6 Replies Latest reply: Feb 8, 2011 8:21 AM by Bipin Tiwari RSS

Accommodation Per diem & Hotel Expense

Bipin Tiwari
Currently Being Moderated

Hi All,

 

We have one expense type Hotel which is used by traveler to cliam hotel expenses. Now we want to introduce Accommodation functionality where employee will be eligible for Accommodation Per Diem if he does not stay in hotel (say stayed in Friend's or relative's house) during periods of tour.

 

Example:

Travel  Start date is 01/01/2011 and End date is 08/01/2011

On 07/01/2011 & 08/01/2011 employee stayed in his friend's house not in Hotel.

 

Requirement is that employee can not claim Hotel expense and Accommodation Per Diem on same day.

 

Employee can claim hotel expense from 01.01.20100 to 06.01.2011 and he can not claim per diem for Accommodatoin as he stayed in Hotel

 

Same time on 07 & 08/01/2011 he can get accommodation per diem but he can not claim Hotle expenses as he did not stayed in hotel on 7th & 8th of jan.

 

Is it ppossible through SPRO configuration and how.

 

I need your valuable suggestion on this

 

Best Regards

 

Bipin Tiwari

  • Re: Accommodation Per diem & Hotel Expense
    sandeep Kumar
    Currently Being Moderated

    Hi,

     

    the scenario you have defined below is very much possible in SAP. What you have to do , define two type of accomodation expense. like hotel exp and other is Non hotel exp. - TABLE- V_T706B1

     

     

    2. Define the limit against your expense type.  V_T706B2

     

    3. If you want to calculate travel expense on per diem basis as per your employee subgrping then maintai the table- V_T706U.

    • Re: Accommodation Per diem & Hotel Expense
      Bipin Tiwari
      Currently Being Moderated

      HI Sandeep

       

      Per diem rate for accommodation is aleady maintained in V_T706U and it is same as Meal Per Diem. Means Employee would get fixed per diem for accommodation for number of days he was on tour. But at the same time he should not claim hotel expenses on the date he get Accommodation per diem.

       

      Hotel expense type is also set in table V_T706B1

       

      Requirement is that employee should not able to claim Per Diem for Accommodation & Hotel Expense on the same date.

       

      I want to know how to configure this requirement.

       

       

      Thnaks & Best Regards

      Bipin Tiwari

      • Re: Accommodation Per diem & Hotel Expense
        inez nataya
        Currently Being Moderated

        Hi..

        First, I want to make it clear, so you have 2 type expense, per diem accomodation and hotel expense, right?

        both of them is something that employee can claim?

        then you want to make some validation for per diem accomodation should not be claim together with hotel expense? based on date?

         

        then, if it is right,

        you can use user exit for trip / enhancement FITR0003 (User exit: Save trip (PR01, PR04, PR05)

        you can add validation for both expense while employee enter the value.

        ask your abaper to do this..

         

        hope it helps..

         

        Edited by: nzworld on Jan 5, 2011 5:36 AM

      • Re: Accommodation Per diem & Hotel Expense
        Srikanth Subramanian
        Currently Being Moderated

        Hi Bipin,

         

        If you want to allow both per diem  as well as hotel expenses, then you have to do it in the SPRO configuration for allowing expenses on the respective dates.

         

        Travel Management --> Travel Expenses --> Master Data --> Travel Expense Types --> Define Per Diem/Flat Rate or Individual Receipt Reimbursement.

         

        In the above, you have to set the combination for the per Diem and receipt according to the trip provision variant.

         

        Based on this, the system will allow you to enter the hotel receipts for the respective dates.

         

        Hope this helps.

         

        Regards,

         

        S.Srikanth

  • Re: Accommodation Per diem & Hotel Expense
    Vijay Singhal
    Currently Being Moderated

    Hi Bipin,

     

    In below area pls select the option as "Combination is not allowed" for the Accomodation per diem and Accomodation receipt.

     

    Travel Management --> Travel Expenses --> Master Data --> Travel Expense Types --> Define Per Diem/Flat Rate or Individual Receipt Reimbursement.

     

    Once you define it then you will receive warning message for the expenses which are defined with category as "U Accomodation"

     

    Regards,

    Vijay

    • Re: Accommodation Per diem & Hotel Expense
      Bipin Tiwari
      Currently Being Moderated

      Hi Vijay,

       

      Thanks for your suggestion and is working but in different way. It is okay that once we select accommodation per diem, system is not allowing us to post expense types with expense category U.

       

      But requirement is that it should block only on that day in which employee is getting Accommodation perdiem. for example if employee is on tour from 10.02.2011 to 15.02.2011. Out of this he stayed in hotel on 13 & 14.02.2011 In this case he should claim Hotel expenses for 13 & 14th  of feb 2011  . What currently happening after implementing you solution,system is not allowing to select hotel expense type for entire trip duration.

       

      Please suggest how to achieve this requirement

       

      Best Regards

      Bipin Tiwari

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