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Posting Key determined in accounting docs.

former_member287204
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Hi Experts,

My question is related to the following forum -

http://scn.sap.com/thread/1989714

Question is how to let Posting Key determined automatically in different Accounting docs., e.g.

1) After Posting GI using VL02N, Accounting doc. is under the Mat. doc.

2) After releasing Sales Invoice using VF02.

3) After Posting GR using MIGO, Accounting doc. is under the Mat. doc.

4) After Posting LIV using MIRO.

5) After Posting GL A/C items using FB50.

6) After Posting Vendor Invoice using FB60.

7) After Posting Customer Invoice using FB70.

Many Thanks,

KH Fong

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Answers (1)

Answers (1)

former_member198650
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Hi Fong,

1. The posting keys are maintained for the transaction key GBB in OBYC.

2.  By default it picks 01 for customer invoice and 11 for customer credit memo

3. The posting keys are maintained for the transaction key BSX/WRX in OBYC.

4. By default it picks 31 for vendor invoice and 21 for vendor credit memo

5. We have to select debit/credit indicator while posting, based on this system default 40 & 50 respectively.

6. For vendor line item by default it picks as 31

7. For customer line item by default it picks as 01

Regards,

Mukthar

former_member287204
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Dear Mukthar,

Tks for your reply. Does it mean that we cannot change the default Posting Keys for item 2 & 4-7 ?

Many Thanks,

KH Fong

former_member198650
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Hi,

Yes, you cannot change it. The standard definition for the posting key tells us it is invoice transaction. So you cannot change the keys. Instead you can use change posting keys for customer & vendor line items by F-43 & F-22 for 6 & 7.

Regards,

Mukthar

former_member287204
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Tks again, so what is the different between F-43 & FB60 (Vendor), and F-22 & FB70 (Customer) ?

Many Thanks,

KH Fong

former_member198650
Active Contributor
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Hi Fong,

For more about enjoy transactions go through the below link

The difference between them are we have to enter customer/vendor and its offsetting accounts line by line. But in enjoy transactions we can see all in one screen.

Regards,

Mukthar

former_member287204
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Dear Mukthar / Expert,

Thanks for your advice again. For my above asked items 1-4, I don't know why the customer / vendor / stock account with the offsetting account can be automatically posted in the accounting doc. i.e.

1) After Posting GI using VL02N, Accounting doc. is under the Mat. doc.

2) After releasing Sales Invoice using VF02.

3) After Posting GR using MIGO, Accounting doc. is under the Mat. doc.

4) After Posting LIV using MIRO.

5) After Posting GL A/C items using FB50 - A/Cs should be manually inputted ? Is it right ?

6) After Posting Vendor Invoice using FB60 - A/Cs should be manually inputted ? Is it right ?

7) After Posting Customer Invoice using FB70 - A/Cs should be manually inputted ? Is it right ?

Could you advise ?

Many Thanks,

KH Fong

former_member198650
Active Contributor
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Hi Fong,

1 & 3. When you issue/receive goods always the stock account is your off setting account. This account has maintained in the t.key BSX in OBYC.

2. Customer is always one of the off setting acount.

4. Vendor is always one of the off setting account

5. Yes, we have to input GL accounts manually

6. Yes, we have to input vendor account and its off setting account manually. But tax accounts,discount accounts will be generated automatically based on the configuration.

7. Yes, we have to input customer account and its off setting account manually. But tax

accounts,discount accounts will be generated automatically based on the configuration.

Regards,

Mukthar

former_member287204
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Dear Mukthar,

Thanks for your advice again.

For item 1 , besides the stock a/c 13803xx1 which is setup in t.key BSX, another offset a/c 32001xx1 should be setup in t.key GBB under OBYC.

For item 2, the offset a/c 30001xx1 to the customer a/c should be setup in VKOA. For the posting key, is it always defaulted as 40 (Debit entry) / 50 (Credit entry) as it cannot be setup thr VKOA ?

For item 3-4, the offset a/c 150011x1 to the stock / vendor a/c  should be setup in t.key WRX under OBYC.

For the above, could you advise whether the posting logic is a standard in SAP and not required to change, e.g. for item 1, the t.key BSX is combined with the t.key GBB so is it possible to change as "BSX to combine with WRX" ?

For item 6-7, where can setup the tax & discount accounts ?

Many Thanks,

KH Fong

former_member198650
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Hi Fong,

1. Yes, you are right

2. The customer account not maintained in VKOA. Here revenue accounts are maintained. By default system will pick 01 for customer invoice and 11 for customer credit memo

Yes, it is SAP standard logic. You cannot change the key from BSX to WRX. Think logically when you issue goods your inventory should be created. So your inventory A/C is maintained for the key BSX not in WRX.

For discounts we maintain GL accounts in OBXU & OBXI. For tax accounts based on your tax procedure, the GL accounts are mapped to the tax codes in OB40.

Regards,

Mukthar

former_member198650
Active Contributor
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Hi Fong,

1. Yes, you are right

2. The customer account not maintained in VKOA. Here revenue accounts are maintained. By default system will pick 01 for customer invoice and 11 for customer credit memo

Yes, it is SAP standard logic. You cannot change the key from BSX to WRX. Think logically when you issue goods your inventory should be created. So your inventory A/C is maintained for the key BSX not in WRX.

For discounts we maintain GL accounts in OBXU & OBXI. For tax accounts based on your tax procedure, the GL accounts are mapped to the tax codes in OB40.

Regards,

Mukthar

former_member287204
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Dear Mukthar,

Thanks for your advice again.

For item 2, my question is that the revenue a/c 30001xx1 is maintained in VKOA but the posting key cannot be maintained here. Is it defaulted as 40 (Debit entry) & 50 (Credit entry) and cannot be changed ?

For item 1, offset a/c is controlled by t.key GBB; For item 3-4, offset a/c is controlled by t.key WRX. Are these also standard SAP logic and not required to change ?

For tax account, could you also advise where can view the tax procedure ?

One more situation is GR from Production Order. For standard SAP logic, is it also controlled by t.key BSX (Inventory posting) and t.key GBB (Offsetting entry for inventory posting) under OBYC ?

Many Thanks,

KH Fong

former_member198650
Active Contributor
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Hi Fong,

1. Yes, it is defaulted. You cannot change this settings. However, posting key 40/50 is used for GL account debit and credit.

2. Yes, it is standard logic. You cannot change it.

3. Tax procedure is assigned to your country key in OBBG.

4. Yes, these accounts are maintained in OBYC.

Regards,

Mukthar

former_member287204
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Dear Mukthar,

Thanks for your advice again. Just some more questions as below -

1) For the posting key settings under OBXJ (Incoming Inv.) and OBXW (Outgoing Inv.), could you advise when can these be used ? Are these used for Finance transactions such as FB50 (GL A/C), F-43 & FB60 (Vendor) and F-22 & FB70 (Customer) ?

2) In OBXJ (Incoming Inv.), found the following transaction key settings -

EGK for Vendor item "21 (Debit)" & "31 (Credit)", is it related to the defaulted value that I asked in the above item 4 (i.e. LIV using MIRO) ?

EGS for GL item "40 (Debit)" & "50 (Credit)", is it related to the defaulted value if system got nothing from OBYC ?

For your ref., there is no setting in EGX for Vendor item with special G/L ind.

3) In OBXW (Outgoing Inv.), found the following transaction key settings -

AGD for Customer item "01 (Debit)" & "11 (Credit)", is it related to the defaulted value that I asked in the above item 2 (i.e. Sales Inv. using VF02) ?

AGS for GL item "40 (Debit)" & "50 (Credit)", is it related to the defaulted value if system got nothing from OBYC / VKOA, e.g. the revenue a/c setting under VKOA for the above item 2 ?

For your ref., there is no setting in AGX for Customer item with special G/L ind.

4) In OBYC, besides t.key BSX, GBB & WRX, is it also standard SAP logic & relevant GL A/C item is posted in the accounting doc. whenever any other transaction type(s) is triggered, e.g. FR1-2, KDM & PRD etc.. ?

Many Thanks,

KH Fong

former_member198650
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Hi Fong,

1. Yes, these are used for FI transactions and also for MIRO & VF01 t.codes also.

2 & 3.  Yes you are right. For EGX/AGX  we have to maintain the posting keys 29 and 39 for debit and credit respectively. However, if we not maintain these, system will pick the posting keys from special GL indicator configuration.

4. Yes, your understanding is correct

Regards,

Mukthar

former_member287204
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Dear Mukthar,

Many Thanks for your advice again. Just for your answer to my above Q 2&3, "if EGX/AGX is not maintained, system will pick the posting keys from special GL ind. config.". Is this special GL ind. config. in OBYC or else ?

Many Thanks,

KH Fong

former_member198650
Active Contributor
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Hi,

No it is from FBKP. Check special GL configuration in the t.code.

Regards,

Mukthar