19 Replies Latest reply: Oct 29, 2014 5:56 AM by SAP HCM Consultant RSS

Day off is not counted as absence day or leave day ..

yogi ahlawat
Currently Being Moderated

Hi team,

Client want off day should be counted as absence day or leave day for some absences. I have checked all the days, holidays class,day type,work schedule, daily work schedule class in counting rule but still its not counting day off as leave day or absence day . Please guide me what configuration required to resolve this issue.

Regards

Yogi

  • Re: Day off is not counted as absence day or leave day ..
    Srinivas Mandgi
    Currently Being Moderated

    Yogi,

    Check the following customization in the implementation guide (spro):-

    1. Define Absence  Types : Unit for calculating absence days : ( A, K etc). You may choose K when you want to include the Calender days and not just the absence/attendance days

    2. Define Counting Rules : Check if you have selected weekends etc

    You need to check your absences customization starting from defining absences to assigning counting rules to absence types

    Regards,

    S. Mandgi

    Absence Input Checks.PNG

    • Re: Day off is not counted as absence day or leave day ..
      yogi ahlawat
      Currently Being Moderated

      Hi Srinivas,

      thanks for your response. I allready selected unit as a calender days for absences & checked weekends also . I think problem can be resloved by either counting rule and by unit calender days . Please find below image. I want also absence days 14 as per screen shot because client is counting day off or national public holiday is leave day for empoloyee

      Capture.PNG

      Can we have also required to config rule type for day off daily workschedule ??

      Regards

      Yogi

        • Re: Day off is not counted as absence day or leave day ..
          Srinivas Mandgi
          Currently Being Moderated

          Hi,

          In my earlier post i have shown you a snap shot of how you need to customize the off day. If you select planned hrs =0 , your requirement would not be achieved. If you customize as shown and select DWS class =0 and use that in your absence counting rule your objective is acheived. Refer screen shot below :-

          Absence days is Quota Consumed.PNG

          • Re: Day off is not counted as absence day or leave day ..
            yogi ahlawat
            Currently Being Moderated

            Hi Srinivas,

            Thanks for your prompt response . I did the same configuration but still its not working . Please find below screen shot of counting rule , day off configuration and absence type . Just let me know if i need to change in config

            Capture22.PNGCapture222.PNG

            Capture 3.PNG

            Capture4.PNG

            • Re: Day off is not counted as absence day or leave day ..
              Srinivas Mandgi
              Currently Being Moderated

              Yogi,

              Please correct your day type selection rule

              Definition Rules for Day Types View:   T553A

              Rule D.ty.wkdy. D.typ.Sat. D.typ.Sun.

              Rule XX b111111111  b111111111  b111111111 where b stands for blank space.

              Once you correct your day type selection rule , then you need to regenerate your work schedules.

              Regards,

              S. Mandgi

              • Re: Day off is not counted as absence day or leave day ..
                yogi ahlawat
                Currently Being Moderated

                Hi Srinivas,

                Thanks for your answer . This solution is working on off day or weekends but its not working on public holiday. If we have any public holidays in a week that time its count absence. As per our requirement public holiday and off day should be count as a leave day. Please find below screen shot for your refrence. I allready checked public holidays class in counting rule.

                Capture4444.PNG

                Regards

                Yogi

                • Re: Day off is not counted as absence day or leave day ..
                  SAP HR Priya
                  Currently Being Moderated

                  Yogi ....

                  For Holidays to be counted as absence , u can take holiday class 3-9 , the customer specific holiday class..

                  • Re: Day off is not counted as absence day or leave day ..
                    SAP HR Priya
                    Currently Being Moderated

                    All else , while generating holiday calender , PT01, u can manually maintain maintain DAY TYPE as 2 instead of 1.. As day type 2 is off /unpaid.. means it wud b as absence only..

                    Hope this helps... u can try n check..

                    Correction appreciated.

                    Priya

                  • Re: Day off is not counted as absence day or leave day ..
                    yogi ahlawat
                    Currently Being Moderated

                    Hi Priya,

                    Thanks for your answer... if we do day type 2 then it will crate problem for in counting annual Annual absences. We want 2 type of solution . One is absence day where public holiday and off day is count as absence ..for example annual leave  if we take leave on leave on friday to monday , system need only show 2 absences and calender days it will show 4 days.

                    There is another type of leave also for example sick leave :- where employee take leaves of 20 calender days , system need to show all 20 days absence days and calender days.

                    Regards

                    Yogesh Kumar

                    • Re: Day off is not counted as absence day or leave day ..
                      SAP HR Priya
                      Currently Being Moderated

                      Hi yogi,

                      As per ur requirement... ( if i am not getting you wrong)

                      1) One is absence day where public holiday and off day is count as absence ..

                      so u can take DAY type 2 for the particular holiday n day off, we want to be counted as Absence. (what i got to know from ur words above)

                      again u r saying that  "if we take leave on leave on friday to monday , system need only show 2 absences and calender days it will show 4 days." For this u need to take that absence to counted as only absence days... so in table V_T554S, u need to take 'A' in field 'unit'

                      2)example sick leave :- where employee take leaves of 20 calender days , system need to show all 20 days absence days and calender days.

                      For this, if sick leave days should be counted as per calender days, then specifically for SICK leave , in table V_T554S. u need to take 'k' or blank in the filed 'Unit'

                      Hope now it wud be clear to u... let me know if it doesn't meet ur requirement.

                      Dnot forget to reward if my link is helpful for u.

                      Regards

                      Priya

                  • Re: Day off is not counted as absence day or leave day ..
                    yogi ahlawat
                    Currently Being Moderated

                    Hi Priya,

                    If we take holiday class 3 than also we need to mark as a day off in day types for those where we required to be count as absence days.

                    once i got the correct answer  definately i will share reward marks

                    Regards

                    Yogi

              • Re: Day off is not counted as absence day or leave day ..
                SAP HCM Consultant
                Currently Being Moderated

                Hi Srinivas Mandgi,

                 

                My requirement is to update the weekends as absence days which lies between unpaid leave start date and end date.

                So i tried the solution provided by you in this thread and now system is considering even weekends as absence days that is calender days = absence days.

                 

                But now system is considering even weekends as absence days  for other leave types also and i do not want that so i tried with counting rule to differenciate unpaid leave with other leaves with DWS class but it is not working.

                 

                Please suggest any solution for this.

                 

                Regards,

                Rajeshwari

            • Re: Day off is not counted as absence day or leave day ..
              Ramesh Suraparaju
              Currently Being Moderated

              Hi Yogi,

              As per your screen shots, I understood system is doing correctly and your configuration also correct as well. There are two concepts you should understand on creating absences.

              1. When an absence linked with an absence quota and if you would setup counting rule to count off-day/public holiday as absence, you will find in IT2001 "calendar days" are equal to "quota deduction days" .

              2. When an absence is not linked with absence quota then you will find "calendar days" are equal to "Payroll days", these absences are counted in Absence valuation based on payroll days to pay or deduct payment based on paid/unpaid absences. You will never match absence days and calendar days in IT2001, since off-days are configured as "0" hours.

              Hope this clarifies you. Please let us know If you have different business scenario other than i had specified above.

              Whiteraystech                                                                                                                        (SAP Support On Cloud)

  • Re: Day off is not counted as absence day or leave day ..
    khaja aminuddin
    Currently Being Moderated

    Dear Yogi,

    in counting Rule Table V_T556C select all the weekdays and then in table V_T554C table select Day Rule as xx- all days, here you might have used only work days.

    please do the changes in table V_T554C - Day Rule Field, your issue will be solved.

    Regards,

    mohammed

  • Re: Day off is not counted as absence day or leave day ..
    Srinivas Mandgi
    Currently Being Moderated

    @Yogi,

    Absence valuation is a different subject on its own and i would not want to get into a discussion here. But you can do wonders with absence valuation where i can choose to count my absences differently from the way it is counted in infotype 2001 and i can also choose the units that i want to count that absence whether in hours, absence days, payroll days, calendar days.

    Unlike sap country payroll which has a statutory laws built in for each country , sap time management needs to be configured and this could differ from country to country based on labour laws. I could treat 22 working days = 1 month salary or 30/31 working days = I months salary which includes weekends and i could consider my weekends as work/paid or off/paid  or else, hence my work schedules would differ. So here when i prorate i would look differently.

    The reason why many hr users want absence days to include weekends because in our time reports they do not want to look at different coloumns( like absence days, calendar days or payroll days) for absences which include and do not include weekends and try and figure things out .

    Sap standard says if you have a non working day in the daily work schedule rule select the check box planned working hours =0 but when you do this your objective would not be met. In this case you would have to train your time users on time calculations in reports. However, it is recommended that you preferably stick to standards when sap recommends it unless you have a strong statutory compulsion as a driver for change.

    S. Mandgi

  • Day off is not counted as absence day or leave day ..
    SAP HR Priya
    Currently Being Moderated

    Yogi , if you have got correct answer, please reply and reward to the correction answer..

    Regards

    Priya

  • Re: Day off is not counted as absence day or leave day ..
    Luciano Arashiro
    Currently Being Moderated

    Hi, Yogi.

       Could you share your configuration in at the view T554S (withouth V_). Check if the counting rule you have something like this:

    T554S.jpg

       Also, check your grouping configuration. Just check if you're changing all the counting rules for your PSA grouping.

    Regards,

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