Audit Inspection (Inspection Type 07)

[Former Member]

To make a so-called Second-party audit (also named Customer or supplier audits) according to ISO 19011 in SAP, the Inspection type 07 is useful, when auditing a material at the vendor site.

If it is necessary to make inspections more frequently than an audit, then a source inspection with inspection type 01 should be considered.

Prerequisites for second-party audit

1. There has to be created either a task list or a material specification to be able to record the results from an audit inspection.
2. The vendor evaluation component should be configured if the results from an audit should be used in the vendor evaluation.

Procedure

Activate inspection type 07 in the material master for those materials which should be audited at the vendor site and use the below settings for the inspection type:

Field Name	R/O	Description
Insp. with mat. spec.	O/R	Inspect with Material Specification When you set this indicator, you can perform an inspection using a predefined material specification. An inspection of this type can be used to supplement or even replace an inspection on the basis of a plan. Dependencies If you set this indicator, you must also maintain the material specification for the inspection to be performed.
Insp. with task list	O/R	Inspection with Task List If you set this indicator, the inspection is performed based on the task list. Dependencies You must maintain a task list for the material to perform an inspection.
Automatic assignment	O/R	Automatic Specification Assignment If this indicator is set, the system trys to assign a task list or a material specification automatically. Dependencies You can only set this indicator if either the indicator to inspect with a task list or the indicator to inspect with a material specification is also set.
Check Chars	O	Inspect by Characteristics Dependencies If you want to record results based of characteristics, you must inspect using a task list or a material specification. Characteristic-based results recording is a prerequisite for characteristic-based dynamic modification. In the task list, you can choose a dynamic modification level.
Automatic UD	O	Automatic Usage Decision Planned If you set this indicator, the system can automatically make usage decisions for inspection lots. The inspection lots must meet the following conditions: All characteristics have been completed None of the characteristics have been rejected No defects have been recorded, or quality notifications created The waiting time set in Customizing must have elapsed. Inspection lots with the status skip lot can also be taken into account. Dependencies The indicator is active in the inspection lot, if it has been set for the relevant inspection type in the inspection setup for the materials. You use the job management function to activate the indicator. You can schedule and start jobs directly from the worklist in quality inspection. For more information about planning the automatic usage decision, see the Implementation Guide. If no automatic usage decision can be made, you must make one manually. The system documents the automatic usage decision in the long text for the usage decision. Inspection lots without an usage decision can’t be archived.
Avg. insp. duration	O	Average Inspection Duration Average duration of an inspection (in days) for each inspection type. When an inspection lot is created and you enter the start date for an inspection, the system uses the value stored in this field for the average inspection duration to calculate the end date for the inspection. If you enter the end date of the inspection when the inspection lot is created, the system calculates the start date of the inspection using the average inspection duration entered in this field. The average duration is used in the MRP to calculate if the material is released when calculating the need of an order.

Q-score Procedure	R	Procedure for Calculating Quality Score The procedure used to calculate the quality score for the inspection lot. You can define a quality score procedure for each inspection type in the material master. Dependencies The quality score is taken from the code for the usage decision or calculated using a function module, which is assigned to the quality score procedure in Customizing.
Allowed scrap share	O	Allowed Share of Scrap (Percent) in Inspection Lot Some quality score procedures need the allowed share of defects to calculate the quality score. This is NOT relevant for an audit inspection, since there is no stock postings!
Individual QM Order	O	Record Appraisal Costs in Individual QM Order If you set this indicator, an individual QM order will be created for this combination of material and inspection type. Dependencies If the field for the QM order is also filled in addition to the indicator being set, this field will be taken into consideration only if an individual QM order could not be created as a result of a missing account assignment in the inspection lot. To be able to create an individual QM order, the inspection lot must have an account assignment rule such as a customer order, cost center or asset. This is NOT relevant for an audit inspection!
QM Order	O	Order Number for Recording Appraisal Costs The number that  uniquely identifies the QM order that is to be used for collecting costs. The QM order defined in the inspection setup (Quality Management view of the material master)  is used as a copy model when inspection lots are created, provided no individual QM order is created for the inspection lot.    This is NOT relevant for an audit inspection!