I want to configure the release strategy for PO.
I have gone through the standard material available in help, but can anyone give me more details in this regards, which can help me identifying the practical issues, tables, TCodes, steps, etc., which are useful while configuring the new release strategy.
thanks in advance for your help.
Briefly, this is how the purchase order release strategy works:
The release code is a two character ID allowing a person to release (clear, or approve) a requisition or an external purchasing document. The release codes is basically controlled via a system of authorizations (authorization object M_EINK_FRG).
Use SE12, structure CEKKO to check all the fields available for controlling the Purchase Order.
An example of configuring a Purchase Order Release Strategy
If the total value for the Purchase Order exceeds 10,000, release strategy 01 is assigned to the Purchase Order. There is only one characteristic created in this example. For controlling the Purchase Order type, create characteristic for CEKKO-BSTYP and the value NB.
Steps for configuring the PO release strategy
Create the PO Characteristic
Transaction code : CT04 - Create Characteristic e.g. NETVALUE
Click Additional data tabstrips
Table name CEKKO Field name GNETW and press enter and you will see this information message :-
Format data taken from Data Dictionary (press enter)
(for currency dependent field, you are prompt to enter the currency which the system then converts the currency of the Purchasing document into this currency)
In the Basic data tabsritps (X refers to tick),
X Mutliple values
X Interval values
In the Value data, in the Char. value column, type >=10000 (equal or greater than 10000) and press enter
Save your data
Create the Class of the PO Release Strategy
Transaction code : CL02 - Class
Class - Create REL_PUR
Class type - 032
Click Create button
Description - Release Procedure for Purchase Order
In the Same Classification section, click Check with error
In the Char. (characteristic) tabstrips, type NETVALUE to assign your characteristics to the class
Save your data and this message will appear :-
Class type 032: Class REL_PUR created
Define the Release Procedure
OMGS - Define Release Procedure for Purchase Order Type
Release Group - New entries
Rel.group Rel. Object Class Description
02 REL_PUR Rel. Strategy for PO
Save your entries.
Release codes - New entries
Save your entries.
Release indicators - New entries
Release indicators Release Description
1 X Release
Save your entries
Release Strategy - New entries
Release group 02
Rel.strategy 01 - Release
Release codes 01
Release status 0 - Blocked
1 - Release
Click the Release prerequisities button
Click the Relase statuses button the click the Continue button
Click the Classification button
Choose your check values
Click the Back button
Save your entries
Check your PO release configuration
Finally, check your PO Release Strategy configuration to make sure that there are no errors.
OMGSCK - Check Release Strategies
(make sure there are no error messages)
Once the Purchase Order is not release, buyers will not be able to print the Purchase Order.
Goods Receipts will be shown with Message no. ME 390 - Purchasing document XXXXXXX not yet released.
In 4.6c, Purchase Order with Release Strategy have a tabs at the end of the Header. This allowed the buyers to check the release status of the Purchase Order.
The person with the release authorization have to use ME28 to release the Purchase Order.
Hope this helps.
In case you find have any further questions while actually configuring the same, please specify.
1) Create Class and charateristics first as
Materials Management>>Purchasing>> Purchase Order >>Release procedure for Purchase Order >> Edit Characteristics / Edit Class/ Release procedure foe Purchase order
and characteristics with CT04.
Class(T code CL02) e.g. PO Relaese and if you have certain criteria as Value , plant, Pur. Grp these should be maintained as characteristics.
you can maintain charactrtistics with single value and multiple values.
for E.g as you have three plants A, B, C then maintain multiple values.
in characteristics maintain the value that is to compare for release stretagy in addln data tab of CT04
Type Field Table Name PO Value GNETW CEKKO Plant WERKS CEKKO PO Document Type BSART CEKKO
2) Now create relaese grp and assign release grp to class
3) Now create release code for e.g.
DS CM APPROVAL-CHAIRMAN DS GF APPROVAL-GM(FIN) DS GM APPROVAL-GM(PUR)
4) define release indicator
1 released check Box 0 Not released
make it chageble or not as
1 Cannot be changed 2 Changeable, no new determination of strategy 3 Changeable, new release in case of new strategy 4 Changeable, new release in case of new strat. or val. change 5 Changeable, new release if new strategy/outputted 6 Changeable, new rel. if new strat. or value change/outputted Changeable, new release in case of new strategy
5) Now make release stretagy
here maintain release code for that stretagy
then prerequisite means flow of ur ...who is first release or 2nd or last release
then classification.....u can maintain class with classification CL20N and CL24N
also refer to
this may help u