Invoice Verification process with multiple payments

[Former Member]

Please advise us on the Invoice Verification process in case of multiple payments required for single Quantity Purchase Order Lines. [ i.e. If the quantity of Purchase is 1 and we need to process multiple invoices involving partial amount of the PO value, we end up in decimal errors in many cases. ]

For e.g. we had a case were the Total PO amount was 7638, against quantity 1. A partial invoice was raised for amount 7545. We were unable to determine the exact quantity in the invoice document to derive the said amount. This was due to the limitation in the quantity field which is only supporting 3 decimals. Subsequent to this, we need to round off and also this caused problems in the next payment lot. The issue becomes more complicated when there is header discount , freight etc. specified in the PO Header Conditions.

This resulted in the discrepancy between Goods Receipt and Invoice Receipt Amounts for such POs.

Please throw us some light to tackle this issue as per the best practices available in SAP.

Also in this relation, Is it possible to enforce Quantity Tolerance in PO.

[Former Member · Accepted solution]

HI,

What you can do to over come such problem, is Put the Value Figure in Quantity field & Quantity in Net price field,

As the Qty is 1, The total Amount paid to vendor will be same & no Need of calculating decimal.

While making GRN, Put the actual Invoice value as qty.

Hope this serves the purpose.

Regards

Mascot

[rafael_zaragatzky]

Or just use framework orders where you don't have to care about quantities nor GR's - PO type "FO", item category B.

You can post any amounts against this PO in MIRO as long as you don't exceed the limit spcified in the PO (tab "Limits" coming in case of item category B).

BR

Raf