This thread is to give you updates about Payroll USA Year End. We will also replicate here the deliveries informed in service.sap.com/hrusa by our development team. It's advisable to subscribe this thread in order to receive updated information about the Year End procedures and notes.
Use this space to discuss topics and exchange information with other SAP customers about Payroll USA Year End.
For Ohio School Districts, upon application of Phase II notes and validation of configuration in V_T5UTX, the 'SD' is not preceeding the school district code. Is anyone having an issue with this? If you place the SD in front of the school district code in V_T5UTX, it does print properly, but there is no documenation stating that this is the requirement.
The Error message that you received is related to Benefits. To Correct this error go to Participation Monitor screen (T Code "HRBEN0003"), give PERNR on the screen and execute. Here you can find all the error list for this Employee and required you can delete this by pressing "Stop Participation" button.
This Error is configuration related.
There are some KBA (Knowledge Base Article) that can help with the Year End:
To apply the SAR files
1848094 Message no. XT2160 - Requests do not match the component version
For Online W2:
1800810 Error PG474 while creating employee election for Online W-2
1895973 Error: Access via "NULL" object reference not possible (termination: RABAX_STATE)
1896023 W-2 Online form is not generated for employee
You may have just answered our problem (Incident # 0001183967) for the application of the Canadian Year-End Note. I'll ask our Basis team to try out the solution mentioned in Note 1848094.
Message was edited by: Rémi Corriveau
The solution proposed byu SAP for our Incident was the same as the one mentioned in Note 1848094.
1934840 BSI TaxFactory 10.0 - Phase 3
1943512 TAX: Puerto Rico Withholding on Christmas Bonus
1949329 TR: W-2 Box 20 not showing Indiana locality code
1937829 TR: Blank correction forms generated after note 1864393
We are having an issue when reporting W2 for Puerto Rico. Box 7 reports the total of wage type /701 and then on BOX 11 it adds commissions, allowances, and tips which ends on duplicate amounts. Any one else has the same issue? Any tips on how to fix it will be appreciated?
We do the following, in tax form "HR_F_W2_PR" we link field T001 to tax group PURT, then we define PURT with /101 and substracting all the comissions wage types and also the deferred plans, then we also define those WTs in the comission and deferred groups accordingly. We have to maitain the same information in two places but at least it works.
It would be great if we could use the feature of the field "consideration in another form field" so that the comission and deferred amounts are automatically substracted, but that feature is already occupied by the sum in field T01B.
Federico, when you do that do you also do anything to the T01B field (box 11)? We had created a custom tax form group (W999), similar to what you have for the PURT. But when we assign the tax form group to the T001 field, then the T01B field stops accumulating. T001, T014, T133 and T130 are all set up to add to T01B, and it sums correctly to T01B, until we changed the tax form group on T001, and then T01B is no longer being populated.
Thanks for all of your help, this last change did enable us to get the correct numbers.
One other question that you may be able to help with.
What do you do about filing the 499R-3 electronically with the Hacienda. It appears that this is similar to the W-3 on the US side, which is the reconcilliation statement of income taxes withheld . It does not look like SAP provides the format for the 499R-3. And our functional users have been going back with the Hacienda on how this needs to submitted but not getting anywhere fast with them and sat on hold for 4 hours yesterday trying to get a person to talk to that could provide some additional information. We were able to submit the W2PR information electronically without issue, but now its the 499R-3 that we're running in circles over.
I'm glad it helped you. Regarding 499R-3, I just checked with the users and it seems we do not submit that form as it is not required if you submit the W2 electronically (they were not 100% sure about that though).
I have had luck contacting Hacienda using the e-mail: W2Info@hacienda.gobierno.pr
Hope it helps,
Can you tell me how you downloaded the W2PR information for Puerto Rico filing?
I have tried to upload the TemSe file MMREF-1 with the Puerto Rico agency and I am getting format errors. The PR Hacienda is of no help. All they will tell me is that it is a format error. What file are you using?
We sent the HR_MMREF_S_PR as it was our understanding that the other one is missing some records and it is meant for SSA. We just went to the Temse file and clicked on the download.
I know we also had some issues with the LF/CR -- line feed/carriage return not being on the file so it was just scrolling everything one after the other on the same line. We had to go to the form and then the magnetic tap structure, then look a tthe output evend 0000 (header information) and location on tape of 010 (Insert CRLF btw records). We had to add "CRLF" in the Or directly field, as what we had in the system incorrectly had this as blank.
If it's really the format that they are having problems with then this may be it, otherwise if it's some of the data, then you may want to take a look at the directions document on the Hacienda web site and go through some of the fields that they say are mandatory to make sure that those are being populated. I know the one that we didn't have initially was the email address and had to add that to the configuration.
We are implementing Self-Sealer W-2 functionality by changing form HR_F_W2_07 to HR_F_MULT_SS.
I have completed configuration steps by adding HR_F_W2_MULT_SS in the feature UTRW2 and also HR_F_W2_MULT_01 to HR_F_W2_MULT_SS in "Issuing of Tax Forms" for HR_F_W2 tax form.
When I test it I still see 4-up format with lines and text instead of printing amounts on Self-Sealer pre-printed form. Please let me know how to resolve this problem.
Thank you for your response. We did some additional troubleshooting and found the same thing. It wasn't an issue with the RFFOUS_C but rather with the pre DME (RPCDTCU0) that was introduced by note 1863520. We've applied notes 1944320 and 1944375, which appear to have correct the issue
Business requires /484 Local services tax in box 14 in the W2 FORM. It looks like we will not be able to do this by standard SAP delivered way?
please let us know is it standard SAP delivered product for W2 form. If
not we have to start working on customization.
Your quick and kind response is greately appreciated.
Has anyone tried this yet?
We are unable to save one PDF File for the UI and W2's. We have to save Multi Pages one by one.
We are using SAP GUI 7.3 and SAPPdfPRNT
I don't think any Tax configuration changes are required.
I had a question about the W2 blank forms from staples or RR Donnelly. SAP prints the four quadrant forms ...we followed the instructions as per oss note 175671..and bought the blank form # 5209 from staples.
Anyone else facing issues trying to fit SAP form into the blank form? Not sure if we needed to customize the form? Never had to do this before so wondering..
Which W2 form specifically did you purchase from RR Donnelly OR Staples?
We are having problems 1099R. We implemented Multiple distribution codes in 2013 and upgraded from 4.7 to ECC 6 EHP 5 as well. This functionality appeared to be working in 4.7 before we upgraded. However, we are having some problems with ECC 6.
I logged an OSS message with SAP last week but they have not provided any solution/correction instructions yet. Does anybody else have this working?
We had discovered that the 940 Schedule A had incorrect Credit Reduction Rates for 2013 causing incorrect calculations. We updated the values manually for 2013 in V_T5UX9 for the following list of states. Was there anything else omitted from the note?
|U.S. Virgin Islands|
We are using PDF Printer as per SAP Note 1444342 ( enables you to save all generated ADS-based forms (such as W-2 and W-2c) in one readable format instead of having separate documents.)
Now we are getting Use PostScript printer driver for all TR forms when doing the Configuration Check in PU19 for following forms.
These forms are only available in Client 000 as SAP Script.
We are using PDF version of these forms from table V_T5UX7.
Is there a Solution to Fix these.
You can take the back up of the t5ux7 and copy the same table from 000 client by clicking the adjustment node under utilities. or you can go to the table t51t8 and select the forms go to details and enter the form name in the SAP Script Form field. Though the Adobe is the latest format and SAP Script fading away, why you are opting for the later?
Message was edited by: Upendra Krishna
Any idea why when we execute the Tax Reporter run we are getting forms for employees who opt'd for online delivery? We currently use Form HR_F_W2_MULT_11 as the Online Form and the HR_F_W2_MULT_SS form for printing. We also use the HR_F_W2_MULT_11. In the spool for HR_F_W2_MULT_11, the employees who elected online are omitted from this file but for HR_F_W2_MULT_SS they are included in that spool. This is the one we actually print and mail, so we need them to not be included in this spool. Below is a sample of table V_51T5_B. Does this have anything to do with this table?
|CGrpg||Tax form||W||Nr||E||Description of event||Other tax form||New Page||Attribute text|
|10||HR_F_W2||1||0004||4||W-2 Authority Copy||HR_F_W2||SAPscript form|
|10||HR_F_W2||1||0008||4||W-2 Authority Copy||HR_F_W2_01||SAPscript form|
|10||HR_F_W2||5||0001||4||W-2 Authority Copy||HR_F_W2_01||X||PDF form|
|10||HR_F_W2||5||0009||4||W-2 Employee Copy||HR_F_W2_MULT_11||X||PDF form|
|10||HR_F_W2||6||0017||4||W-2 EE Online||HR_F_W2_MULT_11||X||PDF File|
|10||HR_F_W2||5||0002||4||W-2 EE Copy Self Sealer||HR_F_W2_MULT_SS||X||PDF form|
I tried that but for some reason it still continues to put all employees in the spool for the Self Sealer form regardless of what their online election is.
I also have now encountered this "warning/error" in the tax reporter.
Errors occureed while storing log information on online cluster TRLG
Anyone else seen this? The online W-2 is on the employees infotype 3228, just no Online folder in the log.
Yes, I had the same problem earlier. Check the manual steps in Note 1734460 - Corrections to Online W-2: Wave 4. You need to do the manual steps even if you applied the support pack that included this note. Once I performed the manual steps, the TRLG error disappeared for me.
We have one employee whose W-2 did not generate due to a negative /BT1. This employee was terminated in 2012 but received a bonus payment in 2013. (His benefits records were not delimited during the termination action and were retroactively terminated.)
How can we clear the negative /BT1 in order to generate his W-2? Manual adjustments to T025 in Tax Reporter are not allowed.
We had a similar issue. I copied wage type /BT1 to a new wage type. I made it permissible to infotype 0221 and included it in the tax form group for non-tax wage types (V_51TA_B) - group W23C.
Once the wage type is established, enter the off-set amount into the year-end adjustment work bench (transaction PAUY) using the YANA option - without tax calculation. You should still run follow-up activities, but there should be no posting documents.
Hopefully this will do the job for you!