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How to handle personel expenses

Former Member
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Hi,

How can we handle personel expenses in expense management. Our requirement is to deduct the personel expenses from employees payroll, when he has any of it on his credit card. As the credit card is being paid by business so they would like to recover those personel expenses if they have incurred it through card.

Also would like to know if the CDF format provided my Mastercard can be uploaded as such in PRCC, as CCD can be done, or it requires some development to make it SAP compatible.

Rakesh

Accepted Solutions (1)

Accepted Solutions (1)

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Indeed Split receipt functionality in either PR05 or itemised receipt in portal is possible with private expense type category for credit card receipt.

I'm not familiar specifically with CDF format but Mastercard has been possible in standard since 4.70 using RPRCCC00

-> FI Financial Accounting

-> FI-TV Travel Management

-> FI-TV-COS Travel Expenses

- New Functions for Credit Card Clearing in Travel Management

Hope it helps

Sally

Former Member
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Thanks for your reply. Would like to know more about PRIV and PRBZ. How will payroll run handle them? If we have splitted any company paid expense (through reciept wizard) in these expense type so will the amount be auto debited from employees final payroll settled value?

Sally, we are still working with Mastercard to get the required CCD format. I checked the path mentioned by you, but couldnt find Mastercard as standard. We have Visa, Amex and others already there but not Mastercard.

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The functionality of the receipt wizard works very well with receipts that are reimbursable to the employee.

For PRBZ (Private expense, paid by company) and PRIV (Private, to be paid back) are only valid for expense types paid by company. -You are checking your customizing by the way in table T706B1 and T706B4 and then the setting T706B1-RECWIZ to 'X' so you can itemize receipts.

The following expense types exist in tables T706B1 and T706B4:

PRIV (Pay back private share) Wage type MJ12

PRBZ (private share, paid) Wage type MJ66

Expense Type Pay Back Private Share

This expense type is used by the Receipt Wizard to store the private

shares that were originally paid by the company and now need to be paid

back to the company by the traveler.

Use

The expense type in this field (for example, PRBZ) must be marked in the

view 'create travel expense types for individual receipts' as "amounts

already paid by company" and "only for business trip use"

So if you use the receipt wizard and the user wants to deduct private expenses these will be deducted from the total amount, the only thing is in earlier releases that these amounts are not recorded and can not be reviewed once the expense report was saved.

This has been changed with ECC 6.0 Enhancement Package 2 where you can define a private expense type that is visible in the eexpense report and on which the company can pull reports if wanted.

In terms of integration with payroll for these amounts to be deducted from employees salary - this I havent encountered so sorry cant help with that!

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For Mastercard - in the documentation it isnt mentioned but actually go through the path

Travel Management > Travel Expenses > Master data > Credit Card clearing > Define Credit Card companies > and Define Assignment for credit card clearing

Also in "payment cards" check the IMG activity "maintain payment card type"

Here you can add mastercard

Former Member
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Does SAP store the Private Expenses deducted somewhere during Itemization?

Answers (2)

Answers (2)

Former Member
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Does SAP store the Private Expenses deducted somewhere during Itemization?

Former Member
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There is a provision to deduct private expenses(use standard expense types PRIV & PRBZ) using business credit card for any expenses. You can use that.

I dont think SAP has any interface format for .CDF. It has interface for Amex format file. You have to develop a new interface to convert .CDF to CCD (sap format file)