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FAQ - Report Design


Do I have to install the usage types BI Java and EP if I want to create formatted reports using the Report Designer?

Yes, because Report Design is part of the IT scenario "Enterprise Reporting, Query, and Analysis" the usage types BI Java & Portal are required. For a full overview on all usage types required for the scenario, please refer to the Master Guide (found in http://service.sap.com/instguidesnw2004s - SMP login required).

BI Java is mandatory for all customers who wish to use new features of BEx Web available with SAP NetWeaver 7.0 (2004s). BI Java includes the EP and AS JAVA usage types.

 

How can I display a BEx Report?

BEx Reports can be launched to the Web directly from the BEx Report Designer.

BEx Reports can be integrated into BEx Web Applications using a new Web item, the Web item Report. In this way, BEx Reports can be combined with Web items for analytical purposes.

 

I want to insert free text into a BEx Report. Is there a limitation for the number of characters?

No, there is no limitation.

 

Is it possible to jump from a Report to a Query (defined via the Report to Report Interface)?

No, this is not possible at the moment. Please check the Functional Enhancement List to see the planned availability.

 

Is it possible to integrate documents into BEx Reports?

No. This is not possible at the moment. However, in one of the Support Packages for SAP NetWeaver 7.0, we will enable standard document integration using visualizing document icons in cells.

 

Can I create formulas within the Report Designer?

No. The creation of formulas occurs in the BEx Query Designer. This is also true for restricted key figures. Formula creation is not planned for the Report Designer.

 

Is it possible to use variables in BEx Reports?

Yes, variables created in the query the report is based on will be used within the report. Variables will be created in the BEx Query Designer.

 

Is there the possibility to select variable/parameter values for BEx Reports from a dropdown list?

If you want to select filter values from a drop down box, create a Web template that contains the Report (in a Report Item) and item from the drop down box and put data from the same data provider behind it.

 

What about the usage of exceptions within BEx Reports?

Exceptions built with the Query Designer cannot be visualized in Enterprise Reports yet.

 

Can I create a condition is the BEx Report Designer?

No. Conditions have to be created in the BEx Query Designer. They are available for BEx Reports.

 

Is there an option to access the BEx Query Designer directly from the BEx Report Designer?

Yes. The BEx Query Designer can be started directly from the BEx Report Designer.

 

Can BEx Reports, once displayed on the Web, be converted to Excel, not just PDF (to allow the users to further analyze/manipulate the data)?

BEx Reports can be exported from within a BEx Web Application that contains, for example, a button or hyperlink using the Web command "Export".

The export to MS Excel is possible for any Web Template, but after the export, the BEx connection is lost; for example, a further navigation within the data is not possible.

 

Can I create a common template that can be used by multiple BEx Reports with the BEx Report Designer?

This is not possible at the moment, but planned. All queries that should be used for one template must have the same structure (the same number of characteristics/key figures).

 

How are hierarchies handled by the BEx Reports (are they flattened)?

Hierarchies on rows can be displayed, expanded/collapsed, and formatted individually. They will not be flattened and there is no rebuilding needed for hierarchies.

 

Is it possible to drill down upon a report row to get to it's detail?

Because BEx Reports are optimized for presentation and printing, the drill down cannot be changed (you can set filter values only). If you want to navigate within the data on the Web, use the BEx Web Analyzer or create a Web Application using a Web item analysis.

 

Is it possible to concatenate/manipulate multiple field values and display in a single cell?

Yes. There is no one to one relationship between a cell and its original value.

 

Can a cell grow or not by choice, as per the length of the value returned?

No, this must be adjusted manually in the BEx Report Designer - there, the width of each cell will be defined. After the execution of the Report on the Web, the width of each cell is fixed.

 

Can font size, style or color be conditionally adjusted?

Yes. You can create rules for conditional formatting for characteristic values.

 

Is it possible to to have the column headings re-displayed at the top of each new page if the report data overflows onto multiple pages?

Yes. Row Patterns, for example for column headers, can be re-displayed on each page.

What about planning options? Is it possible to enter data into a BEx Report?

No, this is not possible at the moment.

 

Can I broadcast a BEx Report?

Yes. A BEx Report can be broadcast directly from the BEx Report Designer (using the BEx Broadcaster), or broadcast from a Web Application.

 

It is possible to save the printing settings of a report in the Report Designer?

This is not needed as the Report Designer contains most settings already like page layout, margin, etc. However, in the Report Default Template "0REPORT_DEFAULT_TEMPLATE" the user can add parameters to the existing print-command button. The print dialog is explicitly not triggered here, as print settings of the user might not be consistent with the setting of the Report Designer.

 

Is there a migration possibility for the reports created with Crystal Report (Business Object)?

No, it is not possible to migrate the Crystal reports to the new Report Designer.

 

Is it possible to integrate a stand alone chart in a formatted report?

Yes, this is possible.

 

Is it possible to integrate a context based chart in a formatted report?

This will be available in a next support package. Please check the Functional Enhancement List to see the planned availability.

 

It is possible to insert language dependant text in a report?

Yes, this is possible.

 

Can I enter custom comment in a report?

No, not in the enterprise report directly. If you want to do so, embed your report in the Web Application Designer and bind it to the Single Document item.

 

Is it possible to generate PDF bookmarks for an easier navigation in the report?

This will be available in a next support package. Please check the Functional Enhancement List to see the planned availability.

 

Can I insert the page number in a report?

This will be available in a next support package. Please check the Functional Enhancement List to see the planned availability.

 

Can I visualize the document icon in report cells?

No, this is currently not supported.

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