How to carryforward Balance Sheet CI items marked as 30/3 having credit balance

[Former Member]

Hi Expert,

We have a issue where Balance Sheet (security Deposit) GL  marked as 30/3 in Commitment master data. And this GL/CI is having credit balance.

Now the business requires this balance to be carrforwarded to next year. Is it possible ?

Regards,

Prad

[iklovski]

Hi,

What do you mean by carry-forward? If it is a carry-forward in FI, then it is indeed carry-forward of balances, and your account obviously has to be balance sheet account. If you speak about carry-forward in FM, then again, what do you mean: carry-forward of residual budget or carry-forward of documents? Please, be specific.

Regards,

Eli

[Former Member]

Hi Eli,

Budgeting is not done on above CI but credit posting has been done . Since the budget is not available carry forward of residual is not possible. My question is if we carryforward in FI will it transfer with same FM element to next year and available for next year posting since CI is maintained with 30/3 ?

[iklovski]

Carry-forward in FI has nothing to do with carry-forward in FM: the two processes are not linked. If you have credit on your CI (which means that you didn't apply availability control for it), you won't be able to 'carry-forward' it in FM.

[Former Member]

Hi Eli,

AVC is being checked for this CI item. What is the best solution to handle such kind of scenario to carryforward it to next year in FM ?

Thanks,

Prad

[iklovski]

Hi,

As a concept, you cannot carry-forward it. You can carry-forward the documents, which constituted the consumption or the residual budget. Since, it's not a budget, what are you actually going to carry-forward and for what reason? If these credits, which should not be registered in the first place, result from negative consumption in year X, and your business client considers it eligible for budget consumption in year X+1 (which is very peculiar functionally-wise), then you have to introduce it manually.

Regards,

Eli

[Former Member]

Thanks Eli.

Can you please elaborate on you have to introduce it manually ? Also can we go for CI item category change in CI master data since its Balance sheet item ?

Regards,

Prad

[iklovski]

You just introduce the budget in year X+1 with manual entry (via FMBB).

You cannot change CI category after postings have been made. If 30/3 was a mistake, you can create a new CI, though, and map it with G/L account in question.

[Former Member]

Hi Eli,

Thanks for the solution. Now I have got the idea. Just one more question What should be the financial transaction and commitment item category for Security Deposit GL account ?

I have referred notes 350336 but we are not using cash budget management

Thanks,

Prad

[iklovski]

Depends what you want to do with this account... If no budget control is required and no payment transfer is involved, then you can define it as 50/1. Keep in mind, that not every GL should have a separate CI: you can perfectly have one dummy CI, for which all G/Ls, which don't participate in budgetary chain, are assigned.