This is Part III of the series on the Information Governance model.
Part I: New Information Governance model from SAP (http://scn.sap.com/community/enterprise-information-management/blog/2014/07/08/new-information-gover... )
Part II: Self-assess your capabilities for executing on an Information Governance strategy (http://scn.sap.com/community/enterprise-information-management/blog/2014/07/09/self-assess-your-capa... ).
How you should use these tools:
Overview
First, let’s start with the point of the roadmap. The roadmap serves to roll together all of the funded and strategic projects where information is going to play a key role. You’d better have more than one or two. With these projects highlighted, you can then dig into what information initiatives you’ll need to tackle to support these funded, strategic projects.
In this example, your company has for near-term, quick win projects: Legal case management, Plaid BI transformation project, Archiving, and Commercialization. These four projects are spread out across the supporting pillars of information governance. Legal case management is supporting Compliance, the BI transformation and Archiving are supporting Analytics, and the Commercialization project is supporting Process Efficiency. (These pillars are the left vertical axis.)
Additional projects—in your own company’s terminology—are plotted into the future against Midterm strategy and Long-term strategy (horizontal top axis). As the timeline extends to the right and your Information as an Asset program grows, you’ll see increase value (horizontal bottom axis).
Again, these boxes should be moved and renamed to mirror your companies projects, terminology, and strategy.
This is a great place to pull in any rough estimates you have for cost reduction or increased revenue. We do have a few cost calculators you can use to rough in some values.
Detailed execution view
Now let’s talk details. This view highlights the results from your self-assessment, and pulls in your understanding of the information governance model. Here’s an example.
In this case, the projects from the Overview slide are transferred over. Also, notice that the results of the self-assessment (rather, the goals you establish as a result of the assessment) are also included at the bottom of the roadmap. Let’s show how the roadmap works.
This view of the roadmap enables you to show how you are not only thinking strategically about your information projects, but how the investments you are making in capabilities and solutions can be leveraged throughout to reduce total cost of ownership and enhance efficiency.
Here is a template you can use to build the above roadmap: http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/e0145002-10ef-3110-6fa7-83480e5dc304
Next steps
Please use the new information governance model (covered here: http://scn.sap.com/community/enterprise-information-management/blog/2014/07/08/new-information-gover...) to give you some background, and then try the self-assessment (http://scn.sap.com/community/enterprise-information-management/blog/2014/07/09/self-assess-your-capa...) . Wrap your results together into an Information as an Asset Roadmap to plot your course to success.
As you develop your detailed roadmap, I’m sure you’ll have questions. Which tools support each of your projects? How can you do a more detailed business case? How can you uncover the extent of your information issues? Here are a few follow-up activities we can use to help answer those questions. For details on any of them, contact your account team.
Solutions that support the information governance capabilities:
And let us know how it goes! Feel free to reach out to us at SAP if you need help interpreting the results, or figuring out what to do next to move the needle. We have Design Thinking workshops, more formal Information Governance Assessment services, Data Health Assessments, and many more activities that can help you gain clarity.
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