ECM Workflow

[Former Member]

Hello Experts,

We are implementing ECM with workflow and we are <b>not implementing SAP HR</b>.

Can we create organisation unit,Role,Job,user even HR not implemented and assign to workflow?

How to trigger a mail to particular material group persons in a company code?

can we create rules to send a mail automatically who is assigned to that material group?

Please help me.

Thanks in Advance.

[Former Member]

Thanks for your help.

[Former Member]

Triggering a workflow event on a particular material group can only be done using custom code(custom workflow).

Pls remember Rehman is talking about standard workflow and that he has helped you with maximum inputs...

Pls research yourself on what can be done by a workflow ...

Satya

[Former Member]

Hi Rajasekhar,

A separate workflow organisation plan should be created by using different plan version ‘W1’, to meet your needs.

Suppose your company implements HR module in the same server of workflow. So the Current Plan will be always of HR .

The use of HR plan in future needs to be decided on case to case basis, so you need to use alternate Plan Version.

Workflow identification Description Start event Reqd?

WS90000001 ECH: Release ECO Enhancement None

WS90000002 ECH: Close ECO Enhancement None

WS90000003 ECH: info on object status Enhancement None

WS90000004 ECH: Convert ECR into ECO Enahncement None

WS90000005 Approve ECR Enhancement None

WS90000006 ECH: check ECR (not object check) Enh. None

WS90000007 ECH: Change request insp. request Enh. None

WS90000008 ECH: ECR/ECO (Rel.4.0) Enhancement ECM-OPENED

WS90000009 DM: Common Approval Process None

WS90000010 Notify material discontinuation BUS1001-CHANGED Yes

WS90000011 Deleted

WS90000012 DM: MM01->CV01: Mfg Parts & Assemblies BUS1001-CREATED;

BUS1001-CHANGED

WS90000013 dm_test_01 DRAW-CHANGED

WS90000014 DM: Non-Std Purchased Parts DRAW-CHANGED Yes

WS90000015 Notify sales order change BUS2032-CHANGED Yes

WS90000016 Initiate Proforma Budget Approval None Yes

Regards

Rehman

Reward Points if it is useful to you

[Former Member]

Hi Rehman,

My question is how to trigger a mail to particular group of material(Material Group head i.e Engg,Desgin person).

Is there any field in master data to assign engg person,Design person?

Thanks for your reply.

My email Id : rs_b007@yahoo.com

Thanks,

Raj

[Former Member]

Hi Rajasekhar,

I sent a pdf document on workflow, which gives details about that.

Regards

Rehman

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[Former Member]

Hi Rehman

can u please send me the doc on niranjandandekar@hotmail.com

thanx a ton

Niranjan

[Former Member]

Hi Raj,

What I understand from your requirement is:-

Whenever a material master is created/change the mail has to go to a Material group Person right?

Do to this there is no standard Workflow available in SAP R/3, But you can achieve to solution by custom way.

1. You can use the Std Workflow WS90000010 with BUS1001 and modify the event for triggering and calling the Functional Module.

2. Make Material group Field as mandatory,

3. Create your Organization Plan with proper assignments to material group responsible persons.

4. Use appropriate Function Module for this purpose.

"MATERIAL_MAINTAIN_DIALOGUE

"CALL_SCREEN_SAPLMGMM

"CALL_SCREEN_DIRECT_SAPLMGMM

"MATERIAL_MAINT_DIAL_GET_DOC

This workflow is very simple but you need workflow consultant with strong ABAP knowledge.

Regards

Rehman

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[Former Member]

Hi Rehman.

In ECR we assign a object(Ex : material1), when my ECR released or converted to ECO, workflow should trigger to the concerned MRP controller/Buyer/Engg/Design of the material.

This is my requirement.

Sorry to bother you............

Thanks,

Raj

[Former Member]

Hi Raj,

The Std Workflow of ECR/ECO has to be modified accordingly:

1. You need to create a ZObjects for Authorizations, Properly assign the roles to this authorizations.

2. Build Validations to the Material Master attached fields, :- If MM is found with the Status Convert ECR "SET" then Trigger a Mail to MRP Controller by

To do all these as i have told earlier, you need to have a workflow consultant with Strong ABAP knowledge.

Convert ECR SM05 MRP Controller etc

Close ECO SM06 MRP Controller

Release ECO SM07

Regards

Rehman

[Former Member]

Hi Raj,

The Std Workflow of ECR/ECO has to be modified accordingly:

1. You need to create a ZObjects for Authorizations, Properly assign the roles to this authorizations.

2. Build Validations to the Material Master attached fields, :- If MM is found with the Status Convert ECR "SET" then Trigger a Mail to MRP Controller by

To do all these as i have told earlier, you need to have a workflow consultant with Strong ABAP knowledge.

Convert ECR SM05 MRP Controller etc

Close ECO SM06 MRP Controller

Release ECO SM07

Regards

Rehman

[Former Member]

Hi Raj,

Please take a help of workflow consultant & ABAP expert to understand this, this will give you a complete ECR/ECO Workflow calling positions from Workflow Org plan.

-

---

@5H\QActivity@ Activity

0000000005 ' Get position of user from workflow org '

-

---

Control

-

---

Standard Task TS90000011 z_dm_agnt01

Name Get position of user from workflow org

Validity 01.01.1900 To 31.12.9999

Object Type USR01 BO

SAP user

Object Method GETUSERORGPOSITION

Properties

Task references synchronous object method.

Task maintained completely

Task executed with background processing

No agents are assigned to task.

Binding Definitions

Task Container <- Workflow Container

&INITIATOR& <- &Z_WF_INITIATOR&

Task Container -> Workflow Container

&OTYPE& -> &OTYPE&

&POSID& -> &POSID&

&SHORT& -> &SHORT&

&STEXT& -> &STEXT&

Outcomes

-

---

Active Outcome Outcome Name

Processing obsolete

No position found for the user

Multiple positions found the user

Other

-

---

Step Priority 1

Change Data

@5N\QMultiple Condition@ Multiple Condition

0000000009 ' Route approval using Group-ID '

-

---

Basis of Comparison:

&GROUPID&

Outcome Name: From = 1 (DM)

Value:

1

Outcome Name: From = 2 (CDM)

Value:

2

Outcome Name: From = 3 (PE)

Value:

3

Other Values: Invalid route

Properties

-

---

sap.bc.bmt.wfm.groups |

sap.bc.bmt.wfm.label |

Change Data

@5H\QActivity@ Activity

0000000053 ' Selection of Checker '

-

---

Control

-

---

Standard Task TS90000012 z_dm_list5

Name Selection of Checker

Validity 01.01.1900 To 31.12.9999

Object Type WF_TASK BO

Task as step in workflow

Object Method DISPATCH

Properties

Task classified as general task

Task references synchronous object method.

Task references object method with dialog.

Task maintained completely

Agent Restriction

&REQUESTEDBYAGENT&

Binding Definitions

Task Container <- Workflow Container

&OBJECTLIST& <- &OBJECTLIST&

&TASK_ID& <- 'TS90000013'{TYPE=SWWWIHEAD-WI_RH_TASK}

&NAMELIST& <- &NAMELIST&

Task Container -> Workflow Container

&REQUESTEDTOAGENT& -> &SELECTEDOBJECT&

Task Description:

- 1 -

You are receiving this work item in response to creation or

change of document.

Creation date :

Creation time :

This document needs Checker's approval.

Please select a Checker.

The system will then send this document to the selected Checker.

Outcomes

-

---

Active Outcome Outcome Name

Processing obsolete

Task & is a background task and cannot be assigned

No task was chosen.

Task & does not exist

Notification

-

---

Recipient of Notification

&REQUESTEDBYAGENT&

Text Sent

- 1 -

Your document has been sent to

Properties

-

---

sap.bc.bmt.wfm.groups |

sap.bc.bmt.wfm.label |

Other

-

---

Step Priority 1

Change Data

@5K\QContainer operation@ Container operation

0000000165 ' Initialise SelectedChoice '

-

---

SelectedChoice

=

Properties

-

---

sap.bc.bmt.wfm.groups |

sap.bc.bmt.wfm.label |

Change Data

@5J\QUser Decision@ User Decision

0000000193 ' CDM's Decision '

-

---

Title Checker's Approval

Decision Texts Outcome Name

Approve Checker-Approved

Reject Checker-Rejected

Outcomes

-

---

Active Outcome Outcome Name

Processing obsolete

Control

-

---

Standard Task TS90000013 z_dm_dcn01

Name DM: Checker's approval

Validity 01.01.1900 To 31.12.9999

Object Type DECISION BO

Technical implementation of a user decision

Object Method PROCESS

Properties

Task classified as general task

Task references synchronous object method.

Task references object method with dialog.

Task maintained completely

Agent Restriction

&REQUESTEDTOAGENT&

Binding Definitions

Task Container <- Workflow Container

&NOTE_REFERENCE& <- &PD_URL&

&EXTENDED& <- 'X'{TYPE=SYST-INPUT}

Task Container -> Workflow Container

&CURRENTAGENT& -> &_WI_ACTUAL_AGENT&

Task Description:

- 1 -

Choose one of the decision options given. This completes the

processing of this step.

Before you make a decision, you can display the attachments and

objects which have been attached to the user decision. You can

also create your own attachments.

If you choose Cancel, the user decision remains in your inbox for

processing.

Notification

-

---

Recipient of Notification

&REQUESTEDBYAGENT&

Text Sent

- 1 -

User made the user decision.

Result:

Methods

-

---

draw

DISPLAY

Properties

-

---

sap.bc.bmt.wfm.groups |

sap.bc.bmt.wfm.label |

Other

-

---

Step Priority 1

Change Data

@5J\QUser Decision@ User Decision

0000000222 ' PE's Decision '

-

---

Title Project Enginner's Approval

Decision Texts Outcome Name

Approve PE-Approved

Reject PE-Rejected

Outcomes

-

---

Active Outcome Outcome Name

Processing obsolete

Control

-

---

Standard Task TS90000014 z_dm_dcn02

Name DM: Project Engr's approval

Validity 01.01.1900 To 31.12.9999

Object Type DECISION BO

Technical implementation of a user decision

Object Method PROCESS

Properties

Task classified as general task

Task references synchronous object method.

Task references object method with dialog.

Task maintained completely

Agent Restriction

&REQUESTEDTOAGENT&

Binding Definitions

Task Container <- Workflow Container

&NOTE_REFERENCE& <- &PD_URL&

&EXTENDED& <- 'X'{TYPE=SYST-INPUT}

Task Container -> Workflow Container

&CURRENTAGENT& -> &_WI_ACTUAL_AGENT&

Task Description:

- 1 -

Choose one of the decision options given. This completes the

processing of this step.

Before you make a decision, you can display the attachments and

objects which have been attached to the user decision. You can

also create your own attachments.

If you choose Cancel, the user decision remains in your inbox for

processing.

Notification

-

---

Recipient of Notification

&REQUESTEDBYAGENT&

Text Sent

- 1 -

User made the user decision.

Result: &

Methods

-

---

draw

DISPLAY

Other

-

---

Step Priority 1

Change Data

@5J\QUser Decision@ User Decision

0000000300 ' PM's Decision '

-

---

Title Project Manager's Approval

Decision Texts Outcome Name

Approve PM-Approved

Reject PM-Rejected

Outcomes

-

---

Active Outcome Outcome Name

Processing obsolete

Control

-

---

Standard Task TS90000015 z_dm_dcn03

Name DM: Project Manager's approval

Validity 01.01.1900 To 31.12.9999

Object Type DECISION BO

Technical implementation of a user decision

Object Method PROCESS

Properties

Task classified as general task

Task references synchronous object method.

Task references object method with dialog.

Task maintained completely

Agent Restriction

&REQUESTEDTOAGENT&

Binding Definitions

Task Container <- Workflow Container

&NOTE_REFERENCE& <- &PD_URL&

&EXTENDED& <- 'X'{TYPE=SYST-INPUT}

Task Container -> Workflow Container

&CURRENTAGENT& -> &_WI_ACTUAL_AGENT&

Task Description:

- 1 -

Choose one of the decision options given. This completes the

processing of this step.

Before you make a decision, you can display the attachments and

objects which have been attached to the user decision. You can

also create your own attachments.

If you choose Cancel, the user decision remains in your inbox for

processing.

Notification

-

---

Recipient of Notification

&REQUESTEDBYAGENT&

Text Sent

- 1 -

User made the user decision.

Result: &

Methods

-

---

draw

DISPLAY

draw

EDIT

Other

-

---

Step Priority 1

Change Data

@5H\QActivity@ Activity

0000000309 ' Selection of Project Engineer '

-

---

Control

-

---

Standard Task TS90000016 z_dm_list6

Name Selection of Project Engineer

Validity 01.01.1900 To 31.12.9999

Object Type WF_TASK BO

Task as step in workflow

Object Method DISPATCH

Properties

Task classified as general task

Task references synchronous object method.

Task references object method with dialog.

Task maintained completely

Agent Restriction

&REQUESTEDBYAGENT&

Binding Definitions

Task Container <- Workflow Container

&OBJECTLIST& <- &OBJECTLIST&

&NAMELIST& <- &NAMELIST&

&TASK_ID& <- 'TS90000014'{TYPE=SWWWIHEAD-WI_RH_TASK}

Task Container -> Workflow Container

&REQUESTEDTOAGENT& -> &SELECTEDOBJECT&

Task Description:

- 1 -

You are receiving this work item in response to creation or

change of document.

Creation date :

Creation time :

This document needs Project Engineer's approval.

Please select a Project Engineer.

The system will then send this document to the selected Project

Engineer.

Outcomes

-

---

Active Outcome Outcome Name

Processing obsolete

Task & is a background task and cannot be assigned

No task was chosen.

Task & does not exist

Notification

-

---

Recipient of Notification

&REQUESTEDBYAGENT&

Text Sent

- 1 -

The document has been sent to

Other

-

---

Step Priority 1

Change Data

@5H\QActivity@ Activity

0000000314 ' Selection of Project Manager '

-

---

Control

-

---

Standard Task TS90000017 z_dm_list7

Name Selection of Project Manager

Validity 01.01.1900 To 31.12.9999

Object Type WF_TASK BO

Task as step in workflow

Object Method DISPATCH

Properties

Task classified as general task

Task references synchronous object method.

Task references object method with dialog.

Task maintained completely

Agent Restriction

&REQUESTEDBYAGENT&

Binding Definitions

Task Container <- Workflow Container

&TASK_ID& <- 'TS90000015'{TYPE=SWWWIHEAD-WI_RH_TASK}

&NAMELIST& <- &NAMELIST&

&OBJECTLIST& <- &OBJECTLIST&

Task Container -> Workflow Container

&REQUESTEDTOAGENT& -> &SELECTEDOBJECT&

Task Description:

- 1 -

You are receiving this work item in response to creation or

change of document.

Creation date :

Creation time :

This document needs Project Manager's Approval.

Please select a Project Manager.

The system will then send this document to the Selected Project

Manager.

Outcomes

-

---

Active Outcome Outcome Name

Processing obsolete

Task & is a background task and cannot be assigned

No task was chosen.

Task & does not exist

Notification

-

---

Recipient of Notification

&REQUESTEDBYAGENT&

Text Sent

- 1 -

The document has been sent to

Other

-

---

Step Priority 1

Change Data

@5K\QContainer operation@ Container operation

0000000318 ' PM rejected '

-

---

SelectedChoice

=

R

12

1

Properties

-

---

sap.bc.bmt.wfm.groups |

sap.bc.bmt.wfm.label |

Change Data

@5K\QContainer operation@ Container operation

0000000324 ' PM Approved '

-

---

SelectedChoice

=

A

12

1

Properties

-

---

sap.bc.bmt.wfm.groups |

sap.bc.bmt.wfm.label |

Change Data

@5K\QContainer operation@ Container operation

0000000327 ' Checker rejected '

-

---

SelectedChoice

=

R

12

1

Properties

-

---

sap.bc.bmt.wfm.groups |

sap.bc.bmt.wfm.label |

Change Data

@5K\QContainer operation@ Container operation

0000000330 ' Checker Approved '

-

---

SelectedChoice

=

A

12

1

Properties

-

---

sap.bc.bmt.wfm.groups |

sap.bc.bmt.wfm.label |

Change Data

@5K\QContainer operation@ Container operation

0000000333 ' PE Rejected '

-

---

SelectedChoice

=

R

12

1

Properties

-

---

sap.bc.bmt.wfm.groups |

sap.bc.bmt.wfm.label |

Change Data

@5K\QContainer operation@ Container operation

0000000336 ' PE Approved '

-

---

SelectedChoice

=

A

12

1

Properties

-

---

sap.bc.bmt.wfm.groups |

sap.bc.bmt.wfm.label |

Change Data

@5I\QCondition@ Condition

0000000339 ' Check decision: Appr/Rej? '

-

---

Condition

- 1 -

&SelectedChoice& = 'A'{TYPE=CHAR1}

Outcomes

True Approved

False Rejected

Change Data

@5K\QContainer operation@ Container operation

0000000348 ' Increase TableIndexValue '

-

---

TableIndexValue

=

&TABLEINDEXVALUE&

11

1

Change Data

@5H\QActivity@ Activity

0000000350 ' Read position ID of agent from table '

-

---

Control

-

---

Standard Task TS90000023 dm_agent_01

Name Read position ID of agent from table

Validity 01.01.1900 To 31.12.9999

Object Type SYSTEM BO

System object type (!!!only for Workflow Wizards!!!)

Object Method LOOPATAGENTS

Properties

Task references synchronous object method.

Task maintained completely

Task executed with background processing

No agents are assigned to task.

Binding Definitions

Task Container <- Workflow Container

&AGENTS& <- &AGENTS&

&INDEX& <- &TABLEINDEXVALUE&

Task Container -> Workflow Container

&POSID& -> &AGENT&

Outcomes

-

---

Active Outcome Outcome Name

Processing obsolete

Other

-

---

Step Priority 1

Change Data

@5K\QContainer operation@ Container operation

0000000363 ' Set table index to 1 '

-

---

TableIndexValue

=

1

Properties

-

---

sap.bc.bmt.wfm.groups |

sap.bc.bmt.wfm.label |

Change Data

@5H\QActivity@ Activity

0000000365 ' Get all agents of approval process '

-

---

Control

-

---

Standard Task TS90000024 dm_agent_02

Name Get higer position Ids in table

Validity 01.01.1900 To 31.12.9999

Object Type USR01 BO

SAP user

Object Method GETLISTALLAGENTS

Properties

Task references synchronous object method.

Task maintained completely

Task executed with background processing

No agents are assigned to task.

Binding Definitions

Task Container <- Workflow Container

&AGDETAILS& <- &AGDETAILS&

&AGENTS& <- &AGENTS&

&POSID& <- &POSID&

Task Container -> Workflow Container

&AGDETAILS& -> &AGDETAILS&

&AGENTS& -> &AGENTS&

&SHORT& -> &SHORT&

&STEXT& -> &STEXT&

Outcomes

-

---

Active Outcome Outcome Name

Processing obsolete

No position found for the user

Multiple positions found the user

Other

-

---

Step Priority 1

Change Data

@5H\QActivity@ Activity

0000000369 ' Read position-text and group-ID '

-

---

Control

-

---

Standard Task TS90000025 dm_agent_04

Name Read position-text and group-ID

Validity 01.01.1900 To 31.12.9999

Object Type USR01 BO

SAP user

Object Method GETPOSITIONGROUPID

Properties

Task references synchronous object method.

Task maintained completely

Task executed with background processing

No agents are assigned to task.

Binding Definitions

Task Container <- Workflow Container

&POSID& <- &POSID&

Task Container -> Workflow Container

&SHORT& -> &SHORT&

&STEXT& -> &STEXT&

&GROUPID& -> &GROUPID&

Outcomes

-

---

Active Outcome Outcome Name

Processing obsolete

No position found for the user

Multiple positions found the user

Other

-

---

Step Priority 1

Change Data

@5H\QActivity@ Activity

0000000374 ' Get all users of higher position '

-

---

Control

-

---

Standard Task TS90000026 dm_agent_05

Name Get all users of higher position

Validity 01.01.1900 To 31.12.9999

Object Type USR01 BO

SAP user

Object Method GETUSERSHIGHERPOSITION

Properties

Task references synchronous object method.

Task maintained completely

Task executed with background processing

No agents are assigned to task.

Binding Definitions

Task Container <- Workflow Container

&POSID& <- &POSID&

&NAMELIST& <- &NAMELIST&

&ADDRESSSTRINGS& <- &ADDRESSSTRINGS&

Task Container -> Workflow Container

&SHORT& -> &SHORT&

&STEXT& -> &STEXT&

&NAMELIST& -> &NAMELIST&

&ADDRESSSTRINGS& -> &ADDRESSSTRINGS&

Outcomes

-

---

Active Outcome Outcome Name

Processing obsolete

Other

-

---

Step Priority 1

Change Data

@5K\QContainer operation@ Container operation

0000000379 ' Assign new RequestedBYagent '

-

---

RequestedBYagent

=

&REQUESTEDTOAGENT&

Change Data

@1S\QSend Mail@ Send Mail

0000000381 ' Send doc to HOD '

-

---

Standard Task TS90000029 dm_agent_09

Name Document fully approved: Send message

Validity 01.01.1900 To 31.12.9999

Receiver:

Re: Send doc to HOD

Mail Text:

- 1 -

This document has been fully approved by .

Pl move to records.

Properties

-

---

sap.bc.bmt.wfm.groups |

sap.bc.bmt.wfm.label |

Other

-

---

Step Priority 5

Change Data

@5K\QContainer operation@ Container operation

0000000395 ' Increase TableIndexValue '

-

---

TableIndexValue

=

&TABLEINDEXVALUE&

11

1

Change Data

@5I\QCondition@ Condition

0000000408 ' Group ID = 4 (PM) '

-

---

Condition

- 1 -

&GroupID& = 4

Outcomes

True Position = PM & above

False Position below PM

Change Data

@5K\QContainer operation@ Container operation

0000000449 ' Set ContinueApproval = 1( End) '

-

---

ContinueApproval

=

1

Properties

-

---

sap.bc.bmt.wfm.groups |

sap.bc.bmt.wfm.label |

Change Data

@5K\QContainer operation@ Container operation

0000000453 ' Abort Approval Process: ContinueApproval = 1 (End) '

-

---

ContinueApproval

=

1

Change Data

@1S\QSend Mail@ Send Mail

0000000455 ' Confirmation to PM '

-

---

Standard Task TS90000030 dm_agent_10

Name Document fully approved: Send message

Validity 01.01.1900 To 31.12.9999

Receiver:

Re: Confirmation to PM

Mail Text:

- 1 -

This document has been fully approved by .

Pl move to records.

Properties

-

---

sap.bc.bmt.wfm.groups |

sap.bc.bmt.wfm.label |

Other

-

---

Step Priority 5

Change Data

Regards

Rehman

Rewards Points if it is Useful

[Former Member]

Hi rehman,

i am in need of config documents for engineering change management....

could you help me out??

mail me to :fapreeth@yahoo.co.in

regards,

pretham.K

[Former Member]

Hi Rajasekhar,

You can create your own organization structure without integrating with HR but with different version,

The Main Standard Workflow template for ECR/ECO is WS90000017.

If you give your email id, i shall send you the workflow document.

Regards

Rehman

Mark Useful Answers

[Former Member]

Hi Rehman Khan,

I need your support to maintain ECR processing with workflow in my project.

Could you please share your ideas and documents to maitain workflow to mail ID: muthusamynagarajan@gmail.com

Regards,

Muthusamy