MR11 Write-Offs (KP doc type) not clearing

[Former Member]

A maintenance adjustment transaction (MR11) was executed to 'write-off' the open receipts on a purchase order. All purchase order items have the same accounting (Profit Center, GL Acct, Comp Code). The MR11 transaction creates a KP (account maintenance document) which is posted against the PO line and is cleared against the receipt accounting document(s).

A clearing document should be created to offset the receipt/invoice document with the maintenance document.

For some reason, part of the items that were 'maintenanced' on the PO did not get cleared, while other items did get cleared. Our internal SAP GL super users have reviewed the documents and cannot understand why some of these did not clear.

Thoughts?

[Former Member · Accepted solution]

Hi,

That must be a wrong clearing doc, done by user manually maybe, reverse the clearing doc, and then run F.13 again to let system clear it automaticlly base on set criteria, checking OB74, normally, amount, purchase order, purchase order item will be set there.

[Former Member · Accepted solution]

Had the users reset the clearing document and ran automatic clearing again. This time it cleared everything successfully. There were no config setting changes in the meantime.

[Former Member]

Hi,

You mean you do GR, but no IV will come, so you use MR11 to clear, MR11 will create a KP doc, but it will not automaticlly clear the GR/IR account, you have to run F.13 to clear it.

[Former Member]

yes - we are 'writing off' an open receipt that we will not be billed for. We used MR11 to do this and F.13 was ran, but it did not create a clearing document for some items, because a clearing doc had previously been created.

[former_member200240]

Hi

Please check whether there are "quantity differences" in those POs. If not, then MR11 will not do. Also please check whether the account assignment of those POs are "order". If so, settlement is the way forward to close the PO.

Jayaram

[Former Member]

yes -these have quantity differences -- We're not sure what you mean by 'order' on the PO's account assignment

Edited by: Gerald Kutz on Apr 15, 2009 7:46 PM