It’s that time of the quarter when SuccessFactors release the latest set of updates for customers. As preparation for some upcoming Employee Central projects I will be working on I took the time to review the new features in the August release (b1308) and publish this blog. There are a considerable number of enhancements and additional new features for Employee Central customers. The main enhancement focuses on Time Off, but there are also additional enhancements for Localization, Position Management, Workflows, and integration – plus other “miscellaneous features”. Employee Central Payroll includes a number of new features and these will also be covered briefly in this blog, as well as enhancements to the Employee Profile.
A key aspect of this release is the enhancement of features to leverage the Metadata Framework (MDF). Many new features leverage the Rules Engine so that customers can define how the features work.
Time Off
The new Time Off UI has been introduced to make entry of absences and requesting time off easy and simple for employees, managers, and administrators. The new UI can be seen below.
The new UI for Time Off allows employees and managers to enter all types of absences and edit absence requests (once the return date has been confirmed). Workflow process, status changes, and leave of absences are triggered in the background automatically.
The enhancements for Time Off include:
For managing Non-Permanent Time Accounts 3 new fields have been added: begin date, end date, and Bookable until. For creating Time Accounts for recurring Time Accounts 2 new fields have been added: On hire date and On fixed date. These are a prerequisite for using Period End Processing.
Period End Processing can now be setup and started using a calendar, with the results coming via email to the user. Rules – configurable via the MDF rules engine – can be used to determine how the remaining balance is handled. Common examples can be found in the Employee Central Handbook and a screenshot below.
Posting Rules can now be used to determine which Time Accounts can be used to book vacation. For example, a Time Account for the previous vacation period can be used instead of the current period so that accrued but unused vacation from the previous vacation year can be used.
As a result of these changes, the Leave of Absence field has been removed in the Job Information portlet and also from the Take Action menu.
There are some quite exciting BizX Mobile enhancements for Time Off on the iPad. I am still awaiting for new features for the Android version! These include:
Below you can see the Time Off calendar in the iPad app.
Localization Features
New country-specific localization for Egypt, Israel, Jordon, Lebanon, and Uruguay have been added. This includes fields, picklists, and validations for personal information such as personal IDs, National ID, address information, job information, disabilities, and documents. This opens up a number of Middle-East territories to Employee Central as well as another LATAM country, where growth of adoption is continuing on a steady upward curve.
Employees in legal entities in India can now manage and declare tax-deductible investments within Employee Central in an ESS scenario instead of through a manual or 3rd party system. There is an approval workflow triggered in the background for this feature.
Advances can now be maintained in Employee Central and configured to each locale within the system. These Advances can be based on different attributes, such as Pay Grades. This is part of the MDF.
Other enhancements include:
Position Management
Position Management features 3 new enhancements in this release. The major release is the ability to select which hierarchy will be used for the org structure (the “Leading” hierarchy). This allows either the Position Hierarchy (position-to-position) or Reporting Line (employee-to-employee) to be used. Whenever one structure is changed, the changes within that structure will be reflected in the other. For example, setting a position a new parent position will update the supervisor field for all incumbents of the position. The main benefit of this feature is that customers no longer need to maintain two structures, rather just one. They can also select the hierarchy they use most to be the focus of the system.
Another enhancement is that the “To be hired” flag of a position will now be set automatically if the incumbent(s) is moved out of the position (e.g. an employee leaves or is transferred to a new position). This is a much needed feature to further automate transfer processes.
The third and final enhancement is the ability to define a Rule (created in the MDF Rule Engine) to determine the fields that are automatically propagated in a new position that is copied from an existing position in the Position Org Chart. This is another useful feature to further automate position management activities.
Workflows
There are a number of features introduced for Workflows, including Workflow enhancements for Global Assignments. These are:
Integration and Data Imports
There are a number of new integrations included in this release. These include content for both Dell Boomi AtomSphere and for the SAP ERP Add-On PA_SE_IN_100. Additionally, integration is now available to transfer data from Employee Central to NorthgateArinso’s EuHReka system.
Cost Centers can now be replicated from SAP to Employee Central by using a report. IDoc’s are leveraged for the data transfer and Employee Central – via Dell Boomi AtomSphere – is configured as a receiving system. Change pointers can be used to identify changes to Cost Center data. The selection screen for the report can be seen below:
Other integration features for SAP ERP Add-On PA_SE_IN_100 include:
The new release sees the introduction of OData query APIs. OData is the future technology for the SuccessFactors APIs, although it does not mean that the existing APIs will cease to function or be depreciated. The OData technology allows one REST-based API call for a number of Employee Central entities. In this release there are 38 entities supported. Additionally, new data segments have been added to the compound API to address missing entities in the entity-based SOAP APIs for Dependents, Job Relations and Payment Information.
A DELIMIT operator can now be added into the operation column of data import files to delimit effective-dated records. This is enabled for the following entities in this release:
Miscellaneous enhancements
In addition to the enhancements already mentioned, there are a number of other enhancements that cannot be categorized as I have done so. These are:
Employee Central Payroll
Employee Central Payroll sees one new country added – Malaysia – to bring up the number of supported countries to 23. The complete list of supported countries can be found here.
A new alert for Employee Central Payroll issues is now available on the Admin Alerts tile, as seen below. Clicking on this opens up the new Payroll Issues Monitor, which is also accessible via OneAdmin. Within the Payroll Issues Monitor an administrator has a number of options, including navigating to the Employee Files to correct an issue (to correct the issue) or executing a manual data transfer to the Employee Central Payroll engine for one or more corrected employee records.
Other enhancements include:
Summary
There are an impressive number of enhancements in SuccessFactors Employee Central and Employee Central Payroll in the August release. SuccessFactors are making heavy use of the MDF in this release and rightly so. The MDF component adds configuration flexibility and therefore by using it, customers can leverage this flexibility to modify standard objects to suit their own unique business requirements. All in all this is a solid release and further extends the value of Employee Central.
In future releases I would be quite keen to see deeper handling of Global Employment and Concurrent Employment, as well as the ability to add custom portlets in pages such as Personal Information and Employment Information. I would also like to see Time Management and Benefits fleshed out further to align more with the functionality offered in SAP HCM on-premise and HR document management would also be a big bonus. And of course more features in BizX Mobile for the Android platform!
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