Invoice against purchase order

[Former Member]

Hi

Could anyone tell me, under what cirumstances should the invoice document be parked before being posted.

Thanks in advance

Aparna

[kunal_ingale · Accepted solution]

hi

You can park invoices or credit memos. This means that you enter the invoice data or credit memo data in the system and save it in a document, but the system does not post this invoice initially.

You can change a parked document as often as you wish, for example, by adding or correcting data. The changes are logged. When you have finished changing the document, you can post the parked document. Only when you post an invoice or credit memo, does the system carry out the normal account movements and make the necessary updates.

Document Parking by One Accounts Payable Clerk

An employee is interrupted when entering an invoice. He or she can park the document and continue processing it later on. This saves him or her having to enter the data twice.

or

An employee wants to clarify certain issues before posting an invoice. He or she can park the document and continue processing it later on. This saves him or her having to enter the data twice.

Document Parking by More than One Accounts Payable Clerk

The process flow is organized in such a way that one employee parks invoices without checking them. Another employee then performs invoice verification and posts the parked documents, possibly after changing them.

or

The process flow is organized in such a way that one employee saves invoices as complete for posting, this means that the balance is zero and no more changes are necessary. Another employee then approves these invoice documents, if they are subject to release.

regards

kunal

award if helpful

[Former Member]

Thanks a lot for the prompt reply Kunal. It was very helpful.

Aparna