GI to Project needs Budget?

[Former Member]

My customer has following scenario.

1: There two types of projects with same budget profile(Avaibility control on Budget entry-1). Procurement is carried out on one types where budget are entered & PR/PO/GR restricted to the extent. Second type are Plant maintenace projects for handling repairs

2: They never budget second type of projects so AVAC is not activated for any of WBS( This is SAP behavior even if Availability control exist in budget profile). Good issue to Project is done for any material issued from free stock.Since AVAC is not active, they can issue any amount from free stock.

3: SAP Note is put in to fix above bug( Since there are first type of projects bypass budget) & CJBN (Recontruct availability) is run periodically. AVAC is active for second type of projects & they cannot issue any goods to Plant maint/Repair projects. They need to budget these projects as welll,but it is difficult to determine upfront repair cost upfront.

4: Suggest to have seperate budget profile(without Availability control) , but it seems it needs different project profile & hence not likely to be accptable.

5:Is there a way they can continue to issue goods to Projects without budgeting. Can we turn off message of 'Exceep budget' only form Good issue transaction

thank you for help here,

Jatin

[varshal_kachole3 · Accepted solution]

Hi,

Please let us know, which SAP note (number) has been implemented.

Thanks and Regards,

Varshal Kachole

[Former Member · Accepted solution]

Hi Varshal,

Note no 0000599813, one you suggested previously.

thanks again,

Jatin

[former_member225123]

Hi Jatin,

you can also maintain different budget profiles at different nodes. For maintenance WBS nodes, maintain budget profile. Here you can avoid activation of availability control.

Prior to this, you have to remove budget profile from project profile & create new node of maintenance WBS, maintain the new budget profile, transfer the commitments to that node, Budget will go negative there automatically.

After that run the reconstruction program to remove if their is any inconsistencies.

*reward points if it is useful.

Regards

Gaurav Ahuja

[former_member195427]

Hi Jatin,

You can try with OPTK : Exempt CE AVAC option also for Goods Issue.Maintain one CE/GL over here which you will be using in your GI transactions(This CE/G/L will not check budget during goods issue). Lets say you are using MB1A:221Q MovType. System will ask you for one G/L enter the same CE/G/L which you have maintained in OPTK and post GI. I hope you will not get 'Budget Exceeded..' error here.

You can also default/suppress/post automatically also to this CE/GL .

Kindly check in testing server and let us know if it works.

Regards

Saurabh

[Former Member]

Hi,

Not sure if this suggestion will work correctly for existing project. But give a try in testing server. And reply

5:Is there a way they can continue to issue goods to Projects without budgeting. Can we turn off message of 'Exceed budget' only form Good issue transaction

Option is to change your tolerance limit against concern budget profile. Here if you have selected ++(i.e. for all activities IN Act. column, then you have to delete this line item. And create new tolerance limits one by one against same budget profile for all activities except goods issue(Act 3).

After doing this RUN CJEN and CJBN is must.

Menu path: SPRO->Project System->Cost->Budget->Define tolerance limit

By doing this, the avac will work for all activities except Goods issue.

Regards

Shishir