We are configuring Online W-2/w-2c for US Tax Reporter using Employee Self-Service(ESS) Scenario. We activated the business function HCM_LOC_CI_29 using SFW5.
Environment: EHP5 ERP 6.0 + SAP Note 1734460 implemented
We activated the necessay business function and performed the necessary configuration for the ESS online W-2.
#1. We performed the year end activity and ran the W-2's for a certain company, yet we are not able to access the W-2 neither from the ESS application : HRESS_A_REP_US_ONLINE_W2 nor PA30 IT3228? .
#2. Per the SAP documentation given below, the W-2 info are stored in the table PCL1 cluster X1 and X0. But find listed the PCL1 RELIDs that we currently have in the system, X0 / X1 is not listed there. Is that a problem ?
B1 PDC data
B3 Float for PDC records
B4 Dump for PDC records
D1 Interface to decisis
G1 Group incentive wages
G3 PDC data for groups
KN Personnel Calendar
L1 Ind. incentive wages
LL Ind. incentive wages
NS NShift heavy work (A)
PC Personnel Calendar
P7 Simulation of HR master data
TE HR Travel expenses international
TX Texts for PREL
TA General data for travel expense acctg
TC Credit card data for travel expense acctg
QT Backup copy of customer exit HRPTIM03
ZF ZFA Notifications in Public Sector
ZI Interface to CO/MM
TV Master Data for Travel Expense Acctg VCF4
SAP Documentation for 'Online W-2 User guide for SAP US Tax Reporter Customers Version 2' :
A new reusable cluster was created to allow the storage of unstructured data. This cluster stores information in cluster table PCL1 using keys X0 for the cluster and X1 for the cluster directory, which provides faster access.
Please let us know, what is that we are missing. Thanks in advance.
Thanks for sharing your thoughts. We ran the payroll for the year 2012 in the production mode and we just see 2 folders in the log manager namely: Production and print copy.
We do not see the online folder. So I feel all the pointer boils down to the same point, that is PCL1 clusters X0 and X1. We could not see these clusters in the PCL1 table in our system.
If you have a SAP system with this business function switched ON, kindly confirm if you could locate the cluster tables [ RELIDs] X0 and X1 in the table table PCL1. Tcode SE11. Thanks again.
We do have entries in PCL1 for X0 and X1. But remember that these are the EE specific entries generated when you've processed W2 online successfully.
Just to be clear on process.
Hope this helps
We did NOT find any entries in PCL1 for X0 / X1 after the production W2 run. So looks like we are missing some thing in the config.
In the mean while, I was making sure that the Switch framework activation went well in the first place. While doing so, I have the following observation. Screen shot below.
BC set HRESS_WDA_V_T7XSSPERSUBTYP is not active. Not sure if this is what holding us back?
Hi Pirama ,
We were also facing the same issue of even after successfull Prod run.Please do check whether the person running the PU19 Prod Run is having the authorization P_PCLX for cluster X1 and Cluster X0.
Only when the person is having this authorization, the online folder in log manager will be available. and then move to PA20/PA30 and check the IT3228 screen to verify.
Please try to assign the authorization P_PCLX for cluster X1 and Cluster X0 to the resource running and the PU19 transaction and let me know whether it works for you or not. It worked for us.
We had to implement the following SAP notes:
By the time I created this thread, we implemented the Wave 4. It has two part, one for the basis to import and other is a series of manual configurations. The configuration steps was not very clear ( atleast to us) and apparently we skipped a step ( manual error).
After implementing Wave 5, when we were revisiting the Wave 4 manual config we found the issue and resolved the configuration. This solved the PU19 problem. A production W2 run at this stage generated the PCL1 entries for the cluster X0/X1.We were also able to access the W2 from PA20/Pa30.
But ESS was not working because of missing authorizations as you highlighted. After granting access to Cluster X1, the Online W2 is fully operational now.
Thanks to all the contributors! Manie Kohn, Darren Yeh and Ritushree Saha .
We have also implemented on-line W-2 with all the notes. We ran a successful productive W-2 run and only some of the employees that elected to receive the forms online actually can view the form either in IT3228 or in the portal. The message I'm receiving is theat the employee is locked from online W-2 and I'm unable to figure out what this message means. Any help would be apprecidated.
Yes it is possible. You can have EEs who can receive the paper W-2 and still see it online in ESS.
I do not know how many ways are there to achieve it. But I know one way
Check out the HR feature TXCMP, here you have option called "FORCEPAPER" . This feature let you force a paper W-2 at the Tax company level. For one such company where you have forced paper, the EE can still go to ESS to do the election. If the EE choose the online version. He will get the opportunity to review the online W-2, while he will get a paper W-2 also.
In one of my client, we are skipping the election process. We wrote a program to default all the EE's election as online. In the background we are forcing paper for all company codes. Reason being since the EE are provided Online W-2 for the first time, this is the transition strategy. Next year we planning for a better strategy.
Reward point if useful. Thanks.
What do you mean by the statement: " before doing the configuration for online w2" ?
I think it is safe to say that if you can view your W-2 in PA30/IT3228.Then you can view that in portal. But to view in portal, you need portal iview setup.
But in case, all you need is just to get a feel of the final screens. You can checkout the standard wedynpros. They are fully operational in the standalone mode also.
thank you so much for reply..
We ran W2 in Production Mode for all emps. without doing any configuration(
1.Setting up Feature(UTREL) using PE03 -> for election date range)
2.setting up portal view.)
And that is why there is nothing in IT3228(since election option was not open before running W2 meaning configuration number 1 was not setup). -> i am assuming that?
Now after setting up PE03 for 2012, when i try to create IT 3228....i get "
now i can not create entry for 3228.