Credit memo against a vendor invoice

[vijayendra_rao]

Hi All,

I am trying to post a credit memo against a vendor invoice. After posting the credit memo I want the outstanding balance against the vendor to be reduced by amount of credit memo when I do F-44: vendor clearing.

So for eg: if the invoice amount is $100 & credit memo amount is $10, I want to see only $90 in F-44. How can I achieve this?

Right now I see Invoice amount $100 & credit memo amount $10 separately.

Thanks!

[Former Member · Accepted solution]

Option1: If you post credit memo with t-code F-51, you have the option of clearing vendor invoice while posting the credit memo. Then in that case you have $90 when go to F-44.

Option 2: In the F-44 itself you can clear 100 with 10, and post the balance $90 as residual item.

Thanks

Ron

[vijayendra_rao · Accepted solution]

Ron.

Thanks for the reply.

So in F-44, in the resiudal items tab, I enter $10 or $90 against the Net amount?

[vijayendra_rao · Accepted solution]

Ron,

I executed F-51, credit memo with clearing for $200 against a $1000 invoice.

After this I was expecting a single amount of $800 in F-44, but I found two amounts $200 & $800.

Is this how system behaves? Do we need to clear these two amounts here?

Thanks for your time!

[Former Member · Accepted solution]

In F-51 enter the header data, select the option Credit Memo, and in the First line item choose your offset entry first (Don't click process open items yet) For example Cr(Posting Key 50) G/L account, hit enter and enter the amount, and then hit Process Open item button, it will give you the option to enter the vendor account, and afterthat hit process open items again and it will show you the invoice. Activate the invoice amount (Line this amount has to be in blue), and post.

Thanks

Ron

[vijayendra_rao · Accepted solution]

Thanks Ron!

Got it!

PS: I am getting error while trying to assign you some goodies. Will try later.

Edited by: Vj on Mar 19, 2010 8:55 PM

Edited by: Vj on Mar 19, 2010 8:56 PM

Edited by: Vj on Mar 19, 2010 8:58 PM

[Former Member · Accepted solution]

Sorry I forget one small step, when in the vendor clearing screen in F-51 enter the difference amount $800 in the differnce Posting field

[gladys_xing · Accepted solution]

Hi,

you have 3 ways to clear the Open line items(OLTs)

example:

1. follwoing document posted in FB01:

invoice : 40 expense 1000 USD/ 31 vend13 1000 USD

credit memo:21 vend13 100 USD/ 40 expense 100 USD

2. A :you could clear above 2 OLTs using "charge off differece" in F-44, enter posting key 31, vendor and

amount 900 USD. the result should be:

001 31 0001 VEND13 900-

002 27 0001 VEND13 900

B:residual clearing in F-44, you will receive the below result:

001 34 0001 VEND13 900-

002 27 0001 VEND13 900

But the re-requisition ifor above 2 solutions are the values in all fields which are includeded in structutre

KONTAB_1ST are the same.

C:partial payment in F-44, Below result:

001 27 0001 VEND13 100

002 37 0001 VEND13 100-

Then clearing the the left amount 900 in invoice, you should select the inovice and the partial clearing

document together.

Hope above infor. could help you to solve your query!

With Best Regards,

Gladys Xing

[vijayendra_rao]

Thanks guys!

[Former Member]

Hi Vijay,

Unless you clear open credit memo against invoice, you will not be able to see this. While clearing open credit memo against an invoice, you will get a residual invoice for 90$.

Thanks

Raghuram

[vijayendra_rao]

Raghuram,

Thanks!

I do not want to have a residual invoice.

Is this possible?