The first article in this series provided an overview of BW Workspaces, including the roles and responsibilies as well as some general best practices. This article in the series goes into the detailed steps for the configuration of BW Workspaces, the security setup and the creation of the BW Workspace itself.
The pre-requisites for using BW Workspaces are as follows:
In addition to the above pre-requisites, the following procedure needs to be followed in order to make sure that the Web Dynpro application for BW Workspaces works properly:
The above ICF services can be found at the location /default_host/sap/bc/webdynpro/sap
Figure 3: Location of ICF Services
Figure 4: Service myssocntl
BW Workspaces have their own authorization objects. As there are three different perspectives on BW Workspaces (i.e. IT, Power Users, Business Users), there should be three different roles with different values specified for the relevant authorization objects. Table 2 summarizes the authorization objects, field names and values from the different perspectives. It should be noted that the entries in Table 2 that are highlighted in yellow should be replaced by the specific pattern that fits the company’s naming convention or the specific namespaces.
Table 2: Required Authorization Objects
In addition to the users needing a role with the above authorizations, the users will also need ot have an appropriate analysis authorization in order to see the data returned from the CompositeProviders/Queries. The important thing to remember when setting up the analysis authorizations is that the field “Authorizations for InfoProvider” (i.e. 0TCAIPROV) should also contain an entry for the CompositeProviders, which will all start with @3 followed by the technical name of the CompositeProvider. As a simple example, let us assume the following:
Given the very simple example above, the analysis authorization would have to be extended to also include the pattern @3MBOBJ* in order for the same analysis authorization to work for the CompositeProviders, analytical indexes, and queries. This simple example also illustrates the benefits of the best practice for naming the CompositeProviders, analytical indexes, and queries.
As mentioned in part 1 in this series, IT is responsible for setting up the BW Workspace area. IT uses transaction RSWSP (or RSWSPW) in order to access the interface that is used to setup a BW Workspace via the classic SAP GUI. This section describes the specific steps that IT must perform in order to setup a BW Workspace.
Figure 5: Creating a BW Workspace
Figure 6: Entering a BW Workspace Description
NOTE: When a user tries to display data for an expired BW Workspace, the error message will look as follows:
Figure 7: Error From Expired BW Workspace
NOTE: This will allow transparency on who to contact with questions/issues about the BW Workspace or its contents
NOTE: If the MultiProvider is specified , then no other InfoProvider can be specified on the Central Providers tab.
Figure 8: Settings Tab of BW Workspace
This tab is used to select which Provider and which fields should be usable within the BW Workspace. This is particularly useful when empowering the users to create their own CompositeProviders and reports based upon BW data without giving them access to sensitive fields to which they should not have access (e.g. SSN, salary, etc.).
Figure 9: Initial View of Central Providers Tab
NOTE: If a specific MultiProvider was specified on the Settings tab, then the initial screen will show the MultiProvider on the right-hand side of the screen on the Central Providers tab.
Figure 10: Central Providers Tab For MultiProviders
Figure 11: Available Providers on Central Providers Tab
Figure 12: Selecting Fields Usable By BW Workspace
NOTE: If a MultiProvider was selected on the Settings tab, then there will be a node labeled Provider below the MultiProvider on the right-hand side of the screen and non of the Providers will be selected in the Usable column. If all of the Providers that are included in the MultiProvider should be available in the BW Workspace, then click the checkbox next to the node labeled Provider. Otherwise, click the specific InfoProvider to include and then further unselect any dimension, characteristic or key figures that should not be visible in the BW Workspace.
Figure 13: Selecting Providers Usable By BW Workspace
Figure 14: Saving & Activating BW Workspace
Figure 15: Confirmation Messages
To get the step-by-step details, including screenshots, for creating the local providers and CompositeProviders, see part 3a in the series. To get the step-by-step details, including screenshots, for switching between different BW Workspaces, editing BW Workspaces, notifying users of changes, and queries, see part 3b in the series.
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