SAP Enterprise Content Management - components and capabilities 01

[Former Member]

Hi community,

I have a customer who is keen to confirm if SAP ECM will support some very specific requirements. Any input would be valuable.

First though would I be right in saying any ECM system is a combination of component from SAP such as:

• Document Management
• Content Management
• maybe TREX?
• SAP <solutions> by OpenText
• Other

Now on to some specific capability questions - can anyone advise if a SAP ECM setup can support, pretty much out-of-the-box:

1. Advanced document search facilities (a la Google)
2. User usage history
3. Document version control and check in/out function
4. User notifications for document activity (updates/creations/deletions)
5. Naming convention controls
6. Document numbering controls
7. Usage/access reporting/auditing

I was able to answer all other questions definitively but on these, though I think SAP solutions support them - I'm not 100% certain they are good at supporting these requirements out-of-the-box.

Many thanks, Jamie

[Former Member · Accepted solution]

As far as the ECMI component (Enterprise Content Management Integration (ECMI) - SAP Library) is concerned: it can store documents and supports features like Access Control Lists, but no versioning, no search integration, no notification etc.

Maybe others can comment on the capabilities of TREX, OpenText, etc.

[Former Member · Accepted solution]

Thanks Dieter - that's what I thought. Yes I am interested if "SAP Extended ECM by OpenText" will add all of, or only some of, these features!

[Pragya_Pande · Accepted solution]

Dear Jamie,

That can be answered by Open Text only. You can post this query on the linkedin group hosted by OpenText Product Mgt for ECM (SAP xECM by OpenText).

Best Regards,

Pragya

[former_member183148 · Accepted solution]

Hello Jamie,

May be very late reply:

1. Advanced document search facilities (a la Google) -> xECM supports

2. User usage history - > xECM from CS side definitely

3. Document version control and check in/out function -> xECM from CS side

4. User notifications for document activity (updates/creations/deletions) -> xECM from CS(WF) side definitely

5. Naming convention controls -> Not Sure

6. Document numbering controls ->  need to be more elaborate

7. Usage/access reporting/auditing -> xECM

Thanks,

Kolusu