How to run depreciation for asset data upload in two different cutover date

[Former Member]

Hello,

There are 9 units in which for the 4 units Asset cutover date is 31.03.2012 and for other units its 05.06.2012

Due to this please clarify my following points:

1. For the same company code, can it be possible or not...

2. If there is depreciation run in April and May,2012 for units whose cutover date is 31.03.2012 , how its going to affect the depreciation calculation for units whose cutover date is 05.06.2012

3. What will be the right strategy to resolve this matter?

regards

[Former Member · Accepted solution]

Hi Pari,

1. Yes, It is possible. You have to use the date 31.05.2012 to process the asset migration (Productive startup)

IMG --> SAP Customizing Implementation Guide --> Financial Accounting --> Asset Accounting --> Asset Data Transfer --> Parameters for Data Transfer --> Date Specifications --> Specify Transfer Date/Last Closed Fiscal Year.

            Using the 05.2012 date as a production startup, you will be able to migrate the assets by tcode AS91 and migrate the balances in the reconciliations accounts. Assets from  31.03.2012 and  05.06.2012 at the same time.

Attention on the assets master data information:

“Depreciation area” folder has the field ANLB-AFABG (Depreciation calculation start date) inside the depreciations area one date for area. You have to follow the correct date. Using this field the assets will be valid for the depreciation calculation just in the correct moment.

2. You have to use the field Start depreciation date on assets master data to control when this asset have to be valid for the depreciation run.

1. Example:

Unit 01 (Start on 31.03.2012)

Asset 01 (start depr. 31.03.2012)

Asset 02 (start depr. 31.03.2012)

Unit 02 (Start on 05.06.2012)

Asset 03 (start depr. 05.06.2012)

Asset 04 (start depr. 05.06.2012)

# 1 – Starting the depreciation on 03.2012 .

You run the depreciation program on 03.2012 the post will be:

Unit 01 (Start on 31.03.2012)

Asset 01 (start depr. 31.03.2012) – 1 month of depreciation

Asset 02 (start depr. 31.03.2012) – 1 month of depreciation

Unit 02 (Start on 05.06.2012)

Asset 03 (start depr. 05.06.2012) – No depreciation

Asset 04 (start depr. 05.06.2012) – No depreciation

Than the depreciation for 04.2012 the post will be:

Unit 01 (Start on 31.03.2012)

Asset 01 (start depr. 31.03.2012) – 1 month of depreciation

Asset 02 (start depr. 31.03.2012) – 1 month of depreciation

Unit 02 (Start on 05.06.2012)

Asset 03 (start depr. 05.06.2012) – No depreciation

Asset 04 (start depr. 05.06.2012) – No depreciation

Than the depreciation for 05.2012 the post will be:

Unit 01 (Start on 31.03.2012)

Asset 01 (start depr. 31.03.2012) – 1 month of depreciation

Asset 02 (start depr. 31.03.2012) – 1 month of depreciation

Unit 02 (Start on 05.06.2012)

Asset 03 (start depr. 05.06.2012) – 1 month of depreciation

Asset 04 (start depr. 05.06.2012) – 1 month of depreciation

# 2 – Starting the depreciation on 05.2012 .

You run the depreciation program on 05.2012 the post will be:

Than the depreciation for 05.2012 the post will be:

Unit 01 (Start on 31.03.2012)

Asset 01 (start depr. 31.03.2012) – 3 month of depreciation (in one single post)

Asset 02 (start depr. 31.03.2012) – 3 month of depreciation (in one single post)

Unit 02 (Start on 05.06.2012)

Asset 03 (start depr. 05.06.2012) – 1 month of depreciation

Asset 04 (start depr. 05.06.2012) – 1 month of depreciation

Regards,

Fernando Almeida

[Former Member · Accepted solution]

Hi

There is one more clarification required, for the units whose cut over date is 05.06.2012 the Asset data is already uploaded in the system. But for units whose cutover date is 31.03.2012 (these units are only able to give data till 31.03.2012) the data is not uploaded in the system yet.

And the depreciation is not run in the system till now. In this scenario please suggest me solution.

regards

[Former Member]

Hi

Thanks alot Bernhard and Fernando Almeida for the reply.... I will test both the scenario, then let you know.

There is one more clarification required, for the units whose cut over date is 05.06.2012 the Asset data is already uploaded in the system. But for units whose cutover date is 31.03.2012 (these units are only able to give data till 31.03.2012) the data is not uploaded in the system yet.

And the depreciation is not run in the system till now. In this scenario please suggest me solution.

regards

[Former Member]

Why donot u Copy ur client to quality and upload data on 31/03/2012. and the follow all the steps suggested by Fernando Almeida.

For data of 31/03/2012 Dep would Start from 01/04/2012/.

and for data for 05/06/2012  data uploaded would contain Dep from 31/03/2012 till 04/06/2012 so no need to worry abt them Start date of Dep would be 05/06/2012 for SAP purpose.

pls confirm me if it helps u

[former_member205041]

Hi,

Generally a subsequently data transfer to Asset Accounting is possible.

There are a few things to take into account. Please see notes 49563 and 550176.

You cannot make a subsequent legacy data transfer during the year. Therefore  05.06.2012 is not possible.

If you have made a depreciation run after  31.03.2012 the fields in AS91 for the assets from the first legacy data transfer are greyed out. (If you make a doule click on the greyed out fields in AS91/  AS92 the system tell you the reason).

Furthermore: note 49563 / 1:

b) Do not, under any circumstances, use legacy data from the first

   data transfer with legacy data transactions. It is particularly

   important to make sure that no new postings are made in the

   company code at the time of the second transfer.

What will be the right strategy to resolve this matter?

Perhaps a post-capitalization is a solution for you. 

regards Bernhard