Single Excise Invoice Posting against multiple Goods Receipt.

[Former Member]

Hi,

We made a Purchase Order, say 4500000753, of 100 Qty,

The Vendor sent us the Material in two different Challans but in same date and two created two Material Documents,say 5000000772 & 5000000773 for Goods Receipt.

The Vendor sent us single Excise Invoice for both the Challans (goods receipt). Please advise how to post the Excise Invoice.

We tried to capture Invoice against Purchase Order, but the system is giving the following message:

Document 4500000753 does not contain any selectable items

My Queries / doublts

1. Is it possible to post excise document against multiple goods receipt documents.

2. In what case we excise posting against Purchase Order and what is configuration required.

3. Can we post excise invoice with two different Invoice Numbers like 123-A & 123-B

Please guide.

Regards,

[former_member824495 · Accepted solution]

Hi,

1. It is possible to post excise invoice against multiple GR documents.

Provided you have mainatined multiple GR multiple credit in J1ID.

For second GR onwards, you have to select 'Only Refer excise invoice'.

2.If you are capturing excise invoice before GR, then excise invoice is posted against PO.

3.You can post two excise invoice as you have mentioned, but logically & legally, it will not a correct process.

Regards,

Piyush

[Former Member · Accepted solution]

Hi Piyush,

Thanks for the reply.

Could you please tell me the option in J1ID where I need to maintain multiple GR Multiple Credit?

Regards,

[former_member824495 · Accepted solution]

J1ID-Material & chapter ID combination-

Material/Plant/Chapter ID/ Subcontracting/Ref-2 Multiple GR Multiple Credit.

regards,

Piyush

[Former Member · Accepted solution]

Hi Piyush,

In our case, n J1iD for Material & Chapter ID combination, we have maintained the GR-xref (Number of Goods Receipts per Excise Invoice) as 2 Multiple Goods Receipt, Multiple Credit.

But here check box for Subcont's is not selected.

Let me repeat my Question.

We create a Purchase Order, say 100 Qty,

First we did the goods receipt of 20 Qty

Then we did the goods receipt of 80 Qty

The vendor sent us only one Excise Invoice (Excise Invoice Number 745) of 100 Qty.

Now we want to post the Excise Invoice.

As per the current configuration, we can post the Excise Invoice for a single Material Document.

Can we post excise invoice with two different Invoice Numbers like 745-A & 745-B??

Regards,

[former_member187989 · Accepted solution]

Refer "Multiple Goods Receipts for a Single Excise Invoice " in sap help documentation.

[Former Member · Accepted solution]

Hi Jeyakanthan,

Thanks for the reply.

I have gone thru the "Multiple Goods Receipts for a Single Excise Invoice " in Sap Help Documentation, what I have understood is that we can do multiple Goods Receipt against a Single Invoice. Here in this case we do the Goods Receipt against Purchase Order , do the Invoice Capture for first goods receipt againts Purchase Order and we enter the Invoice Number (say 745, sent by the Vendor) while capturing excise invoice. When the second shipment (against the same PO) comes, we do goods receipt and we refer the "Only Refer Excise Invoice" while doing the goods receipt. Finally after when we have entered all the shipments for the PO, we do the Excise Posting.

Here in our case we have already posted the Goods Receipt (without entering the Invoice Number in first goods receipt) and now we want to capture & post excise invoice for a Single Excise Invoice (Invoice No. say 745,).

Please correct me if my understanding is wrong.

Here we have got two options:

a. Reverse all the goods receipt & re-enter the goods receipt .

b. post two separate excise invoice against each goods receipt mentioning dummy excise invoice number like 745-A & 745-B.

Option a seems difficulty as we will have to reverse all the subsequent goods receipt & transfer posting documents.

Option b seems legally wrong, as per understanding.

Request you to please advise.

Regards

PK

[former_member1076703 · Accepted solution]

Hi,

normally for single excise invoice posting with multiple GR, we need to reverse the posted GR and repost the single GR and capture and post the excise invoice against the GR seperatly.

otherwise for the posted two GR's we can post the single excise invoice with -1 and -2 as extension, but based on the GR qty the excise base value should be changed for calculation.

Regards

Sridharan