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Two different persons under the same employee number

Former Member
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Looking for some advice. 

We have an employee that converted to SAP in 2012 (when the company has first implemented SAP) but was inactive as a termination record.  This employee has been rehired so he has been paid weekly since January 2014.  We should have done a new hire because the new employee is a different person (but with the same name so this has caused the confusion). How would you recommend us to fix this record?

Thanks a lot in advance for your opinions.

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Answers (2)

Answers (2)

former_member235056
Active Contributor
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Hi Tatiana,

Are you not able to change SIN in IT0002 with effective date as from date of rehiring. I guess you should be able to do that.

Alternatively, if no payroll has been run for this employee please inactivate this employee with reason incorrectly hired since its wrongly hired and hire this employee fresh with relevant details as required.

Thanks,

Ameet

Former Member
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Hi Ameet,

Unfortunately he has been paid weekly since January 2014, using the wrong SIN.

Should we do Payroll Reversal, and then inactivate this employee with reason 'incorrectly hired' and hire this employee fresh with relevant details as required?

Thanks!

Tatiana

former_member235056
Active Contributor
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Hi Tatiana,

Couple of things to note here.

1. If employee has  already been paid and he has funds for his payment already used then you should change IT0002 and set IT0003 for employee to run to current payroll back from jan payroll so it corrects SIN now for going back to Jan and then after payroll is complete you can inactivate employee or if you want to continue you can do that too as employee would now have correct SIN.

2. If employee has returned all payments or you are able to stop his/her pay for periods till which he/she has been paid by entering offset to net pay then you should be able to reverse all pays and inactivate the employee and hire him fresh but make ssure you either dont release his net pay or stop it using offset may be either by putting in claims wage type as an offset and then pay this newly hired employee from period from which it should be paid.

Hope this helps.

Thanks,

Ameet


Former Member
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Thanks Ameet.

AshishBhati
Contributor
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Hi Tatiana - Even though there are two people with the same name but there social # will be different, so what would be the issue. Please explain a little bit more.

Ashish

Former Member
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Hi Ashish,

the SIN for the second person has to be differentbut now it is the wrong SIN as it has been rehired and use SIN of the previous employee. It is wrong and I am wondering about the best way to correct it.

Thanks!