Use of Profoma invoie in SAP GTS

[spanigra]

Hello Expert,

I am new to GTS. Why profoma invoice required in SAP GTS not commercial Invoice.

Once profoma invoice has created then Customs document generating in SAP GTS. So what is the business logic.

After creation of commercial invoice do we need to create profoma invoice in R/3 ?

And where we do configuration setting for above points.

Appreciate if you can confirm at the earliest.

Thanks

Ravi.

[former_member215181]

Hi Ravi,

Further to Rajesh's advice; the Billing Document is just a convenient way to transfer the necessary data to GTS for creating an Export Declaration, since it contains all necessary and relevant data - for example, Materials, Partners, Prices and Foreign Trade data.  Through the related Delivery, it also has access to Packaging data, etc.

Regards,

Dave

[spanigra]

Thanks Raj,

In my scenario customer create profoma invoice and then it transfer into GTS for customs declaration. If they create then commercial invoice do not flow into GTS.

I could not get your point- "If you can generate commercial invoice by the time you file export declaration, you can absolutely use it however please check if that can happen in all cases otherwise you have to fall back on proforma."

What does it mean. As per our configuration setting we can do whatever we need right ?

Thanks

Ravi

[former_member215181]

Hi Ravi,

In most organisations, the commercial invoice is created after the goods have left the Plant, and that is generally too late to create the Export Declaration (since related documentation might need to be sent with the goods).  In that case, it is convenient to use a proforma to transfer the data to GTS.

But if the company procedures allow the commercial invoice to be created in time, then that can also act as the data transfer vehicle; then no need for a separate proforma.

Regards,

Dave

[Former Member]

Ravi,

Majority of the cases, export declaration will be filed before the truck leaves the warehouse which means PGI has not been done yet and commercial Invoice will be generated only after PGI is complete.

Because of the above reason, Commercial Invoice will not be available at the time of filing export declaration and the possible option is to use proforma.

Regarding the configuration, yes you can choose whichever the invoice you want to use to create export declaration.

Also, for Brazil you need to have commercial invoice for filing export declaration.

Regards

Raj

[Former Member]

Ravi,

It does not have to be only Proforma Invoice to create export declaration, However depending on your business scenario.

You can clear export customs using proforma however commercial invoice is must at the time of clearing goods on the receiving side.

If you can generate commercial invoice by the time you file export declaration, you can absolutely use it however please check if that can happen in all cases otherwise you have to fall back on proforma.

Regarding the configuration:

ECC:

Check -SPRO -  SD - Foreign Trade Customs - SAP GTS plugin - Control Data Transfer - Configure Doc types  -Check the SD0C

Here you can can see which Billin doc types are configured.

Once you find them, Check the Feeder system doc types mapping in GTS.

Please do let me know if couldn't get there. Thanks.

Regards

Raj