22 Replies Latest reply: Jun 20, 2012 2:57 PM by Craig S RSS

Sample size / results recording on goods receipt and not on batch

Martin Hinderer
Currently Being Moderated

Dear all,

currently we are doing goods receipt with one large batch(hole GR quantity), inspection lot is created for this batch and sample size is calculated for this whole batch. Later this batch is splitted an processed further.

 

As a logistic requirement the goods receipt quantity is now splitted directly at the goods receipt. This means that there is now not one inspection lot, but several (one for each batch). It would be still helpful to have the possibility to calculate the sample size and do the results recording on the goods receipt and not on the individual inspection lots that now are created for each batch.

 

Is this somehow possible? So far I was not very successful finding anyone that had the same requirement. We thought about using skip lots, but this is a bit like working around the intended usage of the system.

 

Regards
MH

  • Re: Sample size / results recording on goods receipt and not on batch
    Martin Hinderer
    Currently Being Moderated

    I just noted that maybe I have searched using the wrong text...at least when I reformulated my issue with "one inspection lot for several batches" I found the following thread:

    http://scn.sap.com/thread/1871521

     

    Basic outcome of that post is that this is not possible within the standard. Can anyone confirm that?

     

    Regards

    MH

    • Re: Sample size / results recording on goods receipt and not on batch
      Craig S
      Currently Being Moderated

      If I understand your posting, you want to have a PO for say 100 tons.  You want to receive these using multiple receipts and batches and create one inspection lot for each batch received under this PO. But you want the sample size requirements to be based on the receiving of the 100 tons and, I guess, sample size allocated to each inspection lot/batch by what?  Proportion?

       

      If so, than no.  you can't do that with standard functionality.

       

      It might be possible to create your own sample determination module to do this however.

       

      QM-->Quality Planning-->Basic Data-->Sample, SPC-->Define Sample Determination

       

      Select "Adapt Rules for Sample Determination".

       

      In here you can define your own and add a FM.  You would have to write the FM of course.

       

      FF

      • Re: Sample size / results recording on goods receipt and not on batch
        Martin Hinderer
        Currently Being Moderated

        Fire Fighter wrote:

         

        If I understand your posting, you want to have a PO for say 100 tons.  You want to receive these using multiple receipts and batches and create one inspection lot for each batch received under this PO. But you want the sample size requirements to be based on the receiving of the 100 tons and, I guess, sample size allocated to each inspection lot/batch by what?  Proportion?

        Almost correct: We are doing the Goods receipt based on the PO. The system is automatically creating the batches for the PO based on the delivered amount (fixed batch size, so the more delivered the more batches are created). This result in the creation of one inspection lot per batch. I would need to have one inspection lot for the PO (lets say: 10% of received amount), independent of the batches/with all the batches assigned to.

         

        The background is that the sample is taken from the whole goods receipt amount and not specially from one batch. The batches are in this case not important for QM and are only required by the other logistic departments.

         

        I was also thinking of early lot creation, but as far as I know this is only possible for production orders and not for purchase orders. Partial lots most likely will also not work, right?

         

        Regards

        MH

        • Re: Sample size / results recording on goods receipt and not on batch
          Craig S
          Currently Being Moderated

          Are the batch numbers actually assigned in the PO at the time of PO creation?  Or automatically created and assigned to the GR when the when the GR is done?

           

          FF

          • Re: Sample size / results recording on goods receipt and not on batch
            Martin Hinderer
            Currently Being Moderated

            The batch numbers are automatically created and assigned when the GR is done.

             

            Regards

            MH

            • Re: Sample size / results recording on goods receipt and not on batch
              Craig S
              Currently Being Moderated

              Cool.. Then I might have an idea for you to try.  Set up your material for source inspection.  You'll need a Material info record.(QI01, QI02).  On the second tab of the info record specify the inspection type and click on the Source insp. indicator.  Set the lead time for whatever is appropriate. 

               

              When you run the source inspection program, (QI07 to manually run, can be automated in batch), sepcify in the program "Inspect W/O batch".

               

              In the material master, use a procurement control key that specifics that no new inspection lots are to be created at GR.

               

              See this link: http://help.sap.com/saphelp_46c/helpdata/en/2d/351115448c11d189420000e829fbbd/content.htm

               

              In the inspection plan, create one required short-term MIC.  Something like "Process Lot" or whatever you want to cal lit.  It's basically just a do-nothing characteristic.  Make it a simple  PASS/FAIL.  You'll always record this as PASS.

               

              Create the tests you really want as long-term inspection characteristics and add them to the plan.

               

              Create a special selected set for this inspection type.  Three codes.  PASS, FAIL, INPROCESS

               

              Now.. the following should happen.

              1 - create PO

              2 - run source inspection program, QI07, this creates an inspection lot

              3 - Record a pass value for the one short-term characteristic

              4 - Record a UD for the lot. Record UD INPROCESS which should have an evalution of accepted.

              5 - Your GR's should not result in any inspection lots.

              6 - When you get done whatever it is you need to get done, go back to the inspection lot and record your long-term characteristic values.  Shoudl be only lot with a UD code of INPROCESS on it.  You can create worklist variants for QA32 to find them easily.

              7 - Once LT inspections are done, change the UD to PASS or FAIL as required.

               

              Of course, this process does not control stock.

               

              FF

              • Re: Sample size / results recording on goods receipt and not on batch
                Craig S
                Currently Being Moderated

                I don't know if trhis helps or not but you might also be able to use inspection points in your plan.

                 

                Put the short-term-characteristic in one operation by itself.

                Put the long-term ones in a second operation.

                 

                You might now be able to manually create a new inspection points for the second operation for ach GR you do if you want to have individual results recorded for each GR.  As part of the inspection point idnentifier, the batch number could be included.

                 

                I don't know if you can create new inspection points after the UD has been done, but if they are all LT inspection characteristics, who knows?  I've never tried that!  If you really wanted to get slick, you coudl use the inspection point FM's to pre-create the correct number of inspection points for you based on the PO size and maximum batch size.  Shouldn't be too hard.

                 

                FF

              • Re: Sample size / results recording on goods receipt and not on batch
                Martin Hinderer
                Currently Being Moderated

                Wow, this sound like an interesting idea. I might need some time to check it though ;-)

                 

                As you write, really no chance to get this also into controlling the stock? This would be the swiss army knife...

                 

                I did some research and found the following post(relevant is the last comment by "Craig"): http://www.sapfans.com/forums/viewtopic.php?f=27&t=299434 --> how about using this to create one source inspection lot (for doing the sampling/results recording) and in parallel the normal(stock relevant) inspection lots (one per batch) that are stock relevant? If this works it might be a solution, but I am not sure if I got this right out of this post, or if they are talking about two source inspections (then both would not be stock relevant).

                 

                Regards

                MH

                 

                Message was edited by: Martin Hinderer

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