Deletion of asset

[Former Member]

Hello,

Their are couple of related issues, which my client has discovered after a long time.

1. My client has uploaded CWIP Asset in SAP through GL upload as legacy data on 01.12.2012 amounting to say Rs.10000.00/- out of which Rs.1000/- is required to be removed from AR01 Register.

I don't know how as per them their GL balance is coming correct and they want to remove it only from Asset side (AR01).

2. Their is another asset which they want to remove from Asset side (AR01) as their GL balance is coming correct.

For both of the above scenarios, transactions has been posted between the date the balances were uploaded to till date.

Regards,

Vineet Kothari

[former_member198650]

Hi Vineet,

1. You have to post negative postings with TTY 101/105 for the asset by AB01/ABSO. Here system will reduce the balance in AA & FI side. Later you have to make adj.entry to asset reconciliation account by ABF1. The entries will be:

AB01/ABSO With TTY 101/105

Legacy asset clearing A/c Dr

Asset A/c Cr

ABF1

Asset A/c Dr (posting key 70 - select asset reconciliation account - not require TTY)

Legacy asset clearing A/c Cr

The legacy asset GL balance is nullify and your AA & GL will match with above entries.

Regards,

Mukthar

[raymond_moynihan]

Hello Vineet,

It it not totally clear what you require, however I have provided some information on

1)In relation to transaction AR01,
You can delete the whole worklist with report RSWWWIDE (see note 49545)
A worklist is a workitem with typ 'A' You can also delete the workitem
in the inbox which is assigned to the worklist.

2) Please note that to delete assets, those assets must be:

1. Never posted to
2. Must be deactivated.

Also a delete flag can only be set for deactivated assets that were retired
through a complete retirement or a complete transfer posting, or for new
assets that have not yet been posted to, BUT WERE NOT ENTERED AS OLD
ASSETS DURING THE ASSET DATA TRANSFER FROM A PREVIOUS SYSTEM. These new
assets can also be physically deleted.

As per note 1818 says, archiving for Assets Master Data will work for
those assets that are already deactivated or for those assets do not
deactivated but which has never received postings.

Hope this helps

regards

Ray

[Former Member]

Hello Raymond,

Let me try to explain the issue in another way.

My client has gone live on SAP around couple of years ago. Now, they have identified an issue, where asset balance in Asset Accounting is more than the asset balance in the GL account. Asset balance as per GL account is correct. Now, they want to reduce the asset balance in the Asset Accounting, without impacting in the GL.

The issue is that they have posted the transactions in this period and also the asset fiscal year is closed too.

Please suggest in this scenario how to reduce the asset balance in Asset accounting without impacting GL account.

Regards,

VK

[former_member182098]

Use Transaction Code ABF1 for any adjustment after go live.

Refer SAP Note 69225

Execute ABST and ABST2 to know what the posting are required to be made.

[raymond_moynihan]

Hello VK,

Since the differences come from year a closed fiscal year, please check
the following part in note 69225 in order to correct the differences:

"Thus, the following procedure is only to be used if the opening balance
of the G/L account already differs from that of Asset Accounting and
consequently the error must have resulted in previous years.The analysis
of the cause is generally of no importance and not helpful in this case
for a problem solution because these years have already been closed and
a correction is no longer possible in the year in which the difference
first occurred.
Solution
To preserve the continuity and the verfication both in Asset Accounting
and in financial accounting, create a correction document which adjusts
the balances of financial accounting to the totals of Asset
Accounting.Since the reconciliation accounts are not designed for direct
posting, use special transaction ABF1.This transaction cannot be found
via the menu.The transaction's user interface is almost identical with
FB01.Use posting keys 70 or 75 for asset postings to post on an asset
reconciliation account. However, enter the reconciliation account to be
corrected (G/L account number) in the 'G/L account' field instead of the
asset number.
Bear in mind, that when you use the posting key
70, you must also enter the transaction type 100 and when you use the
posting key
75, you must also enter the transaction type 200;
no further special considerations apply. To be able to quickly
distinguish these correction postings from other ones, make these
postings with a special document type."

Please also review Note:
2932       Impossible to post to asset reconciliation account

regards

Ray

[Former Member]

Hello Raymond,

Thank you for your reply.

But in this case, financial accounting is correct. Only asset accounting needs to be changed. As per your above note, it will impact both FI and AA. Please suggest.

Regards,

Vineet Kothari