SD - Billing without income. No posting on account customer.

[former_member444878]

Friends, good afternoon!

We have a difficulty with SAP and we would help to solve the following problem:

In our environment, there is one that material is sent to our customers as "Free Sample". Well, for this material there needs to be a different accounting which has already been made in MM in OBYC, at the goods issue of the material (in the delivery).

Follows the accounting:

Credit in the account Finished Product  and

Debit account Samples account (expenses) for a particular cost center.

So far the flow is normal. And the system is behaving properly.

The problem happens in the next step of the flow that is the generation of the invoice.

We need to generate the invoice, with the material but may not count as income. Normally SAP does the following accounting posting:

Debt on account customer's and

credit on account in the sales account (for example).

We thought about using a clearing account of samples (which already exists), and cause the system to post this debit and credit this account. Thus, "kill" operation.

The accounting at this stage would look like this:

Debit and Credit samples in the transitional account in the suspense account of samples

We have made several tests with the item category (free item "KLN"), with the sales document (associating a determination KOFIAC cash accounts) and setting the VKOA / OV77. But we can not close this last step.

The item must be relevant to the "Nota Fiscal" (at Brasil), so we need him on the invoice.

Does anyone have a solution for this scenario?

Attention .: Remembering that this material can come alone or be an order with several other relevant materials to be counted as income.

Thank you in advance.

Regards,

Frampton Fossi Felix

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Message was edited by: Jyoti Prakash

[Former Member]

Dear Sir,

Please make SALE ORDER, in the standard SAP document type FD,then automatically item category KLN will picked and all the pricing will be coming statistical(see screenshot).

Make delivery and accounting will be same as you have shown (BSX credit and GBB debit in OBYC screenshot).

For billing ,please make the following changes as screenshot.

In your case it is "free sample" no question of any discount becasue discount means there will some value .

[Former Member]

Hi Felix,

How do you set zero value for the free sample item in the Sales Order? Usually free of charge item use 100% discount condition type referring to the basic price,which both assigned to account keys. Thus, it will have 1 pair of posting items: Credit and Debit on sales account which resulting in zero sales and no posting on customer account.

[former_member444878]

Hello, Tahir!

In this case the situation isn't like sap standard. In my country, Brazil, for this specific scenario the material need contain the value in the price table. The tax law rules that price of free sample need to be printed in the "Nota Fiscal". In this case, I can't use the material as discount.

[Former Member]

Hi Felix,

Same case here, we also need output for tax. Our approach is just to have separate logic in the ABAP of the smartform, which get the price from the basic price condition type.

Another solution is maybe you can set statistic condition in pricing procedure, which later can be fetched by smartform to be printed in Nota Fiscal. But still, total value for the free of charge item will be zero.

I haven't tried your approach, but I think if you want to use the cash account scenario, you should have a billing split between free of charge and normal material. Also specific revenue account assignment that will post the material value to balance sheet account, instead of revenue account. Then you will achieve no sales and customer account posting.

[Former Member]

Hi Rosa,

we have here in Greece almost the same requirement. In case we give free good to some customer we need to do some special accounting assignment to the invoice document.

we use a separate sales document type and billing type. we are using the cash discount condition technic in IMG and  we assign our special procedure - which is something like standard procedure KOFIAC - to our billing type.

Of course we do the neccesary Account Assignment in IMG.

Regards.