in my firm we noticed that several customers were marked for deletion but this mark only provides a warning message once sales order is set up.
We'd like to know how to perform actual blocking of sales order / delivery / billing for customers - what should be done and how in the customer Master Record?
Same problem goes to vendors. Marking for deletion only provides a warning message once a PO is set up, what should be marked and in which transaction in order for this vendor to be blocked for PO / Goods Receipt / Invoice receipt / payment?
Would appreciate your response
In XK05 we select all company codes in the Posting Block and Purchasing Block area. In XD05 we select Overall Block to suit our needs. You can also try going into XD02 >Extras>Blocking Data>Select Posting Block All Company Codes then what suits your needs in the Sales and Distribution Block fields.
You can also try look at SPRO>Sales and Distribution>Sales Documents>Define and Assign Reason for Blocking.
First set deletion indicator for required customers and vendors.
Spro> Financial accounting> accounts receivable and accounts payable> customer master> Master data> Preparations for creating Customer master data> Change message control for customer master data.
Select Message numbers 128 &129 for vendors
131 and 132 for customers and select massage type as error.
Hope this will help
Edited by: SharanKumar.S on Oct 4, 2011 2:41 PM
To completely block the vendor goto XK05
give the vendor number, pur org, and company code and click enter.
Once you enter you can select the options
all co codes
all pur org
Block function: 99 ( complete block)
01 Block purchase order
02 Block quot. request and purchase order
03 Block quot. req., order, goods receipt
04 Block source determination
99 Total block
Hope this helps you.
There are many ways to block the vendor/customer. As above mentioned VD05/XK05 will be used to block the customer/vendor.
Apart from that we can block the customer/vendor from the same master data is self.
Go to xd02/xko2-> Extras->Block data. Here tou can block the customer/vendor from one sales area or from all sales areas pertinent to delivery,sales billing(CUSTOMER). Where as vendor allcompany codes,all purchase organizations.
Similarly you can delete the customer/vendor by using delition flags By XD02/XK02->extras->Deletion flags.
So the customer/Vendor will not be used
Please check and revert