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Lisa Mulchinock

How to use the DTW's ODBC feature

Posted by Lisa Mulchinock in lisa.mulchinock on Oct 26, 2009 1:35:04 AM

ODBC is a great alternative to import data into SAP Business One. The ODBC allows you to store your client's data in a database table and then you can use ODBC to fill the relevant SAP Business One tables without the need to use the DTW templates

1. Configure a new ODBC data source:

1. Open 'ODBC Data Source Administration' via Start -> Control Panel -> Administrative Tools -> Data Sources (ODBC)

2. Select the 'User DSN' tab and click on the Add Button 

3. In the 'Create New Data Source' window choose 'SQL Server' from the drop down list and click Finish

4. Provide a Name for this DS (Data Source) and the Server name you want to connect to

5. Click Next and select database authentication

6. Click Next and select the checkbox 'Change the default database to' and provide the correct database name you will connect to via the DTW

7. Click Finish

8. When the Setup Window appears with a summary click 'Test Data Source' to ensure the connection succeeds

2. DTW Steps

In Step 2 of the Data Transfer Workbench Wizard select 'ODBC' from the Source Data Type combo box. This will then open up the 'Extract by ODBC' window.



  • DSN - the name of the ODBC data source set up in Step 1
  • User ID - the DBUser used in the data source which is normally 'sa'
  • PassWord - the 'sa' password
  • Simple Select Statement - the SQL statement to extract the database from the database table
  • If the data files contain both header and item information, you must define the primary keys - that is why in our example we set CardCode as RecordKey.
  • If the data file contains only header files you do not need to define the primary key. oChartOfAccounts is an example of this object.                                                                     
  • The maximum data length is set to 10000. Select the "Maximum Data Length Is Larger Than 10000" checkbox and enter the maximum          
    length in the textbox if you have a lot of text in a certain field e.g Remarks.                                                      



Continue with each step of the DTW wizard as normal to import or update the data.


3. Additional Information

Currently DTW does not support importing ODBC via a Scheduled Run.

For each database you wish to connect to you need to set up a seperate ODBC data source.