Cutover Balance Upload Procedure

[subhadeep_das]

HI,

can anybody explain me the process of how the cutover balances are uploaded into the GL ? When a company is going live in SAP, the balances from the legacy system should be made available into the SAP GLs. Kindly explain me the process how this is done.

best regds

Subha

[sanilbhandari]

Hi

The cutover balances can be loaded during the start of fiscal year or during the year, the difference being that you will also upload P&L Balance during the year. You will need to create legacy balance GL in your COA and use the upload tools like LSMW or ECATT to upload the balances. The below is the strategy you can follow for during the year balances:

1. Upload the AP and AR Open Balances. The accounting entries will be as under:

Legacy Account Dr

       To AP Account

AR Account Dr

        To Legacy Account

2. Now upload the asset balances. The Asset Balances will be uploaded in both Assets Subledger and Asset GL Balances.The accounting entry would be

Asset Acq A/c Dr

        To Legacy Account

Legacy Account Dr

        To Asset Dep Acc

3. Now upload the inventory balances through MB1C using 561 Mtype. The Material master should have been set up as a prerequisite

Stock Account Dr

        To Legacy Account

4. The last step will be to upload the P&L and other B/L Items. When you are uploading the AR Balances, replace the AR/AP Recon Accounts with the legacy account no, so that the impact of AP & AR Open Items is nullified.

When you execute the above steps, the net impact on Legacy Balance Account will be zero (it should have a zero balance). You have to check this before doing the upload.

Thanks & Regards

Sanil Bhandari