How to completely reverse a payroll payment

[ngagne]

Our client wants to void uncashed cheques in payroll.

They want the cheques to be reversed (which could be done in off-cycle workbench and deletes the BT entry). But they want all the related payroll data to be reversed as well.

Here are the requirements:

To void a payment in SAP Payroll when a stop payment is completed at the Bank.

With this void payment, they want all earnings and all deductions to be reversed on the T4 and the employees ROE as well crediting the finance accounts on the  payment, payroll and third party postings.

When  we reverse a cheque in payroll workbench, it just deletes the actual payment in BT and flags the retro date to recalculate the missing pay. Then we tried to delete the time data that was part of this cheque but it did not work out. It generated a pay stub with negative retro like the employee would owe money now but it is not the case, we just reverse the payment...

Any advise would be appreciated on how we could acheive this.

Thanks you in advance!

Nathalie Ann

[Former Member]

Hi Nathelie,

check with the tcode FB08

[ngagne]

Thanks for your reply Tasneen.

The FB08 transaction is on the FI side. We need to do the full reversal on the Payroll side first  to get the T4, tax remittance and all payroll related documents to be reversed and then the FI would be automatically updated with the postings.

So far, the solution that we have found is to reverse the cheque in payroll (this only reverse the actual payment) and then reverse all time entry for this cheque reversal and enter a claims clearing to reverse the claim that would be generated from the time entry reversal.