ESS - Training & Event Management

[Former Member]

Dear Colleagues,

I have been assigned to work on Training & Event Management.

Requirement is that

1) Training Catalogue should appear in ESS for employees

2) Employees to nominate / cancel the nominations through ESS.

3) Two level approval required and an email would be sent.

Please guide me about the configuration for the aforementioned requirements.

Regards,

Garima

[former_member182426 · Accepted solution]

1) Training Catalogue should appear in ESS for employees
2) Employees to nominate / cancel the nominations through ESS.

You just have to create one BSP application iview for this application HCM_LEARNING in portal and assign it to ESS role.

3) Two level approval required and an email would be sent.

There is standard workflows available.

WS12000003  - Booking Request

WS12000004  - Cancel Request

you can copy this and customize for 2 level approval

You have to link these workflow to event LSO_PARTIC in t-code SWE2

[Former Member · Accepted solution]

Hi Shankar,

Thank you for your prompt response.

I understand that the configuration mentioned by you would be done by a Portal consultant. Correct me if I am wrong.

Please help me in understanding the role of a SAP HCM consultant.

Regards,

Garima

[former_member182426 · Accepted solution]

HCM functional consultant Role - This part, all basic SPRO configurations for Training and Event Management done by SAP HCM functional consultant.

Portal consultant Role - This part will done by Portal consultant

You just have to create one BSP application iview for this application HCM_LEARNING in portal and assign it to ESS role.

Workflow Consultant Role - This part will done by workflow consultant.

There is standard workflows available.

WS12000003  - Booking Request

WS12000004  - Cancel Request

you can copy this and customize for 2 level approval

You have to link these workflow to event LSO_PARTIC in t-code SWE2

[Former Member · Accepted solution]

Hi Shankar,

Thank you for the clarity.

I understand for the ESS configuration in ECC there are two sections:-

1) Set up Control elements for ESS - Is it standard or any change has to be done?

2) Business Adds -In (BADIs) for ESS - What configuration to be done here?

Please help me with the above mentioned configuration part.

Regards,

Garima

[former_member182426 · Accepted solution]

This nodes you can remain standard no need of changing any thing. If it's required any other reasons for cancellations then this BADI needs to be implemented other wise it's not required.

[Former Member · Accepted solution]

Thanks.

[Former Member]

Hi Shankar,

In continuation to my query can we have a self approval option for employees wherein they can nominate themselves for training?

Can we have an option for Prebook, Rebook, Waiting participants, Scorecard , Feedback form in ESS ? ECC?

We have EHP 7. Is  the below mentioned  configurations compatible with EHP 7?

1) Training Catalogue should appear in ESS for employees

2) Employees to nominate / cancel the nominations through ESS.

You just have to create one BSP application iView for this application HCM_LEARNING in portal and assign it to ESS role.

3) Two level approval required and an email would be sent.

There is standard workflows available.

WS12000003  - Booking Request

WS12000004  - Cancel Request

you can copy this and customize for 2 level approval.

Regards,

Garima

[former_member182426]

in that case don't include the approval process , so that when ever employee book the training event directly it will update in to the system using that standard workflow's.

And your saying sap system is at EHP7 version. there is new WDABAP based application released in this version in place of bsp application HCM_LEARNING you can use that.

[Former Member]

You mean to use only the below standard workflow:

WS12000003  - Booking Request

WS12000004  - Cancel Request

Correct me if I am wrong.

Can we have an option for Prebook, Rebook, Waiting participants, Scorecard , Feedback form in ESS / ECC?

Regards,

Garima

[Former Member]

Hey can you help me with the WDABAP application name.

[former_member182426]

yes, use the standard workflow's.

 Prebook, Rebook, Waiting participants

This will be available based on your initial configuration settings in SPRO and business even preparations.

Scorecard , Feedback form

For this you have to design in PD (like PMS template design) and link with business event for evaluation purpose. Check the standard once since, in EHP7 they might have released some standard forms for this. Currently I am not having the EHP7 system.

[Former Member]

Thanks for sharing valuable information's. Do you have any links from where I can get an idea about For this you have to design in PD (like PMS template design) and link with business event for evaluation purpose.

[former_member182426]

right now I don't have access to EHP7 system to check it. you can check it in SE80 t-code.

[Former Member]

I understand an ABAP programmer would be required for designing the template.

[Former Member]

Hi Shankar,

Do we have an option to make the trainings mandatory for all the employees?

[former_member182426]

Yes, but this activity will done by Manager of that employee and Training Administrator only.

From MSS -> Team -> Employee Course Assignment -> Manage Mandatory Assignments

Using this application manager can assign the training event to all his subordinates as mandatory training events.

Read more information at below link

https://help.sap.com/erp_mss_addon10/helpdata/en/9f/3243b869414ca4a31968e7647a37e9/content.htm?frame...

In same way in Training Administrator role can assign the training event to employees as mandatory.

[Former Member]

Thanks for your input Shankar. Can you please help me with the training administrator role to assign the trainings to employees as mandatory.

[former_member182426]

For this in portal you have to deploy the Business Package for Course Administrator 1.51.

Then you will get all Training Administrator applications under Course Administrator role in portal.

Read the document for more information at below link.

https://help.sap.com/erp2005_ehp_05/helpdata/en/06/d6551d17a54688a961c01f5c272a58/frameset.htm

[Former Member]

Hi Shankar,

The services which has to be activated using SICF TCode are:-

PV0i - Display Business Event Catalog

PV1i - Attendee Bookings : System Users

PV2i - Attendee Bookings : Web Users

PV3i - Book Attendance / Pre Booking : System Users

PV4i - Book Attendance : Web Users

PV5i - Cancel Attendance : System Users

PV6i - Cancel Attendance : Web Users

PV7i - Training Centre

PV8i - My Bookings -

• Attendance requested
• Booked
• Canceled
• Rebooked
• Booked on waiting list
• Attended
• Requested booking
• Current booking
• Cancellation requested
• Business event canceled
• Takes place today

Workflows:-

PE_APPROVE01 - Approval for employee's attendance booking

PE_APPROVE02 - Approval for employee's cancelation attendance

PE_APPROVE03 - Approval for employee's rebooking

Please let me know if I have missed out any service name / workflow.

Regards,

Garima

[former_member182426]

These all are its based applications. If your doing all training administrator activities in portal itself then these services needs to be activated.

Below are the t-code's to do all training administrator activities in ECC itself.

PV00                 Book Attendance

PV01                 Rebook Attendance

PV02                 Prebook Attendance

PV03                 Replace Attendance

PV04                 Cancel Attendance

PV05                 Book List: Attendees/Business Events

PV06                 Prebook List: Attendees

PV07                 Book List: Attendees

PV08                 Book List: Business Events

PV09                 Plan Business Events

PV10                 Create Business Event with Resource

PV11                 Create Business Event w/o Resources

PV12                 Firmly Book / Cancel Business Event

PV14                 Lock / Unlock Business Event

PV15                 Follow Up Business Event

PV16                 Prebook List: Business Event Types

PV17                 Billing

PV18                 Activity Allocation

PV19                 Activity Allocation for Instructors

PV1A                 Change Business Event

PV1B                 Display Business Event

PV1C                 Cost Transfer

PV1D                 Price Proposal

PV26                 Prebook List: Attendees/Event Types

PV32                 Create Appraisal

PV33                 Business Event Appraisal

PV34                 Attendee Appraisal

PV35                 Appraisal Conversion Program

PVB0                 Business Event Budget

PVB1                 Create Business Event Budget

PVB2                 Display Business Event Budget

PVB3                 Change Business Event Budget

PVB6                 Initialize Business Event Budget

PVBA                 Training & Events: Budget Comparis

PVBB                 Change / Create Development Plan

PVCT                 Master Data Catalog

PVD0                 Create/Change Business Event Type

PVDM                 Maintain Dynamic Menus

PVERSN               Maintain Progress Version

PVF0                 Create/Change Location

PVF1                 Maintain Location

PVG0                 Create/Change Resource

PVG1                 Create/Change Room

PVG2                 Lock/Unlock Resource

PVG3                 Maintain Room

PVH0                 Create/Change External Instructor

PVH1                 Create/Change Instructor

PVH2                 Maintain External Person

PVK0                 Correspondence History

PVL0                 Create/Change Business Event Grou

PVR0                 Create/Change Resource Type

PVR1                 Maintain Room Equipment

[Former Member]

Hi Shankar,

As we have to do ESS / MSS so wanted to be sure about the Services available. Please let me know.

[former_member182426]

yes those all are available in portal also in course administrator role you can see all applications.

just ask your portal consultant to deploy the business package for course administrator as explained above.

[Former Member]

Ok. What about PV0i series to be used or not?

[Former Member]

Can you help me with the TEM configuration:-

Once the Business Catalogue has been created.

1) What configuration is done for Resources?

2) I understand in Day - to - Day Activity only reason for attendance cancellation is to configured. Correct me if I am wrong?

3) Firmly Booking / Cancellation - Reason for event cancellation to be configured. Correct me if I am wrong?

4) Appraisals - Form of appraisal / Edit Scales / Edit Appraisal scales to be configured. Correct me if I am wrong?

Please also let me know in case I am missing out any node for configuration.

[former_member182426]

Those are not required from ECC side.

[Former Member]

I want to know about Services for ESS.

[former_member182426]

In ESS only one application available for booking the course by employee i.e HCM_LEARNING.

In this application it self all functionalities available for employee to Book the event, Cancel the event, View the booking history, View training events etc.

[Former Member]

Hi Shankar,

Need help URGENTLY for Service names of My Bookings & Training Centre.

Regards,

Garima

[Former Member]

This thread is closed.

Regards,

Garima

[Former Member]

Hi shankar/garima,

Currently working on LSO impl.

my client wants a report to track the nomination details like how many employees have nominated for a course and the approval status. where do we get these details? as far as i know nomination doesnt update any table in lso. is this correct? after the approval a025 is created between course and pernr and thus confirms booking. Please throw some light on where do we get the nomination details.

We plan to create a custom table and capture the nominations. is this the right approach?

Regards

Yogaraj

[former_member563550]

Hi Shankar,Garima ,

How to identify the mail alerts in training & event management.is there any standard component is there?

1) my requirement is after booking i am changing the mail body in training & event management.

2) add the remainder alerts to Reporting manager to approve the request..