R Block –Automatic invoice line item release for payment

[Former Member]

It’s related to service PO, where we have the multiple invoice and GR line items for the PO.

The invoice postings are happening earlier than the GR postings and it’s blocked for payment due to the absence of GR. please refer the below scenario.

For example :

Total PO Quantity – 100 @ 2 GBP

Total PO Value is 200 GBP

Invoice

First invoice Line item processed on 01.08.2012 for the quantity of 30 @ 2 = 60 GBP

Invoice Status : Blocked for payment (R Block-MM) –As there is no GR posted. 

Second invoice line item has been processed on 05.08.2012 for the quantity of 15 @ 2 = 30 GBP

Invoice Status : Blocked for payment(R Block-MM) - As there is no GR posted. 

GR

On 06.08.2012, GR has been posted for the quantity of 35 @ 2 = 70 GBP. After this GR posting, user is trying to Run the MRBR and expecting the first invoice(for the quantity of 30 @ 2 = 60 GBP) get release automatically as they have already posted the enough GR quantity on 06.08.2012 (35 @ 2 = 70). It’s not happening as expected.

I am not sure whether system is considering the total invoice and the total Goods receipt. In the above example the total invoice value is 90 GBP but GR has been done for only for the value of 70 GBP, invoice value more than the GR value.

Considering from the business perspective, they want to release first invoice (35 @ 2 = 70 GBP) as vendor has provided the required services i.e. goods receipt has been already posted for the value of  30 @ 2 = 60 GBP on 01.08.2012.

Could you please advise on the settings to release the first invoice automatically.

[Former Member · Accepted solution]

Elias Akorli,

Thanks for your input, I have checked this, even in SPRO MM- invoice verification, I am not finding any information specific to R block for the given scenario.please share if you have any information or documents related to this.

Thanks,

1. Jothi.  

[Former Member · Accepted solution]

Hello Murugan,

Below is SAP explanation with regards to 'Release Invoices Automatically': 

Indicator: release invoices automatically

Controls the automatic deletion of the blocking reasons Quantity, Price, Date and Quality from the selected invoices, if they no longer apply. The system automatically releases invoices in which all blocking reasons are deleted.

Quantity variance Example:

Purchase order: 100 pieces; Delivery: 80 pieces; Invoice: 100 pieces

The system blocks the invoice for payment (Blocking reason M)

• Delivery: 20 pieces or
• Credit memo: 20 pieces

The blocking reason no longer applies and is deleted when the system automatically releases invoices.

Murugan’s question:

I am not sure whether system is considering the total invoice and the total Goods receipt. In the above example the total invoice value is 90 GBP but GR has been done for only for the value of 70 GBP, invoice value more than the GR value.

Based on your quote above, there is no way the system will automatically release the blocked invoice when the amount for the Goods Receipt is 70 pounds and the vendor sends in an invoice for 90 pounds.

Regards,

Elias

[Former Member · Accepted solution]

Hi Elias,

Thanks for input and confirmation, I have done the quick test earlier. Technically we understand this how system will work and we cannot release both invoice line items for the sum of 90 GBP.

But we should be able to release at least the first invoice line item processed on 01.08.2012 for the quantity of 30 @ 2 = 60 GBP. This is less than the GR value. I feel from business perspective it’s valid because they want to pay the invoice line item which is within the GR value. I am not sure how this scenario can be managed in the system ? 

Thanks,

Jothi.

[Former Member · Accepted solution]

Hi Murungan,

Please check OMR6 you might be able to control the settings by specifying a lower and upper tolerance limits for the various tolerance keys.

For example:  Tolerance Key DQ (Execeed amount: quantity variance)

Lower Limit

• Absolute:  Do not check
• Percentage: Do not check

Upper Limit

• check limit: 10
• Percentage: 50

Regards,

Elias

[Former Member · Accepted solution]

§ Hi Elias,

Thanks for your feedback, the settings which your referring control's whether to set the payment block or not by while processing the invoice. This can be achieved by specifying the tolerance limit.  As per this below requirement, the invoice block has to be there where there is no GR. Yes it’s working as expected and related setting is already available in the system. I need information related to releasing(Automatically In MRBR) the invoice line item for payment when it’s achieved/posted with enough GR Value.Please refer initial scenario. Thanks for your Time.

Regards,

Jothi.

[Former Member · Accepted solution]

Hi Jothi,

The payment block 'R' for IR based GR works at over all PO level and not item level as a standard SAP practice. I am not sure, but please check the possibility of available user exit, if any.

Further you can also check the possibility of substituting the payment block by writing a substitution for specific fields from MSEG (GR table) and RBKP (IR table). I would try to find the relevant fields and also try to write a substittution for you. I would let you know if I am sucessful in doing so.

Regards,

Prasad

[indranil_banerjee · Accepted solution]

Hi All,

Was this resolved - were you able to find any user exit to unblock automatically for invoices matching at item level ?

Thanks

[Former Member]

Hello,

In MRBR, under processing, select the radio button 'Release Automatically' and press F1 on your keyboard to read the documentation behind release automatically.  Very good explanation and examples there.

Regards,

Elias