Access Sequence for Invoice Output not fetching the condition record

[Former Member]

Dear Experts,

I have configured the output type for invoice as follows:

I have 10 different  invoice types and configured 10 output types

I have planned to create a access sequence , has only access of sales organization

assigned this access sequence to each output type

maintained the condition record VV31

Now i have created a invoice and tested with issue output type, it is not working, if i go to the header output, manually assigned the output type and saved

then , the issue output is working fine

please help me resolve this issue , please suggest me where i did the mistake

Regards,

Pratheep

[Lakshmipathi · Accepted solution]

Moved from SAP ERP SD Billing to Output Management.   Coming to your query, have you checked the "Determination Analysis" from VF02 ?  If not, check and update here what system shows

G. Lakshmipathi

[Former Member · Accepted solution]

Dear friends,

Please find the screen shot

    

Analysis

[Former Member · Accepted solution]

Output Condition record in VV32

[former_member182378 · Accepted solution]

Pratheep,

Check the sales organization in the billing document.

TW

[Former Member · Accepted solution]

Output determination analysis screen

[Lakshmipathi · Accepted solution]

These screen shots are not going to help anybody to assist you.  I have already asked you to share the Determination Analysis which you will get once you click this  icon from VF02.  Else, share the message text.

G. Lakshmipathi

[former_member182378 · Accepted solution]

Pratheep,

output condition type is ZOFS: What it says is requirement 062 is not fulfilled. Check what is this requirement.

Also paste the document flow, have you created an accounting document?

TW

[Lakshmipathi · Accepted solution]

Routine 062 would validate the invoice list process also.  Check whether the field VBUK-RELIK is blank

G. Lakshmipathi

[Former Member · Accepted solution]

Dear Friends,

I got the reason why the output is not determined, because the requirement 62 is checking the invoice posting status

Now , the right output type is not fetching correctly

but my requirement is , it has to fetch the relevant output type as shown below

i need the system tom populate the marked output type

Regards,

Pratheep

[former_member182378 · Accepted solution]

Pratheep,

I do not have access to SAP but checking into some past project papers, I see that I have worked with requirement 062. This requirement is satisfied when accounting document is created.

If you see the output procedure,  you can see this requirement assigned against the output type.

So, as you tested, when accounting document is created, then this output type can be seen in the billing document, VF03, header level, button Output.

Is your issue resolved? Or you want to do some changes i.e. remove the requirement or....?

TW

[Former Member · Accepted solution]

Dear TW,

My issue is still not resolved because the criteria to fetch the record has one and only parameter in access sequence, that is sales organization

and few more screen shots you have asked

Header -Billing doc

Output analysis

Document flow

Please suggest me some solutions

Regards,

Pratheep

[former_member182378 · Accepted solution]

Pratheep,

Output analysis indicates the reason - printer not assigned.

In VV32, select the condition record and click on button Communication, there enter the printer name. And then test again with sales order, delivery, billing document and accounting document.

TW

[Former Member · Accepted solution]

Dear TW,

Thanks for the analysis

Once the printer is assigned , output is generated, but my requirement is according to the business , the required output type is ZOFS, not RD00, every time i have to go to header and assign the output type manually -ZOFS and print it

Is there anyway to default the ZOFS outputype  for the invoice type ZFL1

Regards,

Pratheep

[former_member182378 · Accepted solution]

Pratheep,

Paste the condition record screenshot VV33 for ZOFS.

Make Dispatch time = 4 (immediate)

TW

[Former Member · Accepted solution]

Dear TW

Please find the screen shot

Regards,

pratheep

[former_member182378 · Accepted solution]

Pratheep,

The condition record has dispatch time = 4 (immediate), this is correct. Now test by creating the transaction data.

If still it is not populating automatically, the remove the requirement 062 from the output procedure for this output type and then test.

TW

[Former Member · Accepted solution]

Good thanks TW

I have simulated the scenario and i got the same result

Now i will remove the 62 requirement and simulate , and i will post it soon

Regards,

Pratheep

[Former Member · Accepted solution]

Hi please find the result below

Still i am getting the same default output type RD00

[former_member182378 · Accepted solution]

Pratheep,

Show the sales organization in this billing document. Is it 1001?

TW

[Former Member · Accepted solution]

Dear TW

[former_member182378 · Accepted solution]

Pratheep,

added: If you are working on a test system (sandbox) then Remove / delete RD00 from your output procedure and then test.

TW

Message was edited by: TW Typewriter - added in blue

[Former Member · Accepted solution]

after that i tried

analysis

Regards,

Pratheep

[Former Member · Accepted solution]

Dear TW,

can i change my search strategy by using the combination of sales org / Billing type

Right now i am using only sales org

Regards,

Pratheep

[former_member182378 · Accepted solution]

Pratheep,

Go to SE16N, table NACE, give your output type and then execute.

Please paste that screenshot here, especially check printer name.

TW

Message was edited by: TW Typewriter

[Former Member · Accepted solution]

Dear TW

[former_member182378 · Accepted solution]

Pratheep,

Please delete this condition record and create again. and then test.

In record input printer name.

TW

[Former Member · Accepted solution]

I have changed the access sequence to sales org/Billing type

which is working fine

Thanks for the support friends

Regards,

Pratheep

[former_member182378 · Accepted solution]

Pratheep,

This is interesting! The condition table (access) with only sales organization should have also worked. If you delete the configuration and redo it, then it will work.

There are business scenarios where output is needed when a document is created with the valid sales organization, so it should work.

Glad to know that you have done some creative changes and then the output works successfully.

TW

[former_member182378]

Pratheep,

Looking at your post from another angle, you could think about meeting this requirement with only 1 output type and 10 condition records (each record with a sales organization). This will work if the other parameters are common (e.g. dispatch time, medium, no billing type having any special requirement/routine etc.)

TW

I have 10 different  invoice types and configured 10 output types

I have planned to create a access sequence , has only access of sales organization

[former_member182378]

Pratheep,

In your billing document, at header level, click on button Output. Do you see this output type there? and what is the traffic signal for it? (red, yellow)

If in Output, billing document, header level, this output is not populating, then a valid output condition record was not found.

Further, in the condition record what is the dispatch time given? and what is the medium? (printout or...)

TW

[joseantonio_martinez]

Dear Pratheep:

Please check this link for a document, with this info will be possible to check which is the problem with the output message

http://scn.sap.com/community/erp/sd/blog/2012/07/11/output-analysis

Regards

Jose Antonio