Automatic Email Notification to multiple Users in BPM

[sweetysingh]

Hi Experts,

I am using SAP NetWeaver 7.2 SP05 PAT0005, and wanted to create a process which send automatic Email notification to multiple EmailIds.

I had gone through so many documents but could not help. Please suggest how to do step by step as I am new to BPM.
Thanks in advance.

Regards,

Sweety.

[Former Member · Accepted solution]

Are these external emails? or, emails for internal ume or LDAP users?

if the emails are for internal users, you can use the function "getPrincipals(string[1..*] principalId)" , it takes array of principal ids, and will send the notification to the list of users.

please note that the format of the principal id for users imported from active directory is

USER.CORP_LDAP.logonid

the format for the principal id for ume users:

USER.PRIVATE_DATASOURCE.un:logonid

regards,

Ahmed

[sweetysingh · Accepted solution]

Hi,

We are using external email Ids, which is comming from web dynpro 0..n context node.

The context node is in task output of human activity.

Regards,

Sweety.

[Former Member · Accepted solution]

my friend, for external emails you will need to write an ejb to do the job.

please follow the steps in this document, that should solve your issue.

http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/10057e20-2ca2-2d10-1b91-a1b9a8c8e...

Regards,

Ahmed

[sweetysingh · Accepted solution]

Hi Ahmed,

Sorry.. we are using multiple internal email ids. And those Email IDs are not from UME database, they are from ABAP database

Please suggest how to do in this case..

Thanks,

Sweety.

[junwu · Accepted solution]

no matter where they are from, you only have mail id, sap bpm cannot help, you have to write code.

[sweetysingh · Accepted solution]

Hi All,

I am totally confused how to do and it urgent for my project.

I have attached my requirement, please find and suggest in details as I am new to BPM.

Thanks in advance.

Regards,

Sweety.

[Former Member · Accepted solution]

for this scenario you will have to follow the below procedure to implement this functionality. please let me know if you faced any issue while implementing this.

http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/10057e20-2ca2-2d10-1b91-a1b9a8c8e...

[junwu · Accepted solution]

just follow the link provided by Ahmed.

[sweetysingh · Accepted solution]

Hi Ahmed/Jun,

Thanks for your reply..

I want to know how I will pass Email Ids in EJB from WD screen.

Regards,

Sweety.

[junwu · Accepted solution]

everything is in that doc, just follow

[sweetysingh · Accepted solution]

Hi,

I am following the PDF, have a doubt in the last screen shot.

In PDF for Use an expression for External Users:

GetExternalUsers(EmailAdresses/emailAddress,locale,timezone)

So I want to know from where 1st parameter (EmailAdresses/emailAddress) is comming?

Do I need to create context or what it is...

And also in WD Java I need to call this ejb to fill EMail IDs or it gets call automatically.

Regards,

Sweety.

[Former Member · Accepted solution]

Dear Sweety,

yes, the EmailAdresses/emailAddress should be defined in your process context to hold the email list you want to send the notification to.

the value to this email list in the process context should be mapped out to the process context from your WD interface controller of the human activity task.

regards,

Ahmed

[sweetysingh · Accepted solution]

Dear Ahmed,

Thank you so much for your help..

I have followed all steps mentioned in PDF.

-> Created context in BPM of string type 0..n

-> Mapped from the WD interface controller(Created node of 0..n of String type) of the human activity.

-> Written EJB code.

-> Created EJB Function

-> tried adding expression as mentioned in PDF but got error like locale and timezone not found

-> So I changed locale to "English" and timezone to "Coordinated Universal Time".

Now while adding the EJB Function to the Use Expression of the external User, getting error like Invalid function name.

Please suggest where I am wrong.

Please please please help as its getting late in my project and I am new to BPM...

Regards,

Sweety.

[junwu · Accepted solution]

you can ignore the error and proceed to the test.

[sweetysingh · Accepted solution]

Hello Jun,

Workflow task got suspended in EmailNotification activity.

Here is mapping screen shot

Please let me know is it correct mapping....

Please suggest why its getting suspended.

Thanks,

Sweety.

[junwu · Accepted solution]

find error log

[sweetysingh · Accepted solution]

Hi Jun/Ahmed,

Thank you so much for your help....

Its working now, Problem was there in JNDI name.

I corrected JNDI name and then it worked

Thanks again...

Regards,

Sweety.

[ROHITGERA1]

Hi,

you can use the Notification activity in youy BPM Process , and then in Property of Notification activity you can set the E-mail Id for sending Notification.

[junwu]

are you talking about those hardcoded mail id? in most case it is pretty much useless

[ROHITGERA1]

yes , we can add hardcoded e-mail id or we can also use UME users o rexpression to send the Notification.

[former_member191643]

Sending mails to external email addresses through a notification activity in BPM does not work most of the times. Works well only with UME users. Moreover, they are dynamic, coming from the WD. So hard-coding static values won't help either.

[junwu]

how you get the email ids, are they static?

if not, you have to write java code to do the job, bpm is not able to cover that.

[sweetysingh]

Hi Jun,

Thanks for reply...

Those emailIds are dynamic, and comming from WD screen.

I went through this doc: http://scn.sap.com/docs/DOC-45153

But not able to understand 3rd step. Please help..

Thanks,

Sweety.

[junwu]

you have email id or user id?

[sweetysingh]

Hi,

We have Email IDs comming from WD context node.

I have doubt on mapping notification activity in to field.

Please find attached screenshot.

Regards,

Sweety.

[junwu]

as i said, you only have email id, then you have to write ejb java code to do the job. standard notification step won't help