Control access to users in KM

[Former Member]

Hi Team,

We are consolidating 2 systems into one single system. Old system had employee payslips,leave history,workhistory etc which will not be available going forward as OLD system ECC and portal are being decommisioned. So we planned to take backup of the data in PDF's.

Now we would like to define a way to make these pdf's available to individual users whenever they require.

If we store in KM or any other repository in a single folder can we configure in such a way that a particular user can alone see his pdf's and not other's and the same to other users as this is confidential info.

All the users will have access to KM document iview which will point to that KM folder which has all the pdf's but loggedin user should be able to access his document alone and not other users.

Can you please suggest a way out for this or any other better approach for our scenario.

regards

Bharat

[Former Member]

Hi Team,

Any solutions for our requirement.

regards

Bharat

[rohit_singhal]

Hi Bharath,

There are a couple of ways that you could try:

1. The easiest solution in terms of efforts development that I could think of was to save the pdf in /userhome for each respective user. userhome is a repository in KM where each user who logs in has a folder created with their login ids. The links/documents maintained under this folder can be accessed from the standard iView: favorites. So the solution can be to manually place the pdfs for each user in their respective folders under /userhome repository in KM.

2. You can store all pdfs in one folder and then write a code which dynamically changes the permissions of each pdf such that only the user who should be able to view the pdf has read access. Therefore when the KM Navigation iview is opened by the user, they will only see their pdf and not any other.

Let me know in case you need any further details.

Best Regards,

Rohit