in the values of the attributes that are selected below. You also need to take care of dependent attributes. For example, when you change quantity, it automatically leads to a change in net value and taxes at item and header. These settings will not be applicable in case ordered purchase order is updated and approval is triggered.

Available Control Nodes and Attributes

Available Nodes	Available Attributes
Header	Attachments Extensions Incoterms Incoterms Location Last Approved Net Value Notes Payment Terms Total Net Value Total tax amount
Header Parties	Bill To Buyer Responsible Company Supplier
Item	Attachments Delivery Date Extensions Gross Price Invoice Expected Net Price Net Value Notes Purchasing Contract Reference Purchase Order Acknowledgment Expected Product Information Quantity Schedule Lines Tax Information
Item Delivery Terms	Over-Delivery Tolerance Under-Delivery Tolerance Unlimited Over-Delivery
Item Parties	Product Recipient Party Service Performer Party Ship to location

For Example

1. Purchase Order Output Control Settings via work center view Business Configuration->Overview, Find 'Purchase Order Output Control Settings' activity. Now you may see the screen below.
2. Switch to Node ‘Header Parties’, deactivate the Attribute ‘Bill To’, and Save it.
3. Go to work center view Purchase Requests and Orders-> Purchase Orders, in the OWL view, choose an ordered purchase order, and edit it.
4. In Output History tab, note the output document list before changes. We saw there is just one entry there.
5. Change Bill-To data at General Tab, Click send update.
6. Since we have deactivate the Bill-To attribute in purchase order output control setting, the output will not be triggered.  So we can check the output history, compare with the output history noted before changes.
7. Otherwise, if we change any active attribute in Purchase Order Output Control Setting, the output should be triggered. So this time we change the Buyer Responsible which is active in Purchase Order, to check if the output is triggered.
8. As we think, the purchase order output was triggered, so there will be one new entry in output history.