Double invoice

[Former Member]

Wat is check double invoice in vendor master & it's utilization in a company?

[pmayilvahanan]

Hello Prakash,

It used to avoid the duplicate entries of the invoices by comparing the vendor, company code and value of the invoice.

Mayil

[Former Member]

Check Flag for Double Invoices or Credit Memos

Indicator which means that incoming invoices and credit memos are checked for double entries at the time of entry.

Use

Checking Logistics documents

Firstly, the system checks whether the invoice documents have already been entered in the Logistics invoice verification; the system checks invoices that are incorrect, or invoices that were entered for invoice verification in the background.

Checking FI documents

The system then checks whether there are FI or Accounting documents that were created with the original invoice verification or the Logistics verification, and where the relevant criteria are the same.

Checking Logistics documents

In checking for duplicate invoices, the system compares the following characteristics by default:

Vendor

Currency

Company code

Gross amount of the invoice

Reference document number

Invoice document date

If all of these characteristics are the same, the system issues a message that you can customize.

When you enter credit memos or subsequent adjustments, the system does not check for duplicate invoices.

Exception: Country-specific solution for Argentina, where invoices and credit memos are checked for duplicate documents.

No message is issued if you enter a document that has previously been reversed.

Dependencies

The system only checks for duplicate invoices in Materials Management if you enter the reference document number upon entering the invoice.

In Customizing for the Logistics invoice verification, you can specify that the following characteristics should not be checked:

Reference document number

Invoice document date

Company code

This means that you can increase the likelihood that the system will find a duplicate invoice, because you can reduce the number of characteristics checked.

Example

The following document has already been entered and posted:

Reference document number: 333

Invoice date: 04/28/00

Gross invoice amount: 100.00

Currency: EUR

Vendor: Spencer

Company code: Munich

You have made the following settings in Customizing:

The field "Reference document number" and "Company code" are deselected, which means that these characteristics will not be checked.

Now you enter the following document:

Reference document number: 334

Invoice date: 04/28/00

Gross invoice amount: 100.00

Currency: EUR

Vendor: Spencer

Company code: Berlin

Result

Because you entered a reference document when you entered the invoice, the system checks for duplicate invoices.

The reference document number and the company code are different from the invoice entered earlier, but these characteristics are not checked due to the settings you have made in Customizing.

All other characteristics are the same. As a result, the system issues a message that a duplicate entry has been made.

If the "Reference document number" had been selected in Customizing, the system would have checked the document and discovered that it was different from the invoice entered earlier, so it would not have issued a message.

Checking FI documents

Depending on the entry in the field "Reference", one of the following checks is carried out:

1. If a reference number was specified in the sequential invoice/credit memo, the system checks whether an invoice/credit memo has been posted where all the following attributes agree:

Company code

Vendor

Currency

Document date

Reference number

2. If no reference number was specified in the sequential invoice/credit memo, the system checks whether an invoice/credit memo has been posted where all the following attributes agree:

Company code

Vendor

Currency

Document date

Amount in document currency

regards,

indranil

[Former Member]

as the name suggest it is used to avoid the post the same invoice twice

if u have not activated this check the u go to miro then post a invoice with reference to po and after that again use the same po no. as refrence and post the invoice again then system will allow u to do so w/o any message

but if u activate the check in vendor master and in the spro>mm>IV>incoming invoice then SYSTEM WILL GIVE U A WARNING MESSAGE

[Former Member]

dear,

check double invoice means,

if u recieve material and later u recieve invoice and clear amount to vendor fine .

later vendor send u invoice for the same invoice then system will not allow u to verify invoice because there no GR

regards,

snb