18 Replies Latest reply: Nov 26, 2013 8:06 AM by Ali Eshaghi Beni RSS

Link SAP DMS to Content Server

Christoph Hopf
Currently Being Moderated

Hi all, 

 

Im user in SDN community, i saw you responding some question about SAP DMS, i have the following scenario :

 

1.- I use SAP DMS in this moment and attach files from the server file.

2.- Actually i have KM in the company, here have many document for common use to the company. for instance quality control specification documents.

 

I need link SAP DMS to KM (Content Server), How can i attach files content in km to SAP DMS from transactions CV01N and CV02N. What´s customizing activitys i need apply?

 

 

Best Regards,

Jhonny Mogollón

Consultor SAP

Infogesa

 

  • Re: Link SAP DMS to Content Server
    Christoph Hopf
    Currently Being Moderated

    Hi Jhonny,

     

    in the standard of transaction CV01N or CV02N you see the original area at the bottom tab ‘Document Data’ or you can navigate directly to tab ‘Originals’. Both times you find the same small icons. To add an original you can use whether the ‘CREATE’(white sheet) or ‘OPEN’ button. If you choose CREATE a pop-up window appears where you can enter all original related data (workstation application, description, …). In the path field you can enter the path to the original manually or you can browse for it using the F4 help.  Since you select the correct file on your PC or Server please press OK and the path will be entered in the pop-up field automatically.

     

    After you entered all this data and confirm you will return to the CV01N or CV02N screen and see that the original file is added. However the displayed lock sign is still open which means that the original is not checked in at the moment. Please use the small green CHECKIN icon and select a suitable storage category on the next screen. After confirming your selection and saving the document the original is checked in correctly.

     

    Regarding the customizing I would kindly ask you to check the following settings:

     

    1. Storage category:

    Please check if a storage category is maintained in your system. I would recommend you to use the Content Server (KPRO) storage type. Therefore please go to transaction DC10 and choose the

    relevant document type. Display its details and you will find a flag called ‘Use KPRO’. Please flag it to use the KPRO storage type which is recommended by SAP. You can manage your storage categories and KPRO settings by transaction CSADMIN.

     

     

    2. Workstation Application:

    To store originals in DMS it is necessary to have some workstation applications defined in transaction DC30. These applications are necessary to handle originals correctly. Please maintain a workstation application for each file format to avoid problems in the future. For all further information please see the blue information button in transaction DC30.

     

    Best regards,

     

    Christoph

  • Re: Link SAP DMS to Content Server
    Bharat Talasu
    Currently Being Moderated

    Hi Christoph,

     

    I see you replied to many of the DMS questions. You seems to be expert in DMS.

     

    I am new to this area.

     

    Could you please provide me a guide for configuring DMS  ?   We already have content server.

     

    Thank You in Advance.

     

    Bharat

  • Re: Document template
    S S
    Currently Being Moderated

    Hi  Christoph,

     

    i see you an expert in DMS, Please i have an issue in replacing the original document template(Microsoft word).

     

    1 ) how do i find the exact physical path of existing template inorder to replace it?

     

    2) i have modified the source file in Define template for original file under Define workstation application for the proper document type and application.

     

    but when i try to create a new document using CV01N the new template is not reflecting.

    Please help me in this regard. i think i am doing somestep wrong.

     

    Please guide me.

     

    Thanks in advance,

     

    Sud

  • Re: Link SAP DMS to Content Server
    Devrath Sampat
    Currently Being Moderated

    Hi christopher please check this post

    http://scn.sap.com/thread/3312106

     

    Hi guys,

     

    I am in using the BAPI BAPI_DOCUMENT_CREATE2 for Data Migration.

    Consider 2 Systems Source - S Target - T and Document Number D1

    1. First i am using BAPI BAPI_DOCUMENT_GETDETAIL2 in Source System S to exract Data of Document Number D1.
      in the Table T_DOCUMENTFILES i get the details of all the attached orignals. The Orignals are checked in.
    2. Now i use BAPI_DOCUMENT_CREATE2 Destination T and pass the values i get from the GETDETAIL2 FM to create the same document in Target System T.

    Now the Problem.

    Suppose i am creating Document D1 on my system and checking it in it stores the orignal path as my system path for the file. This does not matter if i am opening the document from anyother system. But when i am using the CREATE FUNCTION MODULE it does not consider it to be checed in and it checks the DOCFILE variable of table T_DOCUMENTFILES and picks the file from there.

    The error message i am getting is unable to check in FIle "\\................................"" this is the same value stored in t_documentfiles-DOCFILE

    This is not what i want.

    My purpose is to pick any document number and migrate its attached files picking the path from the Storage Category.

     

    Any help would be grateful

     

     

    Thanks and Regards.

    Devrath Sampat