Store employee documents, the better approach?

[former_member188019]

HI All,

for several transactions/stages related to employee, we need to provide/store documents/letters.

Case 1.

when an employee is transferred, a transfer letter is geneated, with the signature images of valid people at the time of transfer date.

the employee can download this letter anytime.

we want to generate once and save the document, so that there is no need to generate the document everytime the employee clicks the download letter link.

Case 2.

When the residence address is updated by the employee, New residence proof letter should be geneated and given to the employee.

Currently, we implemented this by creating adobe form, but we are calling this form everytime the employee is clicking it. also, month on month there are changes implemented in the form, so the downloaded form is getting changed as compared to the orginal form.

so, we are planning to generate once, and store the pdf somewhere, and reference it.

the question, is what is the best place to store this pdf binary.

is it in SAP Ztables, or do we need something like contenet server, and/or SAP DMS.

thanks,

Madhu_1980

[sahirn]

Hello Madhu,

You can also think of Digital Personnel File (read here Digital Personnel File (DPF) - HR Administrative Services (PA-AS) - SAP Library) or OpenText Employee File Management (EFM)

Regards,

Sahir

[siddharthrajora]

yes there is no standard solution, you can use processes and forms for this and made forms so each time Employee can print themselves directly

[Former Member]

Hi Madhu,

You can do couple of ways, depends on the size of documents and document storage strategy.

Simple and easiest:

1. Store all your documents in ECC Ztable as binary format and retrieved them as PDF string where user wanted to use.

Other option you can consider , configuring the DMS with your ECC and archive the files, that is the best and easiest option I would go.

There other options like AL11 , create path and map to file server .

Thanks

Krishna