Time Evaluation

[Former Member]

Hi Exparts,

I'm working on a current scenario where employee's monthly SL is 1.25 days and yearly is 15. Now Employee can take upto 15 leave at a time in any month of the year. So if we run time evaluation monthly basis then system only update 1.25 days quota in IT2006 and If we generate leave only yearly basis then there has some requirement such as on late coming 1/2 day SL should be deduct or If employee working on a off day 1 day extra SL added. So those requirement can't be fulfill if we generate quota only yearly basis.

Please suggest which is the best way to run time evaluation that can meet all those requirement.

Thanks

[SumanPoddar]

Rabi,

If you generate SL on yearly basis as upfront on 1-Jan-nnnn, you can also accommodate daily increase/decrease of quota due to other scenarios.

To handle these scenarios use multiple quota selection rules in :

'Personnel Time Management -> Time Data Recording and Administration -> Managing Time Accounts Using Attendance/Absence Quotas->Define Calculating Absence Entitlements->Rules for Generating Absence Quotas->Define Generation Rules for Quota Type Selection'

Rule 001 - SL Yearly - Maintain Accrual period yearly

Rule 002 - SL Daily   - Maintain Accrual period daily

Rest, you need PCR's to provide time types for Rule 001 and Rule 002.

- Suman

[Former Member]

Hi Suman,

Thanks for the valuable infomation.

Please put some clarity on the quota accrual in it2006.Let me explain with a scenario

Let's say I'm running the time evaluation for the month of Apr. 2014. As per the generation rule the SL monthly will be 1.25 and SL annually will be 15 days.my question is what is the no of SL quota days will be updated in IT2006.

Thanks,

Santosh

[SumanPoddar]

Santosh,

If you are providing 15 SL during start of the year, you don't have to process 1.25 on monthly basis. Only pending scenarios are late coming 0.5 deduction and off day work 1 addition.

Rule 001 - SL Yearly - Maintain Accrual period yearly .. Check 'Calendar year' and use base entitlement time type 9000(Suppose)

Check 'Per Calendar year'

PCR to put value in 9000

While 1st Jan, one PCR will execute for applicable employees and put hrs=15 into 9000 time types. SL will be generated from QUOTA function on 1st Jan for Selection rule '001'.

Rule 002 - SL Daily   - Maintain Accrual period daily .. Check 'Daily' and use base entitlement time type 9001(Suppose)

Check 'Upon Accrual'

PCR to put value in 9001

While daily run, one/two PCR will execute for applicable employees to check late coming and off day working scenario and put hrs=+1 Or -0.5 into 9001 time types. SL will be transferred from QUOTA function on daily basis for Selection rule '002'.

Selection Rule 0002 - work as incremental +/- changes will get updated if you configured quota as 'Automatic generation'.

[venkateshorusu]

Better you have a normal discussion with Business process owners and explain them how exactly SAP system works and how exactly they wanted to build their system, On the basis of that you can map it in the system.

Regards

Venkatesh

[Former Member]

Hi Rabi,

For your requirement,

1. go with negative deduction to 15 in the table Absence quota type (V_T556A) it will allow employee to take 15 days leave even he dont have required quota. but this field is taken into account only for manual deduction of a quota, not in time evaluation.

2. for late login 1/2 day salary has to deduct with the help of PCR and it will work through Time evaluation PT60 only.

3. If employee work on off day he is entitled one SL, this also through PCR only.

Best Regards,

Praneeth kumar