Fixed Assets Management in SAP B1
Road Map
Fixed Assets Add-on
Fixed Assets Module in 9.0 with enhanced functionality
Enhanced in 9.1
Cancel Depreciation Runs
Carry Cost Accounting Information from Marketing Documents:
An option to create journal entries for asset transfers at any time has been added
Abbreviations Used
FA- Fixed Assets
JE-Journal Entry
NBV-Net Book Value of Fixed Asset
Fixed Assets > Configuration
Modules > Administration > Setup > Financials > Fixed Assets
| 1 | Account Determination |
| 2 | Depreciation Types |
| 3 | Depreciation Areas |
| 4 | Asset Classes |
| 5 | Attribute Groups |
Fixed Assets Module
Modules > Financials > Fixed Assets
| 1 | Asset Master Data | |
| 2 | Capitalization | 1) Capitalization thru AP Invoice, 2) Direct Capitalization |
| 3 | Capitalization Credit Memo | 1) Capitalization thru AP Credit Memo, 2) Direct Capitalization Credit Memo |
| 4 | Retirement | 1. Retirement> Sales thru AR Invoice, 2) Direct Retirement(Retirement> Scrap) |
| 5 | Transfer | 1) Asset Class Transfer(Correction Purpose), Asset Transfer(to Transfer Component Item/ Part to main Machinery) |
| 6 | Manual Depreciation | 1)Planned, Unplanned, Special Depreciation & Appreciation |
| 7 | Depreciation Run | 1)Month End Activity |
| 8 | Asset Revaluation | 1) Year End Activity (Land & Building, Good Will Revaluation) |
| 9 | Fiscal Year Change | 1) Year End Activity |
Account Determination for Fixed Assets
| Sl No | Field Name | Best Drawer / Group to Map | Debit | Credit |
| 1 | Asset Balance Sheet A/c | Assets > Fixed Assets | 1. Capitalization 2. Asset Revaluation> Increase in Value | 1. Capitalization Credit Memo 2. Retirement (Capitalization Value+Write Up Value) 3. Depreciation Run / Manual Depreciation (If Depreciation Area> Posting of Depreciation is Direct Posting) 4. Asset Revaluation > Decrease in Value |
| 2 | Acquisition Clearing Account | Expenditure > Indirect Expenses | 1. AP Invoice of Fixed Asset Item | 1. Capitalization |
| 3 | Revaluation Reserve | Equity > Revaluation > Reserve | 1. Retirement (Increased value through Asset revaluation) | 1. Asset Revaluation> Increase in Value |
| 4 | Revaluation Reserve Clearing | Revenue > Indirect Revenue(Other Operating Income) | 1. Retirement (Increased value through Asset revaluation) | |
| 5 | Ordinary Depreciation | Expenditure > Indirect Expenses | 1. Depreciation Run 2. Manual Depreciation > Ordinary Depreciation | |
| 6 | Accumulated Ordinary Depr. | Assets > Fixed Assets | 1. Retirement (If Depreciation Area> Posting of Depreciation is Indirect Posting) | 1. Depreciation Run / Manual Depreciation (If Depreciation Area> Posting of Depreciation is Indirect Posting) |
| 7 | Unplanned Depreciation | Expenditure > Indirect Expenses | 1. Manual Depreciation > Unplanned Depreciation 2. Asset Revaluation > Decrease in Value | |
| 8 | Accumulated Unplanned Depr. | Assets > Fixed Assets | 1. Retirement | 1. Manual Depreciation > Unplanned Depreciation 2. Asset Revaluation > Decrease in Value (If Depreciation Area> Posting of Depreciation is Indirect Posting) |
| 9 | Special Depreciation | Expenditure > Indirect Expenses | 1. Manual Depreciation > Special Depreciation | |
| 10 | Accumulated Special Depr. | Assets > Fixed Assets | 1. Retirement | 1. Manual Depreciation > Special Depreciation (If Depreciation Area> Posting of Depreciation is Indirect Posting) |
| 11 | Revenue from Asset Sales (Net) | Revenue > Indirect Revenue(Other Operating Income) | 1. Retirement (Value:NBV as on Sales Date + Profit Value during retirement) | 1. Retirement (Loss Value during retirement) |
| 12 | Retirement with Expense (Net) | Expenditure > Indirect Expenses | 1. Retirement (Loss Value during retirement)(If FA Sales value is Less than NBV of FA) | |
| 13 | Retirement with Revenue (Net) | Revenue > Indirect Revenue(Other Operating Income) | 1. Retirement: If FA Sales value is greater than NBV of FA | |
| 14 | NBV Retirement Expense (Gross) | Assets > Fixed Assets > Assets Under Construction | ||
| 15 | NBV Retirement Revenue (Gross) | Assets > Fixed Assets > Assets Under Construction | ||
| 16 | Revenue Account for Retirement | Revenue > Indirect Revenue(Other Operating Income) | Retirement> Sales : Sales Value of FA Retirement | |
| 17 | Revenue Clearing Account | Revenue > Indirect Revenue(Other Operating Income) | Retirement> Sales : Sales Value of FA Retirement | AR Invoice : Sales Value of FA Retirement |
Depreciation Area
| Note: | |
| 1 | Posting of Depreciation:>Indirect posting: At the time of Depreciation (Depreciation Run & Manual Depreciation) Accumulated Depreciation account will be credited and Respective Depreciation account will be debited |
| 2 | Posting of Depreciation:>Direct posting: At the time of Depreciation (Depreciation Run & Manual Depreciation) Asset Balance sheet account will be credited and Respective Depreciation account will be debited |
| Indirect Posting is suggested: Confirm with Accountant / CFO of client | |
| 3 | Posting of Retirement:>Gross: NBV Retirement Expense (Gross) & NBV Retirement Revenue (Gross) will be debited / credited at the time of retirement |
| 4 | Posting of Retirement:>Net : Revenue from Asset Sales (Net), Retirement with Expense (Net) & Retirement with Revenue (Net) will be debited / credited at the time of retirement |
“Net” is suggested: Confirm with Accountant / CFO of client |
1_AP Invoice oF FA
2_JE for AP Invoice of FA
3_Automatic Capitalization Entry with respect to AP Invoice
4_JE of Automatic Capitalization Entry with respect to AP Invoice
5_FA Master After adding Capitalization_Overview Tab
6_FA Master After adding Capitalization_Values Tab
7_FA Master After adding Capitalization_Depreciation Tab
8_Depreciation Run for Month End
9_Journal Entry of Depreciation Run. (Indirect Posting method set in Depreciation area. So Accumulated Depreciation Acct affected)
10_Asset Master data After adding Depreciation Run
11-Manual Depreciation
12_Journal Entry of Manual Depreciation. (Indirect Posting method set in Depreciation area. So Accumulated Depreciation Acct affected)
13_Asset Master data After adding Asset Manual Depreciation_Overview Tab
14_Asset Master data After adding Asset Manual Depreciation_Depreciation Tab
15_Asset Revaluation- Decrease in value
16_JE - Asset Revaluation- Decrease in value
17_Asset Master data After adding Asset Revaluation- Decrease in value_Overview Tab
18_Asset Master data After adding Asset Revaluation- Decrease in value_Values tab
19_Asset Revaluation- Increase in value
20_JE_Asset Revaluation- Increase in value
21_Asset Master data After adding Asset Revaluation- Increase in value_Overview Tab
22_Asset Master data After adding Asset Revaluation- Increase in value_Values Tab
23_Sales of Fixed Asset with Loss (NBV as on 31.03.2016 8,50,000 ; Sales Value 8,49,000
24_JE for AR Invoice_ Sale of Fixed Asset with Loss
25_Automatic retirement document - Sales of Fixed Asset with Loss
26_JE for Retirement Document with Loss
27_Sales of Fixed Asset with Profit (NBV as on 31.03.2016 4,05,000 ; Sales Value 4,07,000
28_JE for AR Invoice of FA with Profit
29-Automatic retirement document-Sales of Fixed Asset with Profit
30_JE_Automatic retirement document-Sales of Fixed Asset with Profit
31_Asset Retirement _ Scrapping (Direct)
32_JE_Asset Retirement _ Scrapping (Direct)
Hope it is useful
Thanks
Unnikrishnan
- SAP Managed Tags:
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