Excess Material Return process

[former_member377202]

Dear Expert,

Could you please share your experience to return excess material issued through PM work Orders. Please see the scenario below :

1. Users issued the Materials through PM Work orders now he/she want to return the unused material to warehouse.Should users enter the negative quantity into WOs to return ?
2. Or user can directly pick the materials and warehouse guys can return it through movement type 262.

What are the advantages and disadvantages using the first scenario. We opted the second scenario but you would like to have your expert advice.

Regards,

Kavvya

[jogeswararao_kavala · Accepted solution]

Hello Kavya,

You can do either way.

• Option1: In the same Order you can add a new line in Components with negative Quantity. (This amounts to mvttyp 262)
• Option2: You can use tcode MB1A with mvttyp 262 and post a document.

See the discussion here:

Hope these things answer your query suitably.

Regards

KJogeswaraRao

[former_member377202 · Accepted solution]

Hello Jogeswara,

Thanks for your response.But i would like to know which is the best practice.Adding negative quantity in WO is uncessary increase the line items..

Regards,

Kavya

[jogeswararao_kavala · Accepted solution]

Usually Option1 is recommended. In certain situations Option2 is suggested as an alternative to Option1. This is based on my exposure.

[sebastian_lenartowicz · Accepted solution]

Greetings Kavya, Jogeswara,

Weighing these options comes down to whether your Maintenance Planners and Cost Controllers want and accept a reduction in the Planned cost of the Work Order.

Note that if you should plan an item with a negative value, the Planned Order Cost will be reduced and when you then process that item of the Reservation to post the material back into stock, the Actual Cost is reduced. So your Planned Costs will be adjusted to match the Actual Costs for the materials.

However, if you simply post back to stock using MIGO or MB1A, then only Actual Costs are affected and you will see an underspend.

Also, consider the responsibilities - if the Work Order processor makes the negative item and the stores person posts the material back into stock, both are aware that the item was returned. But if only the material posting is made, then only the person doing the posting knows. So, consider your business process in the warehouse - how do the people actually do this "on the ground".

Unfortunately, you can't do an unplanned goods return when you do an Order Confirmation...

[former_member377202 · Accepted solution]

Jogeswara & Sebastian,

Thanks for your valuable suggestion.I will discuss with the business and will go for whichever best suitable.

Regards,

Kavvya