9 Replies Latest reply: May 20, 2011 8:06 AM by kaethy florida RSS

Time management with time attendance machine

Sally Ahmed Mahmoud
Currently Being Moderated

Dear experts,

 

My client is going to record clock-ins and clock-outs for all employee via time attendance machine. So what I need to know is the following.

 

A. Is the file that I got from the time attendance machine is going to be placed in a certain directory and I am going to setup a program so I can call it from that specific directory or there is an interface program between the time attendance machine and the SAP time management system?

 

B. In which format that file should be?

 

C. What is the data needed from the time attendance machine. Is it only going to be the personnel number, clock-in and clock-out? or there is more data needed.

 

Your help would be highly appreciated.

 

Regards,

  • Re: Time management with time attendance machine
    nasim haider
    Currently Being Moderated

    Hi,

    I have seen two different methods in two different companies. In one company we created one interface and collect data from time machine's In time and out time into IT 2011 with date.

    and in another company we created one BDC and did the same.......

     

    Data format is like.... Emp No......Date.....P10(Time in )

                                     Emp No......Date.....P20(Time out)   in IT 2011

     

    Hope it helps....

    Nasim

    • Re: Time management with time attendance machine
      Sally Ahmed Mahmoud
      Currently Being Moderated

      Hello,

       

      The problem here is that the vendor of the time recording machine is asking whether the machine is going to send me that file in format you mentioned, or am I going to get that file with the format sent from the time recording machine and transformed to the proper format on my own.

       

      In case that SAP will get the data from the Time recording machine, kindly tell me How I will connect with the machine file?

       

      Your help would be highly appreciated.

  • Re: Time management with time attendance machine
    Antoine Foucault
    Currently Being Moderated

    Hi:

    A. Is the file that I got from the time attendance machine is going to be placed in a certain directory and I am going to setup a program so I can call it from that specific directory or there is an interface program between the time attendance machine and the SAP time management system?

     

    If your time-machine are SAP certified then you can setup and use TCODE PT80 to transfer timeda-data. Otherwise you can set up a batch-input program to load teven data (infotype 2011) from your file.

     * Date formating
        CLEAR: lv_begda.
        WRITE ls_data-dats TO lv_begda DD/MM/YYYY.
    
    * PA30 initialization screen.
        PERFORM bdc_dynpro  USING 'SAPMP50A'     '1000'.
    
        PERFORM bdc_field   USING 'RP50G-TIMR6'  'X'.
        PERFORM bdc_field   USING 'RP50G-PERNR'  ls_data-pernr.
        PERFORM bdc_field   USING 'RP50G-BEGDA'  lv_begda.
        PERFORM bdc_field   USING 'RP50G-ENDDA'  lv_begda.
        PERFORM bdc_field   USING 'RP50G-CHOIC'  '2011'.
        PERFORM bdc_field   USING 'BDC_OKCODE'   '=INS'.
        PERFORM bdc_field   USING 'BDC_CURSOR'   'RP50G-CHOIC'.
    
    * Infotype 2011 modificacion screen.
        PERFORM bdc_dynpro  USING 'MP200000'     '2500'.
    
        PERFORM bdc_field   USING 'P2011-LDATE' lv_begda.
        PERFORM bdc_field   USING 'P2011-LTIME' ls_data-ltime.
        PERFORM bdc_field   USING 'P2011-SATZA' ls_data-satza
    
        PERFORM bdc_field   USING 'BDC_OKCODE'   '=UPD'.
        PERFORM bdc_field   USING 'BDC_CURSOR'   'P2011-DALLF'.

     

     

    B. In which format that file should be?

     

    Certified clocks automatically transfer time data to CC1TEV table (Transferring time events to the interface), SAP time management thru PT80 tcode then transfer time data from CC1TEV to TEVEN table. If you program a customer batch-input then you can use whatever file format please you.

     

    C. What is the data needed from the time attendance machine. Is it only going to be the personnel number, clock-in and clock-out? or there is more data needed.

     

    What SAP Documentation specify when working with certified clocks:

    Upload

    The interface is supplied with the unprocessed time events by the time recording system.

    Data required by a record:

    • IDnumber

    • Date, clock time, time event type (clock-in/clock-out/off-site work, and so on)

    • Other possible data: Terminal ID, employee expenditures, absence/attendance reasons

    • Information about cost assignment and a different payment

     

    Otherwise this should be sufficient:

    PERNR      Employee Number

    DATS      Date

    LTIME     Logical time

    SATZA     Time Event Type

     

    Of course if the file generated by clocks only use time-id then you would have to look up for employee number - time id link stored in Time Recording Info infotype (0050).

     

    Infotype 0050 let you specify your time recording policy for a specific employee that is because it is possible to specify in geographical and timely manner the time-recording possibilities and restriction, it also link time ID with personal number ID.

     

    Hope it helps,

    regards.

  • Re: Time management with time attendance machine
    kaethy florida
    Currently Being Moderated

    Our time and attendance system is totally optimized for multiple sites, multiple time zones and multiple languages. There are many features that allow you to configure the application to fit your solution needs

     

     

     

     

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