11 Replies Latest reply: Sep 3, 2007 12:37 PM by Darwin Lo RSS

block and parked invoice

nitin gupta
Currently Being Moderated

what is the diff between blocked invoice and parked invoice

  • Re: block and parked invoice
    Darwin Lo
    Currently Being Moderated

    Dear Nitin,

     

    When an invoice is blocked, Financial Accounting cannot pay the invoice. Invoices can be blocked either automatically or manually.

     

    You can park invoices or credit memos. This means that you enter the invoice data or credit memo data in the system and save it in a document, but the system does not post this invoice initially.

  • Re: block and parked invoice
    ARUN Agrawal
    Currently Being Moderated

    Hi,

     

    Block invoice is due to varainces in invoice quatity,value with PO quantity ,value.You have to unblock this invoice for further processing.

     

    Parked invoice may be incomplete data which you have received in invoice,so you park that invoice insead of deleteing the already entered data .When you receive the complete data you enter that in the parked invoice and post it.

     

    Thanks

    Arun

  • Re: block and parked invoice
    Ravi Kumar Ganti
    Currently Being Moderated

    12 © Galileo Press 2006. All rights reserved.

    1 What is Invoice Verifi cation?

    1.3 Processing Blocked Invoices

    When an invoice has been blocked for payment due to a

    mismatch that is outside the invoice tolerances, all that

    is different from an invoice that has not been blocked for

    payment is the setting of the payment blocking fl ags . Figure

    1.8 shows an invoice with a payment-blocking fl ag ( In

    this case an R to indicate an invoice-verifi cation block ).

    The fi nancial postings are the same. The value is still shown

    as an open item on the vendor account , so any effect

    on the moving average price ( or price variance account )

    will still occur, even if the document is blocked. The only

    action that is required to process blocked invoices is to

    decide if the blocks should be removed. There are two

    ways to remove the blocks, both using transaction MRBR

    These are:

    _ Manually, by indicating which block or blocks are to

    be removed

    _ Automatically, by running MRBR with the automatic

    release fl ag set on

    Figure 1.8 Payment-Blocking Flag

    Many people make the mistake of simply removing the

    blocks using a fi nancial transaction such as FBL1N . This

    removes the fl ag and allows a payment to be made,

    but it does not process the blocked record properly, so

    the items still appear in the blocked invoice transaction

    ( MRBR ) even after they have been released. Figure 1.9

    shows the FBL1N screen that should not be used to manually

    release invoices.

    Caution: Only use MRBR to process blocked invoices,

    to avoid corrupting the data used by MRBR.

    Using Workfl ow when Mismatches Occur

    Someone will have to investigate when an invoice is

    blocked during MIRO, but how are they informed that

    there is a problem and what caused it? Many organizations

    simply photocopy the invoice and pass it to the

    appropriate department with a handwritten explanation

    of the problem. This works well enough if the volumes of

    invoices that are posted are low and only a few people

    are involved in the investigations. This keeps it simple

    and is often the best way.

    However, if the volumes are large and/or many people

    are involved in the investigations, then a more sophisticated

    solution is required. This is where workfl ow plays a

    very useful part in the process. MIRO can trigger a workfl

    ow message ( normally an SAPmail or email message

    that can be formatted to suit your needs ) to an appropriate

    user whenever a mismatch occurs. This is normally a

    request to correct a price or complete a goods receipt to

    make the details match the invoice.

    The usual response to these messages is to carry out

    the change or to reply stating that the details are correct

    and the vendor’s invoice should not be paid. This is

    a standard option in SAP and requires minimal confi guration

    and setup, ideally with the help of your workfl ow

    consultant.

    Using MRBR

    MRBR should be checked regularly, and this transaction

    should be seen as the sole transaction for managing the

    release of blocked invoices . You can list blocked invoices

    by vendor , by date, by purchasing group , or by user,

    among other criteria. The system will then display the

    blocked invoices that match the selection options, and

    you will then be able to release invoices manually. Figure

    1.10 shows an example of the screen used to manually

    manage blocked invoices.

    This should only be necessary when you do not wish to

    change the purchase order to correct the price or when

    you wish to pay for the items even though a receipt may

    not be have been fully posted. To release an invoice, you

    can either select individual blocking reasons ( quantity,

     

     

    14 © Galileo Press 2006. All rights reserved.

    1 What is Invoice Verifi cation?

    Figure 1.11 Release Automatically Flag in MRBR Initial Screen

    1.4 Parking Invoices

    The Invoice Parking functionality provided by SAP has a

    very specifi c purpose, and if you are using it for this purpose

    then it functions well. If, on the other hand, you are

    using the parking process as a specifi c step in the normal

    processing of invoices, then you may fi nd that it is

    not designed for this purpose and you may experience

    problems.

    The function has been provided to address situations

    where, for whatever reason, the user does not wish to

    complete the invoice-verifi cation transaction but wishes

    to keep the data entered so far. This is ideal if a complex

    invoice is being processed and there is not enough time

    to complete the transaction. The data entered so far can

    be parked and returned to at a later stage.

    There are two main ways to park an invoice. The most

    common is to decide partway through posting an invoice

    that you wish to exit and save your work done so far

    without processing the invoice. To do this, you can use

    the menu option Edit > Switch to Document Parking.

    This will allow you to save the work you have done so far

    without the document being posted.

    The other option is to start off by using the Invoice

    Parking function directly, instead of MIRO, using transaction

    MIR7 . This is used in situations where you know

    that you will not want to process the invoice at this stage.

    Figure 1.12 shows the initial screen of the MIR7 invoiceparking

    transaction. Note how similar this is to the MIRO

    screen.

    This is where some implementations misuse the function.

    Sometimes people interpret the Invoice Parking

    function as an integral step in the process. It does appear

    that all invoices could be posted as parked fi rst, and then

    someone else ( perhaps someone more senior ) could

    process the parked invoice into a fully processed invoice.

    This can be done, and I have seen it used in this way in

    some implementations, but you have to keep in mind

    that it was not designed to be used in this way and so is

    unlikely to function in the way you hoped. In the implementations

    I have seen, parking was excessive because of

    overuse of the goods receipt-based invoice verifi cation

    fl ag ( covered in detail in Section 2.1 ).

    For instance, you can view and monitor parked

    invoices using transaction MIR6 , the Invoice Overview

    Figure 1.12 Initial Screen of the MIR7 Transaction

     

  • Re: block and parked invoice
    Bijay Kumar Barik
    Currently Being Moderated

    Hi,

     

    You are blocking the Invoice for payement to vendor based on various reasons like qulity and quantity or payment date  is 45 days but ur doing invoice at 30 days.

     

    Parking the Invoice means you got the Invoice and entring to systems but during that you find , there some mistakes and want to edit it, so u inform the vendor and  park it. later u got modified vendor invoice and now u can edit that Invoice (parked).

     

    Hope helpful.

     

    Regards,

     

    Biju K

Actions