How-to enable Transport of Copies on Urgent Changes Flow (PART I)

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Last month, I had the pleasure in colaborate with a brazilian food company (the world's tenth-largest food company)  speaking about some of our experiences, best practices and provide on demand consulting for their ChaRM Change Request Management Solution.

 

During our conversation the customer tell to me your wish to deploy Transport of Copies as part of the Urgent Changes flow. As we know, the Change Request Management cover a standard workflow containing the transport of copies procedure available only on Normal Changes.

 

In this blog I provide some hints in how you could set it up, however there is no guarantee and also standard support from SAP for this configuration.

Background

 

Urgent Changes have their own tasklist (Type "H") to coordinate all transport requests. The original tasklist type H does not contain the action "Create Transport of Copies". In this case we need to enhace the tasklist type H using a custom tasklist variant. After this configuration, some ajustments must to be applied to control the TMS of managed system.

Just to clarify when the ToC will be generated and when the original Transport Request is released, I made the following pictures showing the "AS-IS" and "TO-BE" solution. You can adapt for your needs (e.g. creating additional status).

Standard Process Flow: Urgent Change (SMHF)

Enhanced Process Flow: Urgent Change (Y/ZMHF)

Configuration Procedure

 

Create a Tasklist Variant

          Access the IMG activity using the following navigation options:

 





 

          Push button "New Entries":

     

 

          Create the tasklist variant "Y/ZSAP0 ":

 



 

 

Define Tasks for Tasklist Variant

 

          Access the IMG activity using the following navigation options:

 

         

         

     Select all entries from Tasklist Variant "SAP0" and copy to Tasklist Variant  "Y/ZSAP0":

    

     Create a new record adding the task "Create Transport of Copies"  for the Project Type "H Urgent Change":

    

Define Header / Footer Tasks for Tasklist Variant

 

     Access the IMG activity using the following navigation options:

 

    

    

 

Repeat the procedure 2 from Define Tasks from Tasklist Variant configuration:

 

    

 

 

Register Tasklist Variant into Project Cycle

 

     Apply the SAP Note 927124.

 

 

Adjusting Conditions and Actions (TSCOM Tables)

 

     Some activities regarding the transport management system and consistency checks are triggered when  the change document is assigned to a specific status value.       To enable the urgent change flow to generate transport of copies, we need to change some actions and their conditions based on status value.

 

 

     Access the IMG activity using the following navigation options:

 

    

 

     On folder "Create Procedure Type" choose "Y/ZMHF" transaction type and their status profile:

 



 

     On folder  "Assign Actions"  make the follow ajustments for the User Status "E0004 - To be Tested":    

 

     

 

     On folder  "Assign Actions"  make the follow ajustments for the User Status "E0005 - Successfully Tested":

 



 

     On folder "Define Execution Times of Actions", make the follow adjustments for the User Status "E0004 - To be Tested":

 



 

     On folder "Assign Consistency Checks", make the follow adjustments for the User Status "E0004 - To be Tested":

 



 

     On folder "Assign Consistency Checks", make the follow adjustments for the User Status "E0005 - Sucessfully Tested":

 



 

 

 

Result

 

Project cycles powered by the custom tasklist variant will be able to generate Transport of Copies. In my next blog I will describe how to use this feature.