One quotation to multiple orders

[Former Member]

Hi everyone,

Can any one give solution, the way we have to configure for getting multiple sales orders w.r.t one quotation.

points will be awarded.

Sunanda.P

[former_member550050 · Accepted solution]

HI

Please remember the rules of the quotation

A quotation gets closed when the whole qty is referred or if the validity perior is reached

Suppose if you are sending a quotation for a customer A for the product X for 100 units valid fron 20.08.2008 till 31.08.2008

then you can prepare sales orders for the customer A for the material X referring to the quotation to a maximum of 100 units and till the validity period

The sales orders can be even10 orders of 10 units each or as you wish to the maximum of 100

Suppose if you have prepared only 5 orders of 10 units each till 31.08.2008 then the qty is only 50 units even then the quotation is closed and cant be referred again

Suppose if you prepare only 2 orders of 50 each within 25.08.2008 then the whole qty is 100 units then the quotation is closed even before the validity period is over

In std SAP item category for quotation is AGX with completion rule B which means that the item is completed when the full qty is referred

Hope your doubt is clarified

Raja

Edited by: ramanathan raja on Aug 20, 2008 3:43 PM

[Former Member]

Hi there,

Quation has a validity period after which it gets expired. That is customer will not get the items at the aggreed price after that time.

When defining your AGN item catg, set the Completion as"not relevant for completion".

So within that time frame you can create as many orders as possible referencing to the quotation.

Make sure that you also maintain the copy controls from QT to OR & AGN to TAN.

Regards,

Sivanand

[Former Member]

Dear Sunanda,

If you set the completion rule to "not relevant for completion", all the quotations will remain open undefinitely. This may cause issues somewhere down the line.

If the problem is the validity date, then train the business to go to the sales quotation and change it to a future date - as simple as that.

[Former Member]

Hello Sunanda,

To configure this functionality:

Run T Code VOV7 select AGN (Item category for quotation) under the Business Data view Completion Rule by default it is B select Not relevant for completion and save. Then you can create multiple sales orders with respect to one quotation.

Regards,

Vamsi

[Former Member]

This is SAP standard functionality, i.e. if you create a quotation for a material and quantity, for example 1000 items, you may create as many sales orders as you want until the 1000 is reached.

However, there is a particular config item you need to check and that is the completion rule in configuration of the item category.

Here you define how you want the system to react:

Not relevant for completion

A Item is completed with the first reference

B Item is completed after full quantity has been referenced

C Item is completed after the target qty is fully referenced

D Item is referenced via contract release

E Item is completed after full target value is referenced

Hope this helps