10 Replies Latest reply: Mar 10, 2011 1:36 PM by Claudia Neudeck RSS

Intercompany Billing Configuration

Patricia Powers
Currently Being Moderated

Hello All

 

I am trying to configure for Intercompany billing, but when I execute VF01 to create the billing document it continues to default to RD00 and not RD04. 

 

I have configured as follows:

 

Defined the order type for intercompany billing to IV

Assigned organizational until by plant

Defined internal customer number by sales organization - does this mean that when this customer is used it knows to post as an IV billing?

Created a customer to represent the receiving company

Created a vendor to represent the supplying company

Created a port

Maintained the output type RD00

Created a logical address

Created a partner profile for both customer and vendor

FI customizing as required.

 

However, I can't seem to get past the point of the system actually recognizing that I want to create and IV document - not sure what I am missing or doing incorrectly.

 

Any assistance would be appreciated at this point.

 

Thank you in advance.

 

Pat

  • Re: Intercompany Billing Configuration
    Shailabh Shukla
    Currently Being Moderated

    Hi Patricia,

     

    The configuration seems to be alright from what you have explained. Could you also explain the business process that you are executing ( the document flow).

     

    Cheers,

    Shailabh

    • Re: Intercompany Billing Configuration
      Patricia Powers
      Currently Being Moderated

      Hi Shailabh

       

      Thank you for responding to my query.

       

      Our SD process is very basic, with a few customizations along the way.

       

      We start our SD process at the Sales Order, via VA01  an order is created and then upon saving the order is WF'd to the approver who then sets the biling block to blank.  VF01 is then executed and the biling and accounting documents are created.  It is at this point that I would expect the system to select output type RD04, but it is still selecting RD00 so it does not seem to be recognizing the configuration I have set for IV.  I am clearly missing something but I'm not sure what.

       

      As well, I have not been able to acertain exactly how the IDOC gets generated - is it suppose to generate at the same time that I execute the billing document - this is what I would expect.  I keep on checking WE05, but no IDOCS are created.  I've pulled up various documents on this subject and although many are similar, they all have a little something that the other documents don't have - so I"m trying to piece it all together and detrmine exactly how this should work.

       

      Any assistance is greatly appreciated.

       

      Pat

      • Re: Intercompany Billing Configuration
        Shailabh Shukla
        Currently Being Moderated

        Hi Patricia,

         

        There seems to be a gap in what you are trying to achieve and the functionality for which the intercompany process is used.

         

        Intercompany scenario is used in situations where a customer places an order on a sales organization/plant (say S1, plant P1) and S1 is unable to ship the requested quantity (for any business reason such as shortage of quantity etc).

         

        In such a case S1 ships the goods from another plant, say P2 (which is attached to sales organization S2). Plants P1 and P2 belong to two different company codes in SAP (hence the name intercompany).

         

        Goods are delivered to the customer from P2.

        S1 raises an invoice to the customer

        S2 raises an intercompany invoice (document type IV in SAP) for S1 as its internal customer

         

         

        Following steps describe how this works in SAP -

        Intercompany sales processing consists of the following three stages:

        u2022     Processing sales orders

        u2022     Processing deliveries

        u2022     Billing

        Following SAP elements are involved u2013

        Two company codes u2013 Ordering Company code C1, Delivering company code C2

        Two Sales organizations u2013 Ordering Sales organization S1, Delivering sales organization S2

        Two plants u2013 Ordering plant P1, Delivering plant P2

         

         

        1)     Sales order

        Create the sales order the usual way. In the sales order overwrite the plant to P2 (this will be the delivering plant)

         

        2)     Create Delivery and post good issue as usual

        3)     Create invoice with reference to the delivery.

         

        This creates a customer invoice (this invoice is sent to the customer)

         

        In the next step the intercompany invoice is created.

         

        4)     Once again create an invoice (using VF01) with reference to the delivery created in step 2. This time SAP will by default select invoice type IV and create the intercompany invoice.

         

         

        The above 4 steps will work assuming all the relevant customizing settings are correct.

         

        In the business scenario you have described, there is no mention of a delivery; the invoice is directly created from the sales order. In such a scenario intercompany sales might not be the SAP solution that fits the business process. Or if you are indeed doing intercompany business process then a delivery will have to be created inorder to trigger the intercompany invoice.

         

        I also noticed in your first post that you have created a vendor to represent the supplying company; this is not required as the supplying plant belongs to the same company (but to a different company code).

         

         

        Given below are some links from SAP help on intercompany u2013

         

        http://help.sap.com/saphelp_erp60_sp/helpdata/en/4a/ac853478616434e10000009b38f83b/frameset.htm

         

        http://help.sap.com/saphelp_erp60_sp/helpdata/en/dd/5614e7545a11d1a7020000e829fd11/content.htm

         

        http://help.sap.com/saphelp_erp60_sp/helpdata/en/dd/561535545a11d1a7020000e829fd11/content.htm

         

        http://help.sap.com/saphelp_erp60_sp/helpdata/en/dd/561542545a11d1a7020000e829fd11/content.htm

         

        http://help.sap.com/saphelp_erp60_sp/helpdata/en/dd/56154f545a11d1a7020000e829fd11/content.htm

         

         

        Hope this helps. Do let me know if you have any more queries.

         

        Cheers,

        Shailabh

        • Re: Intercompany Billing Configuration
          Patricia Powers
          Currently Being Moderated

          Hi Shailabh

           

          Based on the way you explain intercompany billing I think I may be using the incorrect tool for what I am trying to achieve.

           

          What I am trying to do is create is as RE(AP vendor  document) in one company code(B)  at the same time that I am creating the biling(SD/AR document) document in company code (A) - I don't think intercompany will give this to me.

           

          Essentialy I have company code (A) billing company code (B) for services rendered(no stock transfer) and due to timing I am running into foreign exchange(FX) issues as B inputs the invoice a day or 2 later so FX issues arise and journal entries are required to correct.  We thought that by processing intercompany we could create the billing document in company code A and also create the AP document in company code B via the IDOC process at the same time, thus the exchange rates would be the same and no journal entries would be required. 

           

          If intercompany if not the solution would you happen to know a process that would work?

           

          Thank you so much for what you have provided me with so far, it makes more sense now.

           

          Pat

          • Re: Intercompany Billing Configuration
            Patricia Powers
            Currently Being Moderated

            Hi Shailabh

             

             

            I have copied the solution I have configured below.

             

             

            This is the configuration I was asked to do - which is a bit differnt than the way intercompany seems to work, but this process seems to create a vendor document via EDI, however I am now stuck as It doesn't appear to be working - not sure if you can help at this point, but any suggestions you can offer would be appreciated - yet again.

             

             

            Inter-Company Billing - Automatic Posting To Vendor Account (SAP-EDI)

             

             

            Automatic posting to vendor account is done by EDI. In our case where both companies

            are processed in the same system (& client), it is sufficient to create Idoc.

            This process requires several steps:

            1. Creating a Customer to represent the receiving Company.

            2. Creating a Vendor to represent the supplying company.

            3. Creating a Port

            4. Maintain an Output Type

            5. Creating a Logical Address

            6. Creating a Partner Profile for both Customer & Vendor

            7. The relevant MM customizing is maintained.

            8. The relevant FI customizing is maintained.

             

            1. Creating a Customer to represent the receiving Company.

            The customer has already been created (XD01) for the purpose of Intercompany

            processing and entered in the appropriate transaction in customizing (Sales and

            Distribution a Billing a Intercompany Billing a Define Internal Customer Number By

            Sales Organization).

             

            Note: The customer has been created in the supplying company code.

            The organizational data in this case is:

            Supplying Company Code: 1180

            Supplying Plant: 1180

            Supplying Sales Organization: 1180

            Supplying Distribution Channel: 01

            Supplying Division: 00

            Receiving Company Code: 3100

            Customer representing the receiving Company Code: P3100

             

            2. Creating a Vendor to represent the supplying company.

            The Vendor is created with the standard transaction (XK01).

            Note: The Vendor is created in the receiving Company Code. The organizational data in

            this case is the same as above.

             

            Vendor representing the supplying Company Code: P1180

            NOTE: There is NO need to "connect" vendor to customer in the control screen.

             

            3. Creating a Port

            Tools a Business Communication a IDoc Basis a Idoc a Port Definition (T. Code WE21)

            Maintain Transactional RFC: (Choose Transactional RFC and press the create icon).

            A dialog box will open asking whether you want the system to generate an automatic

            name or whether you wish to use your own name.

             

            Port name: Automatically generated

            Version: 4.x

            RFC destination: PLD (This was defined by the basis people).

             

             

            4. Maintain output type

             

            Output Type RD04 - Invoice Receipt MM is a special function, responsible for the execution of the Idoc and will be entered in the Partner Profile later on.

             

            Output type RD04 is maintained: IMG: Sales and Distribution -> Basic functions -> Output control -> Output Determination -> Output Determination Using the Condition Technique -> Maintain Output Determination for Billing Documents a Maintain Output Types (T. Code V/40).

             

             

             

            Partner functions

             

            Sales and Distribution -> Basic Functions -> Output Control -> Output Determination a

            Output Determination Using the Condition Technique -> Maintain Output Determination

            for Billing Documents.

             

             

            Assign Output Types To Partner Functions

             

             

            Maintain Output Determination Procedure

             

            Assign Output Determination Procedures

             

             

             

            Master Data

            Maintain output Master Data

            Logistics -> Sales and Distribution -> Master Data -> Output -> (T. Code VV31)

             

            5. Create Logical Address

            IMG: Sales and Distribution -> Billing a Intercompany Billing -> Automatic Posting To

            Vendor Account (SAP-EDI) -> Assign vendor. (T. CodeWEL1)

             

             

            Logical address 1180P3100 is made of the supplying Company Code (1180) and the

            receiving Customer (P3100).

             

            Note: If the receiving Customer is a numeric number you must add zeros between the

            Company code and Customer number so the Logical Address will be 14 digits.

            E.g. if the customer number was 3100, than the logical address would have been

            11800000003100 as can be seen in the second line.

            (In our case the customer is an alpha numeric number so the second line was not necessary. It was created just for this documentation and was not saved)

             

             

            The Logical address is completed when the receiving Company Code and the Vendor are

            entered in the detail screen.

             

             

            It is also necessary to activate the account assignment.

             

            IMG: Sales and Distribution -> Billing -> Intercompany Billing -> Automatic Posting To

            Vendor Account (SAP-EDI) -> Activate account assignment.

             

            6. Creating a Partner Profile for both Customer & Vendor

            Tools a Business Communication -> IDoc Basis -> Idoc -> Partner Profile (T. Code

            WE20)

             

             

            Customer:

            Put cursor on Partner type KU and press create.

            Enter type, Agent & Lang,

            SAVE

             

             

            Pressin outbound parameters. Section, to maintain detail screens

            The following screen will appear.

             

            Enter the following data in the appropriate fields:

            Partn.funct. BP

            Message type INVOIC

            Message Code FI

            Receiving port A000000001

            Basic Type INVOIC01

             

             

            Press enter and the screen will change to the following:

             

            Enter PocketSize 1

             

             

            Go to the Message Control tab press and enter the data as specified in the following

            screen.

             

             

            You can repeat the process for cases where invoice verification is done against purchase

            order. in this case enter MM in "message code field.

             

             

            As you can see the only difference between the FI & MM invoice is in the message code

            and output type.

             

            NOTE: You cannot use output type RD04 again therefore you must copy it in

            customizing to another output type (in this case RD00)

             

             

            Vendor

            Follow the same procedures but maintain the inbound parameter Screen as follows:

             

            7. FI CUSTOMIZING

            Financial Accounting a Accounts Receivable and Accounts Payable a Business

            Transactions -> Incoming Invoices/Credit Memos -> EDI -> Enter Program Parameters

            for EDI Incoming Invoice (T. Code OBCE)

             

            Make sure to maintain posting types, tax code and invoice doc.type.

             

            Use KR when not using purchase order & RE when using purchase order

             

                      

             

             

            Assign Company Code for EDI Incoming Invoice

             

            By leaving the field CoCd blank, all company codes are available.

             

            Assign G/L Accounts for EDI Procedures (T. Code OBCB)

             

             

            P1180 = Vendor

             

            3100 = Company Code of receiving company (of customer)

             

             

             

            NOTE:

            G/L account should not be connected to CO. Assign Tax Codes for EDI Procedures (T.Code OBCD) It is necessary to match the output tax from the sales order to the input tax.

             

            Tax type = Output Tax

             

            Tx = Input Tax

             

            Accounting -> Financial Accounting -> General Ledger -> Master Records -> Individual

            Processing -> Centrally (T.Code FS00)

             

            G/L account no. = account number that was entered in transaction OBCB (page 24)

            Tax category must allow for input tax.

             

             

            Make sure manual posting is allowed for the G/L account. ("Create/Bank/Interest"

            screen).

             

             

            TEXT

            In many cases the G/L account has been configured so that text is mandatory. This could

            be either Header Text or Item Text.

             

            Header Text

            No special configuration is necessary. Just enter text in the "Header note". You may use

            the following access sequence.

             

             

            Item Text

            It is necessary to implement a userexit in order to fill the item text field. Detailed

            instructions are found in note 39503

             

             

            8. MM Customizing:

            Make sure the Unit of Measure's ISO Codes are configured correctly.

            General Settings a Check units of measurement (T. Code CUNI)

             

             

             

            Optional MM Customizing:

            NOTE: This is only necessary for logistics invoice verification.

            Materials Management a Logistics Invoice Verification a EDI a Enter Program

            Parameters

             

             

             

            Monitoring

            There are several transaction that allow you to monitor the IDoc. First you need to know

            the IDoc number. You can see the IDoc number in the processing log in the "Header

            output" screen in the billing document.

             

             

            You can use transaction WE02 or WE05. Enter the IDoc number in the selection screen. If you have an error in the IDoc, you could analyze it with transaction WE19 

             

             

            thanks

             

            Pat

             

            Edited by: Patricia Powers on Jun 23, 2010 4:45 PM

             

            Edited by: Patricia Powers on Jun 23, 2010 4:45 PM

             

            Edited by: Patricia Powers on Jun 23, 2010 4:46 PM

        • Re: Intercompany Billing Configuration
          Patricia Powers
          Currently Being Moderated

          Hi Shailabh

           

          I have a document that I was provided with as my guide for setting up intercompany to create an automatic posting to the vendor account via EDI.    If you have time I would like to show you this document but this is my first time posting on this forum so I am not certain how to send it to you.

           

          How do I attach a  document on this forum?

           

          Thanks

           

          Patricia

  • Re: Intercompany Billing Configuration
    Shailabh Shukla
    Currently Being Moderated

    Hi Patricia,

     

    Did you manage to solve the issue?

     

    Cheers,

    Shailabh

  • Re: Intercompany Billing Configuration
    Claudia Neudeck
    Currently Being Moderated

    > close the thread, because there was no reaction the last 3 months

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