In SPRO -> Materials Management -> Inventory Management & Physical Inventory -> Number Assignment -> Define Number ranges for Material & Phys. Inv. -> For WL insert year 2007 and assign the number range for the year 2007
<b>Define Number Assignment for Material and Phys. Inv. Docs</b>
In this step, you maintain the number assignment for the following documents:
material documents
physical inventory documents
The number assignment for these documents is not to be confused with the number assignment for accounting documents which you completed in the step Define number assignment for accounting documents. The number assignment for accounting documents depends on the document type which is allocated to the transaction.
The number assignment for material documents and physical inventory documents depends on the transaction/event type which is also allocated to each transaction in Inventory Management. The transaction/event types are divided into groups of number ranges. A number range interval has to be defined for each group.
Note
You cannot change the transaction/event types. However, you can change the number range intervals or you can allocate transaction/event types to new groups.
Caution: Change in the Fiscal Year
If, at the time of a fiscal year change, you reset the number range in the new fiscal year, separate number range intervals for the previous year and for the current year must be maintained for one month to allow postings to the prior period.
Example:
Interval for 1995: 4900000000 to 4999999999 status: 4900451234
Interval for 1996: 4900000000 to 4999999999 status: 4900000000
If only one number range interval exists for both years and you make any postings to the previous period, the system will assign numbers that already exist in the previous year. This would lead to an update termination.
Default Settings
In the standard system, the transaction/event types and number range intervals are preset for Inventory Management as follows:
Physical inventory documents
Number range interval from 0100000000 to 0199999999
This group contains the following transaction/event types:
- IB Physical inventory documents
- ID Physical inventory documents for counts and differences
without reference
- IN Physical inventory documents for recounts
- IZ Physical inventory documents for count without reference
- WV Physical inventory documents for difference postings in the WM System
Material documents for goods movements and inventory differences
Number range interval from 4900000000 to 4999999999
This group contains the following transaction/event types:
- WA Goods issues, transfer postings, other goods receipts
- WH Goods movements for handling units (HU)
- WI Material documents for inventory adjustment postings
- WL Goods issues for delivery documents (SD)
- WQ Goods movements for usage decisions (QM)
- WR Goods movements for completion confirmations (PP)
- WS Goods movements for run schedule headers (PP)
- WZ Documents for batch status changes
Material documents for goods receipts
Number range interval from 5000000000 to 5999999999
This group contains the following transaction/event types:
- WE Goods receipts for purchase orders
- WF Goods receipts for production orders
- WO Subsequent adjustment of subcontract orders
- WW Subsequent adjustment of active ingredient materials
Inventory sampling numbers
Number range interval from 0200000000 to 0299999999
This group contains the transaction/event type SI.
Recommendation
SAP recommends that you accept the settings defined in the standard system. In this case, no action is required on your part.
Note
For performance reasons, 10 document numbers are buffered on the application server. In this way, gaps in number assignment can occur.
Actions
Check whether you can use the predefined groups and number intervals.
If you want to change any groups, proceed as follows:
a) Choose Group -> Maintain.
b) Select the transaction/event type that you want to re-allocate.
c) Place the cursor on the new group and choose Edit -> Assign element group).
d) Save your settings.
If you want to define new groups, proceed as follows:
a) Select Group -> Maintain.
b) Then select Group -> Insert.
c) Enter a text for the number range group.
d) Maintain the number interval for this number range group.
e) Allocate the transaction/event types to the number range groups (see step 2).
If you want to maintain new number range intervals for an existing group, proceed as follows:
a) Choose Group -> Maintain.
b) Select a group and choose Interval -> Maintain.
c) Choose Edit -> Insert year.
d) Maintain the number interval for the new fiscal year.
If you do not want to use the year-related number assignment method, enter 9999 in the field Year.
Note on transport
You transport number range objects as follows:
Choose Interval -> Transport in the accounting document Number Range screen.
All intervals for the selected number range object are deleted in the target system first. After the import, only the intervals you export are present. The number statuses are imported with their values at the time of export.
Dependent tables are not transported or converted.
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