Sap Helpers...Please give me solution with detail.......

[Former Member]

Hi Guru's

during the interview, i am not able to give answers these 2 questions. So, can u give me answer alongwith configure(if require). i am fresher on sap fico and give me clear solution, where system needs configure for these?

1.User made a down payment for rs.50,000/- against this customer sent invoice for 1,00,000/- how u can clear this special item. client wants automatically clear this down payment against invoice finally gl shows net balance i.e.,50,000/- how?

2.when posting an invoice particular field ex.payment terms is reqd field in 'Field Status Group' and same field is suppressed in posting key field status. what is the effect on the system. which one system will take?

adv thx

venkat

[Former Member]

Hey all

Continuing with Venkata's ques, is there a possibility of automatic clearing of Down Payments? I mean i m not aware of the same. If any1 is aware, plzz elaborate.

Thxs

[sridevi_p]

Hi,

1. Down payment receipt: - Steps for configuration

Step 1: Create GL under Current Liabilities - Down pmt received. select the Line item display; Recon A/c: Customer; Sort Key: 031; FSG: G067

Step 2: IMG-FA-ARAP-Bus Trans-Down Pmt Recd - Define Recon Account for Customer Down payment-

Double click the line D-A-DownPmt-Down Pmt

Enter CoA

Recon A/c: Debtors GL account

Special GL A/c: Down pmt Recd GL acc no

Save

Testing:

1. Tcode: F-29

Customer>>accounbt: Customer GL

Special GL : A

Bank Account: Bank GL

2. Make Sales entry using F-22 (down pmt will be shown in the status)

3. Clearing: F-39; Click the required Down pmt and Save; Even partial is possible

2nd Question:

If both Posting key and FSV has the same field as Required and optional, system uses the link rules, takes the one which has the highest priority.

Both FSG and PK control the same feilds in a document.There is no dominance between FSG and Posting keys..but we should know the allowed combinations....

If text is made required in PK and suppressed in FSG..the system will issue a error msg..Rules for PK...and FSG....is set incorrectly for SGTXT field.

Permissable combinations:

Pk R/S O/S R/o R S O

FSG S/R S/O o/r R S O

Result e SD RD NP NP NP

R = required

s = suppressed

e = error

SD = Suppressed dominates

Rd = required dominates

np = no problem.

Regards,

Sridevi

• Please assign points, if useful

[Former Member]

Hi Sridevi,

Thanks for valuable answer, I got thearitical answer but i am not able to understand the permisible combinations in Question-2, Can u come with more detail and in Qustion-1 u r saying manual clear,but client wants automatically clear the down payment when receive the invoice. is there any logic on this issue?

2nd Question:

If both Posting key and FSV has the same field as Required and optional, system uses the link rules, takes the one which has the highest priority.

Both FSG and PK control the same feilds in a document.There is no dominance between FSG and Posting keys..but we should know the allowed combinations....

If text is made required in PK and suppressed in FSG..the system will issue a error msg..Rules for PK...and FSG....is set incorrectly for SGTXT field.

-

---

FROM HERE PLEASE EXPLAIN CLEAR:

Permissable combinations:

Pk R/S O/S R/o R S O

FSG S/R S/O o/r R S O

Result e SD RD NP NP NP

R = required

s = suppressed

e = error

SD = Suppressed dominates

Rd = required dominates

np = no problem.

thank U

Venkat

Message was edited by:

Venkata Krishna

[sridevi_p]

Hi,

If PK is Required & FSG is Suppressed: Result : Error

If PK is Suppressed & FSG is required: Result: Error

if PK is optional & FSG is Supressed Result: Supressed

If PK is suppressed & FSG is optional Result: Supressed

if PK is Required & FSG is optional Result: Required

if FSG is optional & FSG is required Result: Required

If PK & FSG are same Result: No Issues

Regards,

Sridevi

<i>Please assign points, if u find information useful</i>

[Former Member]

hi venkat,

for ur first question we have to do some configuration .

(1) link b/w debtors to advance from customers.

t.c-obxr

here we are giving the gl a/cs of sundry debtors(reconciliation a/c), adv from customers(reconciliation a/c) which is under liability.

(2) advance receipt from customer. t.c-f-29

(3) sales invoice . t.c f-22

(4) transfer from special g/l to normal a/c. t.c f-39.

(5) clearing of normal items (f-32).

for ur second question the system will not take either of them.if the system having this type customisation it will give error msg.

regards,

siva